Allowance Requests Tab

Create and submit allowance requests if you need to add absence time to your available pool of time. For example, if you put in extra hours on a project, you might ask for compensation of those hours as time-in-lieu, and you can state the reason in the Reason field on the request.

Tab Fields

After the request is submitted, it is approved or rejected. If it is approved, the approver can put restrictions on the allowance, such as that the newly allowed time-in-lieu day is only available for the next two weeks.

Note: An allowance request is different from an absence request. The former will add days to the employee's pool of available absence, while the latter is used to book an actual absence period.

Use the Allowance Requests tab to create a new allowance request, specifying the number of days, the absence type, and a reason for requesting this allowance. For example, request five time-in-lieu days with a reason as well as the job number for a project on which you work.

Field	Description
Entry Date	This field displays the date on which the allowance request was entered. iAccess then suggests this to the approver as the "From Date" for the new allowance's validity period. When creating or editing an allowance request, you can change the date specified in this field.
Absence Type	In this field, specify the absence type for which you are requesting an allowance. Select a value from the drop-down list. The system administrator can configure the list of available options. For example, the drop-down list could include the following absence types: Leave Time in Lieu Vacation This is a required field.
Time Registered	Enter the number of days (or hours) you want to add to your allowance. During allowance approval, the approver can change the value you entered for this field.
Time Unit	Select the time unit you want to use. You can only select hours as the time unit if you are running Maconomy 2.4 GA or later in the backend. During allowance approval, the approver can change the number you entered for the Time Registered field, but cannot change the time unit you specified.
Reason	Enter a reason for the allowance request.
Valid Till	This field displays the date through which the allowance is available. This field will only have a value once the request is approved.
Submitted	This check box is selected if the current allowance request line has been submitted.
Approved	This check box is selected if the current allowance request line has been approved.
Rejected	This check box is selected if the current allowance request line has been rejected.

Tab Actions

Button	Description
	The Row Tools icon allows you to add lines/information to the lines of a record. For lines in the Allowance Requests tab, choose from the following actions: Submit Request Reopen Request Delete Request
+ New Allowance Request	Click this action to create an allowance request.