This group box will be displayed if you selected "Grant Access" as the Action and "Seat" for the License Type. The title of this group box depends on the selected Module. If you selected "Web Time" as the Module (on the Criteria tab), "Web Time" will be the title of this group box. If you selected "Web Expense" as the Module, this group box will be titled "Web Expense." If you selected "Web Self Service" as the Module, this group box will be titled "Web Self Service." This grouping allows you to see the number of seat licenses that are available to you for granting access.
This non-editable field displays the total number of seat licenses your company has for the selected Module.
This non-editable field displays the number of seat licenses your company is currently using for the selected Module.
This non-editable field displays the number of seat licenses available for the selected Module.
The employees that display in the Results tab table are determined by the criteria you selected in the Criteria tab. The number of employees displayed is determined by the number supplied in the Max Table Rows field in the General Options tab of the General Configuration screen. If there are more employees to be displayed, the More pushbutton will appear on the bottom of the screen.
The employees display in Employee Name order. A column for Web Time, Web Expense, and Web Self Service will display if your company is licensed for all products.
This non-editable column displays the name of the employee. If the system is configured to show employee IDs, the ID, in parentheses, will display after the employee name.
This non-editable column displays the type of license assigned to the employee for Web Time. The options are:
None - The employee is not currently licensed for Web Time.
Seat - The employee currently has a seat license for Web Time.
Trans - The employee currently has a transactional license for Web Time.
This non-editable column displays the type of license assigned to the employee for Web Expense. The possible options are:
None - The employee is not currently licensed for Web Expense.
Seat - The employee currently has a seat license for Web Expense.
Trans - The employee currently has a transactional license for Web Expense.
This non-editable column displays the type of license assigned to the employee for Web Self Service. The options are:
None - The employee is not currently licensed for Web Self Service.
Seat - The employee currently has a seat license for Web Self Service.
This non-editable column displays the type of license assigned to the employee for Mobile Time. The options are:
None - The employee is not currently licensed for Mobile Time.
Seat - The employee currently has a seat license for Mobile Time.
To select all employees, select the checkbox in the upper left corner of the Results table. All rows will automatically have the checkboxes selected. To deselect all rows, uncheck the checkbox in the upper left corner and all rows will be automatically unchecked. To select an individual row, select the checkbox to the left of that row.
The Update pushbutton will not be enabled unless you select employees in the Results tab table.
Select the More pushbutton to display the next set of employees. If you select employees before selecting the More pushbutton, the system will display the following message: "Current selection of records will be lost. Do you want to continue?"
If you select Yes, the next set of employees will display and the current selection will be cleared. If you select No, the current selection of employees will remain.
Select the Update pushbutton to update the database with your chosen criteria.
If you selected "Grant Access" and attempt to grant more licenses than you have available, the system will display the following error message when Web Time is selected as the Module: "Deltek Time seat licenses exceeded."
If you selected "Grant Access" and attempt to grant more licenses than you have available, the system will display the following error message when Web Expense is selected as the Module: "Deltek Expense seat licenses exceeded."
If you selected "Grant Access" and attempt to grant more licenses than you have available, the system will display the following error message when Web Self Service is selected as the Module: "Deltek Self Service seat licenses exceeded."
If you selected "Reset Password" as the Action, the selected employee's password will be set to his Government ID from the Employee Information screen.
When the updating is complete, the system will display the following message: "Process completed successfully." The table will be refreshed.
Select the Close pushbutton to close the screen and return to your default screen.
