Add Location

To add a location, click New Location to display the New Location screen, which includes the following fields.

Description

Enter a short description of the reason for the expenses.

Comments

You can type notes or comments in this field. The limit is 254 characters.

Frequent Location

Select the Frequent Location check box if this a location to which you frequently travel.

Default Location

In the Default Location group box, select the required per diem location information.

If your system administrator has configured default locations for per diem expenses, the default location displays in the location field. You can override the default by selecting a different location.

What location information you must enter depends on the location requirements specified for the applicable per diem schedule in the Input Requirements group box in the Per Diem Schedules screen.

These fields are available only for lodging or meals expense types for which the Per Diem check box is checked on the Basic Information tab in the Expense Types screen. (If dates and location display based on the location selected in the Location field, you cannot change these fields.)

Reset

Click Reset to Clear the Default Location fields and start over.

View Rates

Click View Rates to view details regarding the location selected (Lodging amount and Meals and Incidental Expenses amounts).

Cancel

Click Cancel to exit from the Location dialog box without saving any changes you have made.

Save

 In the Create mode, click Save to save the information you have entered in the Add Location screen.