Use this screen to add or edit an employee payment that was determined when the employee entered an expense report. You can also use this screen to record any cash receipt information that the employee entered when signing his expense report.
Use this screen any time you wish to add or edit employee payment information or cash receipt information. You can use it to view specific information regarding a payment or a cash receipt.
Enter, or click 
, to select, an expense report ID. The list contains all expense reports that have either an employee receivable (the employee owes the company money) or a cash receipt (the employee has indicated that he made a payment). When you select a record, the Employee and the Expense Report Description fields will be filled out. This field is required.
Enter a reference number for this payment or cash receipt record. This is typically a check number or EFT advice number, which can be up to 20 alphanumeric characters. This is a required field.
Click 
to select the payment date for this record. This is a required field.
Use the drop-down box to select the method of payment for this record. The valid values are:
A/P Check / EFT - Select this option if payment was made using an AP check or EFT.
Payroll Check / EFT - Select this option if payment was made using a payroll check or EFT.
Cash Receipt - Select this option if the record is a cash receipt.
Enter the amount of the payment or cash receipt in the employee's pay currency. If the employee's pay currency is the same as the system's base currency, this field will be disabled. When you save the record, the amount in this field will be the same as the amount entered in the System Base Amount field. This field is required.
Enter the amount of the payment or cash receipt in the system's base currency. If the employee's pay currency is the same as the system's base currency when this record is saved, the Employee Pay Amount will be updated show the same amount that was entered here. This field is required.
This non-editable field displays the name and ID (if the system is configured to display IDs) of the employee to whom this payment or cash receipt belongs. It is updated when you select an expense report ID.
This non-editable field displays the description of the expense report that was selected in the Expense Report ID field. It is updated when you select an expense report ID.