Use this tab to specify Deltek Time defaults and miscellaneous information such as the number of minimum rows to display on the timesheet, which UDT you use to track leave, whether you want to use proration and wage determination, etc.
Select the timesheet schedule that you want to use as the default when you import or add a new employee history record that does not have an assigned timesheet schedule.
Select the work schedule that you want the system to use as the default when you import or add a new employee history record that does not have an assigned work schedule.
Select the timesheet class that you want the system to use as the default when you import or add a new employee history record that does not have an assigned timesheet class.
Select the number of timesheets that you want employees to see on their desktops. The valid options are "1" through "25." This value is the default in the Defaults tab of the Employee Information screen.
Select this check box to give employees the ability to load an empty timesheet with selected charges from the Employee Favorites table. This value is the default in the Defaults tab of the Employee Information screen.
Select a number between "1" and "11" to control the display of the charge description in the Timesheet screen and the Charge Lookup dialog.
Select a number between "1" and "120" to control the display size of the charge description in the Timesheet screen and the Charge Lookup dialog.
Use this group box to define hourly rates for Deltek Time.
Select the check box to use rate 1. If you select this check box, please specify the label for the rate.
Rate 1 is typically used as a labor rate. See Special Topic: Labor Costing for further information.
Select the check box to use rate 2. If you select this check box, please specify the label for the rate.
Rate 2 is typically used as a billing or "burn" rate. See Special Topic: Labor Costing for further information.
Select the minimum number of rows that can display in the timesheet. The valid options are "1" through "25."
From the drop-down box, select the UDT that you want to use for tracking leave. The valid options are "UDT01," "UDT02," and "UDT10."
("UDT02" will appear as an option if you configured the system to use UDT02.)
Use the drop-down box to select whether you want to use the Line Level Approval feature, which enables you to approve or reject individual lines of a timesheet. The valid options are:
Disabled
Optional
Required
Line level approval information will print on the timesheet if you select an option other than "Disabled."
Use the drop-down box to select whether you want to use hours proration and, if so, the number of decimal points for rounding hours. The valid options are:
Disabled
Enabled (Hours) - Prorates the hours down to standard and rounds using the hour increment of the employee's timesheet class.
Enabled (2 Decimals) - Rounds hours down to 2 decimal positions.
You can use the Hours Proration drop-down box to adjust hours entered down to standard. It is a form of Total Time accounting.
Use the drop-down box to select which UDT value should be displayed and printed in timesheet header. The value is based on the employee's appropriate history record. The valid options are UDT01 through UDT10.
Use the drop-down box to select the type of edit(s) that should be performed on leave balances. The valid values are:
As Of - The system checks whether the employee had leave as of the end date of the timesheet. It looks at the leave balance (leave taken and leave accrued) as of the end date.
Cumulative - The system checks leave balance on all leave taken and leave accrued, regardless of timesheet end date. This edit checks whether the employee currently has leave.
Both - With this option, the system performs both edits.
Wage determination enables you to override an employee's hourly rate for labor costing using factors such as UDT05, UDT03, UDT01, UDT06, or UDT07.
If you do not want to use wage determination, select "Disabled" in Wage Determination.
If you want to use wage determination but you do not want to use UDT06 rates, select "Standard."
If you want to use wage determination AND you want to be able to include rates for UDT06 codes in the calculations, select "Enhanced."
For timesheet classes that require revision explanations, the Timesheet Revision Grace Period option enables you to specify a period of time in which time entries for the previous day can be revised without explanation.
For example, if you select 11:00 a.m. as the deadline for the grace period, users can revise timesheet entries for the previous day anytime before 11:00 a.m. on the current day. Users who enter revisions after 11:00 a.m. are prompted to provide an explanation for the revision.
To set a timesheet revision grace period:
From the Time & Expense with ESS main menu, click Configuration, Time.
On the Miscellaneous tab, click the Timesheet Revision Grace Period drop-down list and select the grace period ending time. If you do not want to provide a grace period for revisions, select Disabled.
Select the Allow Unauthorized Charges check box to allow employees to use charges for which they are not authorized. Employees must manually enter unauthorized charges, because they will not appear in the Charge Lookup dialog box. (If an employee enters an unauthorized charge on a timesheet or in a favorite, it is displayed in red.)
Select this check box to disable line comments on the timesheet screen. If you select this check box, the Line Comment icon will not display on the timesheet. By default, this check box is unchecked.
Select this check box to disable cell comments. If you are using either or both of the User Defined Rates, you cannot disable cell comments. The check box will be unchecked and disabled.
If you are not using the User-Defined Rates and select this check box, the cell comment icon will not display on the timesheet.
Select Allow Rejection of Processed Timesheets if you want to provide the option to reject timesheets with the "Processed" status. Users with the necessary rights to reject a timesheet will have this option.
If a supervisor rejects a processed timesheet, the same notifications are sent as when other timesheets are rejected.
If you don't select this box, the button in the Timesheets screen for rejecting a timesheet is not available for processed timesheets.
Check Track Lunch Start/End if you want the option to have employees enter lunch start and end times when entering timesheets.
If you don't check this box, the fields for entering lunch start and end times are not available when you are setting up default work schedule information or employee work schedules, or when you are entering in and out times in the Time In/Out dialog box.
Select the Prorate Hours Upward check box if you want Time & Expense with ESS to prorate hours up when an employee works fewer than the adjusted standard number of hours.
For example, if this box is selected and an employee enters only 20 hours, all of which are proratable, for a timesheet for which the adjusted standard number of hours is 40, the proration percentage is 200. As a result, the proration process increases the hours to 40 for the timesheet.
If you only want hours prorated when employees work more than standard hours, do not select Prorate Hours Upward.
Check Allow Timesheet Period Text if you want to have the option to enter text that is displayed following a timesheet period in the Timesheet screen.
If you check this box, you can enter up to 10 characters of text for each timesheet period you set up in the Timesheet Schedules screen.
If you don't check this box, this feature is not available in the Timesheet Schedules screen.
From the drop-down menu, select the default view for the Mobile Time module. Select Expanded to have the timesheet display as one column with six rows, or select Condensed to have it display as 1 column with three rows. Users can change the view from the Options menu in the Mobile Time module.
From the drop-down menu, select the default line sorting option for the Mobile Timesheet module. Timesheet rows will sort based on the default option you select here, but users can change the line sort from the Options menu in the Mobile Time module. Select from the following options:
UDT 01
UDT 02
Line Number
