This topic describes the fields and definitions on the Expenses workspace.
Card Part Fields
| Field/Option | Description |
|---|
| Expense Sheet No.
|
This field shows the number of this expense report.
|
| Job
|
This field displays the name and number of the job for which the expenses in the current record were incurred.
|
| Employee
|
This field shows the name of the employee whose expense entries are listed in the workspace.
|
| Total Amount
|
This field displays the following information:
- The base currency used by the employee's company
- The total amount (including tax) for the lines in the table part
|
| Period
|
This field shows the period during which this expense occurs.
|
| Currency
|
This field displays the specified currency for the expense sheet.
Specifying a value in the
Exchange Rate field overrides the default exchange rate iAccess uses for this currency. iAccess then applies the specified exchange rate to the lines of the expense sheet that use this currency.
|
| Exchange Rate
|
This field displays the exchange rate for the specified currency.
If a user does not specify an exchange rate, iAccess uses the default rate for the currency. If a user changes the value of this field, iAccess uses that value instead.
|
| Status
|
This field displays the status of the current expense sheet. It can have one of the following values:
- New
- Approved
- Rejected
- Submitted
- In Progress
|
| Settlement Status
|
This field shows whether the related vendor entries have been settled (paid).
|
| Copy from Expense Sheet
|
If you copied lines from another expense sheet, this field displays that expense sheet's number.
|
