Contract Tab

This topic describes the fields and definitions on the Contract tab of the Budgeting workspace.

Use this tab to create a contract budget.

Note: This tab is shown only for fixed price jobs where the fixed price basis is either Budget or Quote. It is also shown for T&M jobs with Handling of Overruns or Recognize Revenue by Completion Percentage enabled.

The fields are dynamic and display different information depending on the current job's setup.

Fixed Price Jobs Based on Quote

Attention: The following fields are shown only for fixed price jobs based on an approved quote. You can edit the quote in this tab.

Field	Description
Current	This field displays the current price of the fixed price job.
New	Enter a new fixed price value in this field.
Submitted	This field displays the date the current quote was submitted, and the name of the employee who submitted it.
Approved	This field displays the date the current quote was approved, and the name of the employee who approved it.
Revision Number	This field displays the latest revision of the current quote.

Tab Actions

Button	Description
Submit Quote	Click this action button to submit a record for approval. After submission, the record status is updated, and this action is disabled until you make additional changes. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies, or follows a simple workflow.
Approve Quote	Click this action button to approve the current quote. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies, or follows a simple workflow.
Reopen Quote	Click this action button to reopen an approved budget.

Fixed Price Jobs Based on Budget

Attention: The following fields are shown only when you are working on fixed price jobs or T&M jobs with Handling of Overruns or Recognize Revenue by Completion Percentage enabled, based on an approved budget. iAccess displays the budget type indicated in the job setup.

Field	Description
Fixed Price	This field displays the fixed price for the current job in the following: Base - the base currency of the job Currency - the job currency
Base	This field displays the total fixed price amount of the Billing Price multiplied by the number in the Quantity field.
Currency	This field displays the total fixed price amount of the Billing Price multiplied by the number in the Quantity field in the job currency.
Total	This field displays the total fixed price of the current job in the following: Base - the base currency of the job Currency - the job currency

Tab Actions

Button	Description
Create Contract Budget	Click this action button to create a contract budget for the job.
Submit Budget	Click this action button to submit a budget for approval. After submission, the record status is updated, and this action is disabled until you make additional changes. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies, or follows a simple workflow.
Reject Budget...	Click this action button to reject the current budget. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies.
Approve Budget	Click this action button to approve the current budget. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies, or follows a simple workflow.
Reopen Budget	Click this action button to reopen an approved budget.
Undo Reject	Click this action button to undo rejection of a budget. Note: This action is shown only for users with the required permissions, and when the job uses approval hierarchies.
Other Actions	In the Budgeting workspace, this drop-down list includes the following actions: Remove All Lines - Click this action button to delete all lines in the sub-tab. Recalculate Budget - Click this action button to recalculate prices on the budget lines currently displayed. Copy Budget - Click this action button to copy the current budget.

Table Fields

Field	Description
Description	Enter a description for the job budget. If the field is blank, iAccess automatically derives the description from the task assigned to the budget line.
Line Type	Select the applicable type of activity for the budget line. The drop-down list include the following activity types: Time Outlay Amount Milestone Sum/Text
Task	Select a task from the drop-down list to assign to the budget line.
Quantity	Enter the budgeted quantity for the budget line. For time activities, this field is in hours or days, depending on the time unit on the job.
Billing Price	Enter the billing price of the activity on the budget line. The value for non-invoiceable activities must be zero.
Total Billing Price	This field displays the total amount of the Billing Price multiplied by the number in the Quantity field.

Table Actions

Button	Description
	The Row Tools icon allows you to add lines/information to the lines of a record. For lines in the Full Budget tab, choose from the following actions: Insert Budget Line Delete Budget Line Revert
+ Add Budget Line	Click this action button to add another budget line to the bottom of the budget.