Some companies use credit cards that have the same account number and are shared by many people in the company. These cards are known as "ghost cards." Since the account numbers are not unique for each employee, it is necessary to set up identification values to determine which expenses belong to which employees. If your company uses ghost cards, you should fill out this tab of the Batch Types screen.
Use this group box to determine the starting and ending position in the credit cared file that identifies the ghost card values.
Enter the position number in the credit card file that contains the first character of the section that you want to identify.
Enter the position number in the credit card file that contains the last character of the section that you want to identify.
Use this table to identify what the Starting and Ending positions represent. For example, you can use certain positions in the file for employee ID information, or to provide employee names to identify which expense belongs to which employee.
Enter the value that is listed between the starting and ending position that should be used to identify the ghost card information. For example, if positions 2 through 30 represent the employee's name, enter "Employee Name" in the Value field. This is a required field.
Enter any notes regarding this ghost card. This field is optional.
Use the Add Ghost Card function to add ghost card information.
Select the ghost card that you wish to delete by selecting the checkbox on the row that you wish to delete. Then use the Delete Ghost Card function to delete the row.
