to select the date the per diem information for the location becomes effective.If you have posted government location per diem information from the Per Diem Preprocessing utility or imported it directly, that information is displayed on the Schedules tab. If you are entering your own per diem information, you do that on the Schedules tab.
If necessary, you can add a line, edit a line, or delete a line from the table.
Use the controls in the Filter group box to indicate which locations you want to view in the table.
Use the Country drop-down box to select the country you want to view.
Use the State/Province drop-down box to select the state or province you want to view.
Use the City drop-down box to select the city you want to view.
Use the County drop-down box to select the county you want to view.
Click Execute to display location information in the per diem table based on the parameters you selected in the Filter group box.
Click Add Line if you want to add a location to the per diem schedule (if you negotiated a special corporate rate with a hotel in a location, for example, and thus do not want to use the government lodging rate).
Use the following controls in the Add Line dialog box to specify the per diem information for the location:
In Country, enter a code and name for the country for which you want to add location per diem information. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if you selected Country in the Input Requirements group box in the Basic Information tab.
In State/Province, enter a code and name for the state or province that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if you selected State/Province in the Input Requirements group box on the Basic Information tab.
In City, enter a code and name for the city that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if you selected City in the Input Requirements group box on the Basic Information tab.
In County, enter a code and name for the county that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if you selected County in the Input Requirements group box on the Basic Information tab.
In Source, use the drop-down box to select the source of the per diem information for the line. The valid values are CONUS, OCONUS, or User.
Normally, Source contains User for added lines, but you have the option to indicate that an added line contains CONUS or OCUNUS per diem information.
In Location Type, use the drop-down box to select the type of location for which you are entering per diem information. The valid values are Civilian, Military, Both, and User.
In Effective Date, click to select the date the per diem information for the location becomes effective.
In Season Start, use the drop-down boxes to select the month and day that the season starts.
Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate.
If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
In Season End, use the drop-down boxes to select the month and day that the season ends.
Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate.
If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
In Lodging, enter the lodging per diem amount for the location. Enter this amount in the system's base currency.
In Total M&IE, use the drop-down box to select the total meals and incidental expense (M&IE) amount and source for the location.
Normally you will leave Termination Date blank when you are adding a line. However, if you know the date after which the per diem information for the location will no longer be in effect, use the Calendar Lookup for Termination Date to select that date.
After the termination date, employees filling out expense reports or expense authorizations can no longer select the location when entering per diem information.
Click OK to add the line to the per diem schedule.
Click Cancel to return to the Schedule tab without adding a line.
If you want to make changes to a line in the per diem schedule, select the check box next to that line in the table and then click Edit Line.
For lines with CONUS or OCONUS as the source, you can only edit the location descriptions and the termination date. If User is the source, you can also change Location Type and the amounts in Lodging and Total M&IE fields.
If you want to remove one or more of the table lines, first check the box for each of those lines and then click Delete Line.
