To Edit a location, click Edit Location to display the Edit Location screen, which includes the following fields.
Enter a short description of the reason for the expenses.
Select the Frequent Location check box if this a location to which you frequently travel.
Indicates whether this is an active location.
In the Default Location group box, select the required per diem location information.
If your system administrator has configured default locations for per diem expenses, the default location displays in the location field. You can override the default by selecting a different location.
What location information you must enter depends on the location requirements specified for the applicable per diem schedule in the Input Requirements group box in the Per Diem Schedules screen.
These fields are available only for lodging or meals expense types for which the Per Diem check box is checked on the Basic Information tab in the Expense Types screen. (If dates and location display based on the location selected in the Location field, you cannot change these fields.)
Country — If the per diem schedule linked to the expense report selected requires a country, select one from the drop-down box.
State/Province — If the per diem schedule linked to the expense report selected requires a state/province, select one from the drop-down box.
City — If the per diem schedule linked to the expense report selected requires a city, select one from the drop-down box.
County — If the per diem schedule linked to the expense report selected requires a county, select one from the drop-down box.
Click Reset to Clear the Default Location fields and start over.
Click View Rates to view details regarding the location selected (Lodging amount and Meals and Incidental Expenses amounts).
Click Cancel to exit from the Edit Location screen without saving any changes you have made.
In Edit mode, click Update to save any modifications you have made.