Submit a Timesheet

After you enter a timesheet's data, you can submit the timesheet for approval and processing.

Prerequisites: Your timesheet processing capabilities depend on how your system administrator defines settings in Vision. You may be allowed to submit a timesheet one time or you may be allowed to edit a timesheet that you already submitted, and then resubmit it. Refer to the options listed in Checklist: Configuring Vision for Navigator Timesheets before you complete this procedure. Contact your system administrator if you have questions.

To submit a timesheet, complete the following steps:

  1. Open a timesheet.
  2. Review the timesheet for accuracy, make changes if necessary, and then click Save.
  3. Click Submit. The button label changes to Submitted. Depending on the processing options selected by your system administrator, one or more of the following may occur:
    • If electronic signatures are required in Vision, Navigator displays the Confirm Electronic Signature dialog box. Enter your Password and click OK.
    • If Navigator is required to check hours entered against hours expected, you receive a warning or error if a discrepancy is found. If you receive a warning, click Yes to continue the submission or click No to revise and submit. If you receive an error, you must review and revise your timesheet. Contact your system administrator if you receive another error the next time that you submit.
    • If the Require comments for Hours option is set to Yes on the Time & Expense tab in Vision > Info Center > Project, you must enter comments for labor charges before you can save or submit your timesheet. The same is true if the Require comments for Hours option is set to Company in Vision > Info Center > Project and the Require comments when hours are entered option is selected on the Setup tab in Vision > Configuration > Time & Expense > Company Timesheet. The setting in Vision > Info Center > Project is set at the lowest WBS level for a project's branch.

      For special category rows, Navigator honors the Require comments when hours are entered option selected on the Setup tab in Vision > Configuration > Time & Expense > Company Timesheet.

    • If you revise a timesheet for a date prior to today, you may be required to enter an explanation for your revision. When Revision Explanations are required, the Revision Explanation dialog displays after you save or submit your timesheet. See the Explain a Timesheet Revision online help topic for more information.
  4. Click OK to save your changes.