Purchase Order Fields

This topic describes the fields and definitions on the Purchase Orders workspace.

Card Part Fields

Field	Description
Description	This field shows a brief description of the PO. You can enter a value for this field or update it when the PO is in Edit mode. This is a free-text field.
Purch. Order No.	This field shows the PO number. You can enter a PO number when creating the PO. If you do not use manual numbering, or if you do not enter a number, iAccess automatically allocates the next available PO number from the PO numbers series. You cannot change the number once the purchase order has been created.
Requisitioner	This field shows the employee name or number of the employee who requisitioned the items on the current PO. You can enter a value for this field or update it when the PO is in Edit mode. If you do not specify a value, iAccess automatically selects the employee name of the user creating the PO.
Submitted	This field shows whether the current PO has been submitted.
Submitted by	This field shows the name of the employee who submitted the current PO.
Approved	This field shows whether the current PO is fully approved.
Approved by	This field shows the name of the employee who performed the final approval of the current PO. If you use approval hierarchies for the approval of POs, and if the current PO has been approved by more than one employee, this field displays the name of the employee who made the latest approval of the purchase order.
Closed	This field shows whether the current PO is closed.
Closed by	This field shows the name of the user who closed the current PO.
Remarks	This field shows remarks about the purchase order. You can enter a value for this field or update it when the PO is in Edit mode.
Company	This field displays the name and number of the company responsible for the purchase order. You can enter a value for this field or update it when the PO is in Edit mode.
Location	This field displays the value for the Location dimension.
Entity	The functionality of this field is similar to that of the Location field above.
Project	The functionality of this field is similar to that of the Location field above.
Copy from	Use this field to specify the PO from which you want to copy information.
Vendor	This field displays the name and number of the pay to vendor. You can enter a value for this field or update it when the PO is in Edit mode.
Attention	This field shows the name of the vendor's designated person-in-charge. You can enter a value for this field or update it when the PO is in Edit mode.
Currency	This field shows the vendor's currency. You can select a value for this field or update it when the PO is in Edit mode.
Line Sum, Currency	This field shows the sum of prices based on values entered in the Price field on the Specifications tab. The value in this field is displayed in the currency of the PO.
Invoice Discount %	This field shows the invoice discount percentage. The invoice discount is deducted from the line sum, and this is shown on the purchase order printout. The vendor can then see how much you expect to be invoiced for. Note that an invoice discount % is added to any discount entered on individual purchase order table lines. You can enter a value for this field or update it when the PO is in Edit mode.
Invoice Discount, Currency	This field shows the invoice discount amount specified in the purchase order. For PO lines with items, any invoice discount is deducted from prices for the individual item lines, before the items are placed in the warehouse. This ensures that costs are correct. You can enter a value for this field or update it when the PO is in Edit mode.
Expense %	This field shows an expense percentage, such as for a handling charge. You can enter an estimated expense percentage (based on previous charges), or update the value when the PO is in Edit mode.
Delivery Costs	This field shows the amount representing expenses for items purchased on the current order, such as for a handling charge. You can enter an estimated amount (based on previous charges), or update the value when the PO is in Edit mode.
Invoice Tax Sum	This field displays the total amount in taxes.
Invoice Amount	This field displays the total invoice amount including tax and discounts.