You can follow this set up steps to begin the onboarding process, when a candidate reaches the job offer stage.
On the Workbench tab of the
screen, you will see an
Initiate Onboarding
button in the
Tasks section when the candidate reaches the job offer stage.
The status that triggers this action depends on the Recruiting workflow. However, it is commonly triggered by the
Hired
status.
The steps in the process may vary depending on the Recruiting workflow.
To initiate the onboarding process:
-
Click Initiate Onboarding.
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Step 1:
Initiate Process allows you to define training schedules.
If your company uses the Deltek Talent Learning module, then there will be two additional options.
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Click
New Hire Class Schedule to view the class dates and coordinate the new employee’s start date with the new hire training schedule.
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Select the
Enroll in New Hire Learning Path check box to enroll the person into the New Hire Learning Path, if your organization has one.
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If needed, complete other fields under the
Additional Details section.
The fields that display in this area vary by company and are set by system administrators.
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Click
Next.
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On Step 2: Select Documents, select the forms and documents to include in the newly-hired employee’s Onboarding Checklist.
The
For New Hire section lists the documents and forms intended for completion by the new hire. The
For Internal Completion section lists the documents and forms intended for completion by existing users within your company. The items displayed in these two sections are determined by the Recruiting Workflow and/or any bespoke onboarding bundles created by your company’s system administrator.
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Select
Reuse previous I-9 record to use a rehired employee's previously completed I-9 form.
This option is available if the employee was rehired within three years from the date the employee previously completed the I-9 Form. If not enabled, the user may complete the I-9 Form anew.
-
Click
Add Ad Hoc Document
to select documents other than the ones listed on the screen.
This option is available if configured in the Recruiting workflow.
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Select the
Require a signature check box
for individual items, if necessary.
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In the
Assign for Completion column, click
Select to edit the displayed list of users, if necessary.
-
If there is no pre-set date in the
Due Date column, click
, and select one of the following values:
Then, assign the
# of Days
value in order to set a completion deadline for that document or form.
-
Click
Next.
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On
Step 3: Select Letter, select an email template.
-
Click
to view a copy of the letter that will be sent to the candidate.
-
Click
to modify the letter.
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Select the
Request Return Receipt check box, if necessary.
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Click
Next.
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On
Step 4: Select New Hire Notification,
select who will receive a notification that this new hire is coming on board.
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Click
Add Notification to select another group and email template to send.
-
Click
to view a copy of the email notification that will be sent to the candidate.
-
Click
to modify the email notification.
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Click
Next.
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On
Step 5: Review,
review the information you entered and selected.
-
Click
Edit to enter your changes in the
For New Hires section, if necessary.
-
Click
Add More Documents in the
For Internal Completion section, if necessary.
-
Click
Initiate Onboarding.
You can view the newly-hired employee’s progress on the Active Onboarding screen, which you can access by clicking
.