Per Diem Schedules: Basic Information Tab

Code

Enter a 10-character, uppercase, alphanumeric per diem schedule code. Each code must be unique.

Description

Enter up to 30 characters for a per diem schedule description.  You should make descriptions as short as possible and properly capitalize them because they are used in drop-down boxes and as column headings for reports and inquiries.

Active

Select this checkbox to make the per diem schedule active and available for use.

Source

Use the drop-down box to select the source of the per diem schedule. The valid values are "CONUS," "OCONUS," "User," and "CONUS/OCONUS."  If you select "CONUS," the locations within the Continental United States will be uploaded. If you select "OCONUS," the locations outside the Continental United States will be uploaded. If you select "CONUS/OCONUS," both Continental United States locations and outside Continental United States locations will be uploaded. If you select "User," you must enter all locations on the Schedule tab.

The states of Alaska and Hawaii and U.S. territories are available in both the "CONUS" and "OCONUS" files. If you need a schedule that contains the 50 U.S. states but no foreign countries, choose the "CONUS" source.

Contents

Use this drop-down box to select the contents of the per diem schedule. The valid values are "Civilian," "Military" and "Both."  

U.S. Military bases are included in the "Military" selection.

If you have imported the per diem files, the per diem schedule is updated with location information when you select Save.

Input Requirements

Use these check boxes to indicate the information the user is required to select when entering an expense report.

Country

If you select this checkbox, the user will be required to select a country from the list of locations when entering an expense report.

State/Province

If you select this checkbox, the user will be required to select a state/province from the list of locations when entering an expense report.

City

If you select this checkbox, the user will be required to select a city from the list of locations when entering an expense report.

County

If you select this checkbox, the user will be required to select a county from the list of locations when entering an expense report.

If you select the CONUS location for the per diem schedule, you do not need to select a country since all locations are in the United States.