Select a timesheet schedule from the drop-down box. All timesheet schedules in the system are available, listed in alphabetical order by schedule description.
The default timesheet schedule is your schedule from your employee history information. If you do not have any employee history information, the first timesheet schedule in the list will default.
Select a timesheet schedule year from the drop-down box. All timesheet schedule years for the selected schedule are available in year order.
The default timesheet schedule year is the current year of the selected timesheet schedule.
Select the timesheet schedule period ending date from the drop-down box. All timesheet schedule period ending dates for the selected timesheet schedule and year are available in period ending date order.
The default period ending date is the ending date of the current period of the selected timesheet schedule and year.
Select the function of the supervisor from the drop-down box. The available selections depend on the rights that you have as a supervisor in the system. The default value will be "Select," if you have more than one functional role.
Your selection determines which groups display in the group list. For example, if you have a primary supervisor function set up in your Functional Roles screen and select "Primary Supervisor," the groups to which you have primary supervisory rights will display in the group list. Please see the "Functional Roles" section of the Deltek Time Collection Getting Started Guide for more information.
The groups are listed in alphabetical order. If you have not chosen a group when you select the Execute pushbutton, the system will display the following error message: "No employee groups are selected."
Use the Select All pushbutton to select all displayed groups. Once you have made a selection, the pushbutton will become Deselect All. To select a row, highlight the row using a left mouse click.
The class list displays all classes set up in the system. They are listed in alphabetical order. If you have not chosen a class when you select the Execute pushbutton, the system will display the following error message: "No classes are selected."
Use the Select All pushbutton to select all displayed groups. Once you have made a selection, the pushbutton will become Deselect All. To select a row, highlight the row using a left mouse click.
Select the field that you wish to use as the primary sort field in the Results tab and on the report. The available options are:
Employee Name
Timesheet Class
Timesheet Status
The default value is "Timesheet Status."
Select the field that you wish to use as the secondary sort field in the Results tab and on the report. The available options are:
Employee Name
Timesheet Class
Timesheet Status
Because the Primary and Secondary sort fields cannot be the same, the two available options here are those not selected in the Primary field. The default value is "Employee Name."
Select this checkbox to include employees who have not entered any timesheet information for the selected timesheet period. This checkbox is selected as the default.
Select this checkbox to include employees who have a timesheet with a status of "Open." A timesheet is open if the employee has not signed it. This checkbox is selected as the default.
Select this checkbox to include employees who have a timesheet with a status of "Signed." A timesheet is considered signed if it has been signed by the employee but not approved by a supervisor. This checkbox is selected as the default.
Select this checkbox to include employees who have a timesheet with a status of "Approved." This checkbox is unchecked as the default.
Select this checkbox to include employees who have a timesheet with a status of "Rejected." This checkbox is unchecked as the default.
Select this checkbox to include employees who have a timesheet with a status of "Processed." This checkbox is unchecked as the default.
Select the Execute pushbutton to load and display the Results tab with the employees that meet the selected criteria.
If the system finds no employees that meet the criteria, it will display the following error message: "No results found."
If you selected no statuses in the Filter group box, the system will display the following error message: "At least one status needs to be checked."
In order for an employee to have a "Missing" status (with the Missing checkbox selected in the Filter group box), the following conditions must be met:
Employee is a member of the selected employee group.
Employee is a member of the selected class.
Employee is set up with the selected schedule.
Employee has no timesheet entries for the selected period.
Employee is active.
Employee has access to Deltek Time.
Employee has a hire date on or before the selected period date.
Employee does not have a termination date before the selected period date.
Employee has license assigned for Deltek Time.
