Print Timesheets by Charge

Use this screen to print timesheets based on a specific UDT and for a specific timesheet period. You can suppress the charge descriptions, and include any line and/or cell comments and audit information.

When do I use the Print Timesheets by Charge Screen?

Use this screen any time you want to print timesheets for a specific UDT for a specific timesheet period.  

Charge Selection

UDT Options

Use the drop-down box to select the UDT that you want the filter to be based on. The drop-down box contains all UDTs that are configured for use in the General Configuration screen and have the Print checkbox selected in the Time Configuration screen. The default value is the primary charge, based on linkage. If you are linking UDT01s to UDT02s, UDT02 will display as the default. If you are not linking UDT01s to UDT02s, UDT01 will be the default value.

Filter

Enter the value by which you want the report filtered. This is a required field. You can enter a "partial" value in this field. Example: If you enter "20002" in this field, the report will contain all timesheets for the selected timesheet periods that have charged "20002," including "20002," "20002.0001," "20002.0002," etc. If you enter "20002.0001," the report will contain all timesheets that have used projects that start with "20002.0001."

Timesheet Period

Use the drop-down box to select the timesheet period for which to print this report. The drop-down box contains all timesheet periods that are "Open" in the Timesheet Schedules screen with the latest timesheet period appearing as the default. The list is also in reverse order, so the latest timesheet periods are at the top of the drop-down list.

Options

Suppress Charge Descriptions

If you select this checkbox, any lines that do not contain a UDT like the UDT in the filter will not have the charge description displayed.

Line Comments

Select this checkbox to include all line comments for the timesheet(s) being printed. This checkbox is unchecked by default.

Line comments are printed for lines that are not part of the filter. For example, if you select UDT01 and enter "700-001" as the filter and the timesheet contains lines for Account 700-001 and 800-001, line comments will print for both 700-001 and 800-001.

Cell Comments

Select this checkbox to include all cell comments for the timesheet(s) being printed. This checkbox is unchecked by default.

Line comments are printed for lines that are not part of the filter. For example, if you select UDT01 and enter "700-001" as the filter and the timesheet contains lines for Account 700-001 and 800-001, line comments will print for both 700-001 and 800-001.

Audit

Select this checkbox to include the Revision Audit report for the timesheet(s) being printed. This checkbox is unchecked by default.

Print Preview

Select the Preview/Print pushbutton to preview the timesheet report and any additional reports that you selected. These reports display in Adobe Acrobat format. Select the Print pushbutton to print the report(s).

If you have not entered a filter, the system will display the following message: "No filter is selected."  If no timesheet meet the selected criteria, the system will display: “No records found.”

Close

Select the Close pushbutton to exit the Print Timesheets by Charge screen.