Enter a batch ID that will be used to identify this expense. It can consist of up to 20 letters and/or numbers and must be unique in combination with the Batch Type and the Transaction ID. This field is required.
Use this drop-down list to select a batch type. The valid values are those values that were entered in the Batch Types screen. This must be unique in combination with the Batch ID and the Transaction ID. This field is required.
Enter a transaction ID for this expense to identify this specific expense among the ones entered for the Batch ID and Batch Type selected. It can consist of up to 20 letters and/or numbers and must be unique in combination with the Batch ID and the Batch Type. This field is required.
Click 
to select the employee to whom this expense belongs. You can search by the employee's last name or employee ID, if the system is configured to allow employee IDs to be shown. This field is required.
Use this drop-down box to select the wizard type for this expense. The valid values are:
Car Rental
Entertainment
Lodging
Meals
Mileage
Other
Transportation
This is a required field.
Click 
to enter the date of the expense. This will be used on aging reports to determine how long an expense has been outstanding. This field is required.
Use this drop-down list to select the payment method for this expense. The valid values are those pay methods that have previously been set up in the system that either do not require employee-specific General Ledger information, or that do require employee-specific General Ledger information, which exists in the Pay Methods tab of the Employee Information screen for the selected employee. Please see the documentation on the Pay Methods tab of the Employee Information screen for more information on how to set these up. This field is required.
Click to enter the due date of the expense. This field is required.
Select this check box if the entire amount of the expense is personal for this employee. The employee will not be reimbursed for any amounts for which the Personal check box is selected.
If this check box is selected, the employee has removed this expense from his or her desktop. Although deleted from the desktop, it remains within the system. To restore the expense to the employee's desktop, clear the check box.
Click to select the currency in which this expense occurred. Valid currencies are those currencies that have the Use checkbox selected in the Currencies screen. This field is required.
Enter the amount of the expense. This field is not required. If you do not enter a value, "0" will be written to the database.
Enter any tax amount for this expense. This field is not required. If you do not enter a value, "0" will be written to the database.
If this is a units-based expense, enter the number of units. This field is not required.
This field displays the employee’s Pay Currency. If desired, select a different Pay Currency from the drop-down list.
If the Pay Currency is the same as the Transaction Currency, this field displays a non-editable default value of 1.0.
If the Transaction Currency is not the same as the Pay Currency, or if the Transaction Currency has not yet been selected, you can override the default value by entering a different exchange rate.
This non-editable field displays the Base Currency of the system.
This field is used to determine the reimbursement amount in the system’s base currency.
If the Base Currency is the same as the Transaction Currency, this field displays a non-editable default value of 1.0.
If the Transaction Currency is not the same as the Base Currency, or if the Transaction Currency has not yet been selected, you can override the default value by entering a different exchange rate.
This field displays the expense report ID that was assigned to this expense. If the field is blank, this expense has not yet been used on an expense report. If the field contains a value, all other fields on the Basic Information tab will non-editable. The Expense Report ID and the Expense ID must be a unique combination.
This field displays the expense ID that was assigned to this expense. If the field is blank, this expense has not yet been used on an expense report. If the field contains a value, all other fields on the Basic Information tab will non-editable. The Expense ID and the Expense Report ID must be a unique combination.
