This section includes the fields and descriptions for the Payments sub-tab.
| Field | Description |
|---|
| Vendor No.
|
This is the number of the delivery vendor the payment is for. It cannot be changed.
|
| Entry Date
|
This is the payment’s entry date.
When you approve a conventional payment, Maconomy suggests the current date as the entry date for the payment journal.
When you approve an automatic payment, Maconomy suggests the date of the payment order.
If you want the possibility to balance Maconomy’s vendor statement with a bank statement, for example, you can postpone the posting of the vendor journal until you have received notice of the payment date from the bank. The entry date can then be changed, and you can post the journal.
|
| Trans. No.
|
This is the payment’s transaction number. It is taken from the Vendor Payment system number series in the Set-Up module and cannot be changed.
|
| Trans. Type
|
This field shows the transaction type of the vendor payment.
|
| Paid, Base
|
This is the base amount which is paid. Maconomy calculates this amount using the current exchange rate table for purchases. You can only change it if a payment is in a foreign currency.
To post the base amount which you have to pay for the foreign currency, you can postpone the posting of the vendor journal until the bank has notified you of the exchange rate it has used for the payment. You can then adjust the base amount in this window and post the journal.
If the payment journal has been posted before you noticed that the paid amount differs from the base amount calculated by Maconomy, you should correct this with a currency adjustment entry in the window General Journal in the G/L module.
|
| Currency
|
This field shows the vendor’s currency. You can only change the “Paid, Base” amount if the value here is not the base currency.
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| Paid, Currency
|
This field shows the amount paid in the vendor’s currency, that is, the currency used for payment. You cannot change the value in this field.
|
| Exchange Rate Variance, Base
|
This field shows any exchange rate variance calculated by Maconomy for payments in foreign currency. The amount is shown in the base currency of the settling company. The amount corresponds to the difference between the base amount reconciled by the payment and the base amount actually paid, that is, the amount specified in the field “Paid, Base.” A variance will occur if exchange rates have changed from the time the vendor invoice was received and posted until the time you pay it. Also, the fact that your bank uses another exchange rate than what is specified in Maconomy will give rise to differences which are reflected in this field.
|
| Being Paid, Base
|
This field shows the amount being paid in base currency.
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| Being Paid, Currency
|
This field shows the amount being paid in the vendor’s currency.
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