Create a Job Profile

Follow these steps to create a Job Profile.

To create a Job Profile:

1. Click Administration > Global Settings > Your Organization > Job Profiles.
2. On the Job Profiles screen, click Create a Job Profile.
3. Complete the fields on the form.

   • Include in Hourly Portal: If the Hourly Module is enabled, this option displays. If you select Yes, another field could display if there is more than one Hourly Portal. This field allows you to indicate on which Hourly Portal(s) the Job Profile should display.

     This populates the Quick Job Posting and Applicant Pipeline widgets as well as the job searching options that are exclusive to the Hourly Portal. This indicator also means that only requisitions created from these Job Profiles will be available for searching in the Hourly Portal and not visible in the corporate job searching options, and vice versa.

   • Job Title: Enter a job title.

   • Alternate Job Title: If you enter an alternate job title, it will be used throughout the applicant tracking system and displayed to job seekers. This could also be thought of as a “marketing” job title.

   • Job Code: Enter a job code, which is an abbreviation created by the organization for use in reports and in relation to open requisitions.

   • Union: Select the type of union associated with the job or select non-union.

   • Company: Select the company from the drop-down list.

   • Division: Select a division from the drop-down list.

   • Job Family: Select a job family to which the job profile should belong.

   • Job Classification: Select a job classification from the drop-down list.

   • Job Role: Select a job role from the drop-down list.

   • Key Job: Select Yes if the job is important to the organization. This will prompt the system to automatically start a succession plan for it. This option will only display if you are using the Development module. You will be marked as the succession plan owner by default if you select Yes in this field. An administrator can re-assign a new owner from the Manage Succession Plans screen, if needed.

   • Minimum Job Duration (Months): Enter the number of months an employee is expected to remain in this job position before advancing to the next position in his or her career path.

     This option will only display if you are using the Development module.

   • Salary Grade: Select the salary grade for the job.

   • Job Description: Enter a summary of the job in the Job Description text field.

   • Requirements: Enter requirements for the job in the Requirements text field.

   • Education Required: Select the educational attainment required for the job.

   • Job Category: Select the job category from the drop-down list.

   • Career Level: Select a career level from the drop-down list.

   • Job Grade: Select the job grade for the position.

   • Job Type: Select the job type.

   • Location Group/Region: Select the location group or region.

   • Location: Select the location for the job.

   • Cost Center: Select the cost center for the job.

   • Exemption Type: Select Exempt or Non-Exempt.

     This option will only display if the EEOC feature is enabled.

   • EEOC Job Group: Select an EEOC Job Group. Options are based on the job groups created by the EEOC to label a job profile.

     This option will only display if the EEOC feature is enabled.

   • EEOC Job Category: Select an EEOC Job Category, which is similar to Job Category options, but the content is determined by the EEOC.

     This option will only display if the EEOC feature is enabled.

   • Travel Required: Select the percentage probability for travel.

4. If the Learning module is enabled for the application, you have the option to add a course to the Job Profile form.

   This course could describe training that is recommended prior to advancing to the position, or it could describe training that is recommended while an employee is in that position.

5. In the Training Required section, click Selected Courses.
6. In the Advanced Course Search window, specify values in the with, without, Skills Gained, and Competencies fields, and click Search.

   The window refreshes and displays courses that match the search criteria.

7. Click the plus icon for each course you want to add to a job profile.
8. The Current Selection section lists the courses you added. Click the delete icon to remove a course.
9. When satisfied, click Confirm Selection.

   The window closes and the name of the course displays below the Training Required section.

   Note:

   Training information associated with a job profile will display in several areas within the application. For example, Career Paths, Development Plans, and Total Talent Profile.

10. Job profiles can have skills that are required to be in that job position and skills that are gained by being in that job position.

    Both items are maintained in the Skills section.

11. Click Skills to expand the view of the section.
12. Click Add Required Job Skills.
13. Click a skill category from the list.
14. Select the check box for a skill name, and select an option from the Skill Level, Skill Usage, and Skill Last Used drop-down lists.
15. Click Submit. Each skill is displayed in a table of Job Skills Required.
16. To add skills from another skills category, repeat steps 12–14.
17. To add the specific skills gained while in the job position, click Add Intended Gained Skills With Job.
18. Click a skill category.
    Note:

    There are no options to select skill level, skill usage, or when the skill was last used. This information will be modified later when the skills are added to the skills profile of an employee.

19. Select the check box for the skill name, and click Submit. Each skill is displayed in a table of Skills Gained.
20. To add skills from another skills category, repeat steps 17–19.
21. To remove a skill from either the Job Skills Required or Skills Gained table, click the Delete icon for the skill that you want to remove.
22. Similar to skills, job profiles can have competencies that are required to be in that job position and competencies that are gained by being in that job position.

    Both items are maintained in the Competencies section.

23. Click Competencies to expand the section.
24. Click Add Required Job Competencies.
25. Click a competency category.
    Note:

    Ratings can be obtained through self-nomination of a competency as well as from a performance appraisal.

26. Select the check box for a Competency Name, and select a Minimum Rating option.
27. Click Submit. Each competency selected is displayed in a table of Job Competencies Required.
28. To add competencies from another competency category, repeat steps 23–27.
29. To add the specific competencies gained while in the job position, click Add Intended Gained Competencies With Job.
30. Click a competency category.
31. Select the check box for the competency name(s), and click Submit. Selected skills will display in the Competencies Gained section.
    Note:

    There is no option to select a minimum rating value. This information is modified later when the competencies are added to the competencies profile of an employee.

32. To add skills from another competency category, repeat steps 29-31.
33. To remove a competency from either the Job Competencies Required or Competencies Gained table, click the Delete icon for the competency that you want to remove.
34. If your organization purchased assessments for pre-hire screening, the section to attach an assessment is displayed.

    The assessment options displayed are packages purchased from the assessment provider. Some providers allow for more than one assessment to be attached.

35. Select the initial assessment from the Assessment Category drop-down list.
36. In the Additional Assessment(s) drop-down list, select how many more are needed, if any.
37. Select the appropriate additional assessment from each drop-down list.
    Note:

    When a user creates a requisition using the job profile, the assessments assigned will prepopulate the Assessments selections on the requisition form.

38. If your organization purchased background checks for pre-hire screening, you can select a provider from the Background Check Provider drop-down list.
39. You can also assign a screening questionnaire.

    When a user creates a requisition using the job profile, the questionnaire assigned will prepopulate the Screening Questionnaire selections on the requisition form.

    Note:

    Assessments, Background Check, and Screening Questionnaire are only displayed if the Recruiting module is enabled and if those options are enabled.

40. Click Save.