Create and submit allowance requests if you need to add absence time to your available pool of time. For example, if you put in extra hours on a project, you might ask for compensation of those hours as time-in-lieu, and you can state the reason in the
Reason field on the request.
Allowance Requests Tab
After the request is submitted, it is approved or rejected. If it's approved, the approver can put restrictions on the allowance, such as that the newly allowed time-in-lieu day is only available for the next two weeks.
Note: An
allowance request is different from an
absence request. The former will add days to the employee's pool of available absence, while the latter is used to book an actual absence period.
Use the Allowance Requests tab to create a new allowance request, specifying the number of days, the absence type, and a reason for requesting this allowance. For example, request five time-in-lieu days with a reason as well as the job number for a project on which you work.
| Field | Description |
|---|
| Entry Date
|
This field displays the date on which the allowance request was entered. iAccess then suggests this to the approver as the "From Date" for the new allowance's validity period.
When creating or editing an allowance request, you can change the date specified in this field.
|
| Absence Type
|
In this field, specify the absence type for which you are requesting an allowance. Select a value from the drop-down list.
The system administrator can configure the list of available options. For example, the drop-down list could include the following absence types:
- Leave
- Time in Lieu
- Vacation
This is a required field.
|
| Number of Days
|
In this field, specify the number of days you want to add to your pool of available absence.
|
| Reason
|
Enter a reason for the allowance request.
|
| Valid Till
|
This field shows the date through which the allowance is available. This field will only have a value once the request is approved.
|
| Submitted
|
This check box is selected if the current allowance request line has been submitted.
|
| Approved
|
This check box is selected if the current allowance request line has been approved.
|
| Rejected
|
This check box is selected if the current allowance request line has been rejected.
|
