This section includes the fields and descriptions for the Asset Relocation tab.
Selection Criteria Island
| Field | Description |
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| Asset No.
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In these fields, you can enter the range of asset numbers to be included in the asset relocation.
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| Asset Group
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In this field, you can select the asset group to be included in the asset relocation.
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| Asset Sub-Group
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In this field, you can select the job number that is currently associated with the fixed asset.
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| Field | Description |
|---|
| Job No.
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In this field, you can select the asset sub-group to be included in the asset relocation.
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| Activity
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In this field, you can select the activity that is currently associated with the fixed asset.
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| Task
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In this field, you can select the task that is currently associated with the fixed asset.
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| Company No.
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In these fields, you can enter a range of values for the dimension Company to be included in the asset relocation.
If this field is completed, Maconomy performs a normal dimension derivation procedure. See the description of the multi- company model in the G/L module for further information about dimension derivation in Maconomy.
If this field has been completed, and the company number is different from the company currently assigned to the asset, the asset changes are registered in the standard information on the information card for the same asset. Furthermore, intercompany balancing will be created between the two companies when the asset journal is posted, unless the system parameter “Create intercompany entries for companies with same parent company” is not marked, and the two companies involved are both assigned to the same parent company.
If the field is not completed, the dimension value for the asset being relocated will remain unchanged. The dimension value is copied from the asset’s information card in the window Assets.
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Selection Criteria, Dimension Island
| Field | Description |
|---|
| Location
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The functionality of this field is similar to that of the field “Company No.”
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| Entity
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The functionality of this field is similar to that of the field “Company No.”
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| Project
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The functionality of this field is similar to that of the field “Company No.”
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| Purpose
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The functionality of this field is similar to that of the field “Company No.”
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| Spec. 1-3
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The functionality of this field is similar to that of the field “Company No.”
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| Local spec. 1-3
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The functionality of this field is similar to that of the field “Company No.”
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New Dimensions Island
| Field | Description |
|---|
| Location
|
In this field, you can enter a new value for the dimension Location. The new value will be assigned to the asset that is relocated.
If this field has been completed, Maconomy performs a normal dimension derivation procedure. See the description of the multi-company model in the G/L module for further information about dimension derivation in Maconomy.
If assets are relocated from one location to another, Maconomy will create an asset adjustment and an asset journal.
If the field is not completed, Maconomy keeps the dimension value for the asset being relocated. The dimension value is copied from the asset’s information card in the window Assets.
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| Entity
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The functionality of this field is similar to that of the field “Location.”
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| Project
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The functionality of this field is similar to that of the field “Location.”
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| Purpose
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The functionality of this field is similar to that of the field “Location.”
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| Spec. 1-3
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The functionality of these fields is similar to that of the field “Location.”
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| Local spec. 1-3
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The functionality of these fields is similar to that of the field “Location.”
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New Job Information Island
| Field | Description |
|---|
| Job No.
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Select the job number with which you now want to associate the fixed asset.
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| Activity
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Select the activity with which you now want to associate the fixed asset.
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| Task
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Select the task with which you now want to associate the fixed asset.
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Posting Island
| Field | Description |
|---|
| Entry Date
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In this field, you enter the entry date for the asset relocation. The entry date will be registered along with the asset’s standard information as the date of relocation. Maconomy automatically suggests today’s date as entry date. The date specified must be within the open posting period.
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| Entry Description
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In this field, you can enter an entry description text.
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| Transaction Type
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In this field, you can enter a transaction type. You can select all existing transaction types valid for the asset journal. It has no effect on the fields "Transaction Number Series" and "Transaction No." If the field "Transaction Type" is empty, the created asset entries, asset adjustments, and journals will use the default transaction type. If you select a specific transaction type, this will be validated when pressing OK and will be copied to the newly created asset entries, adjustments, and journals. The validation will test if the given transaction type is allowed for the (company number, user, asset journal) combination. The reallocation is allowed only if a valid transaction type was entered by the user or derived by the system.
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| Transaction Number Series
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In this field, you can select a transaction number series for the asset journals created in connection with the asset relocation. If a transaction number series is specified in this field, the next available transaction number in the transaction number series is automatically assigned to the asset entries by Maconomy.
All entries created as a result of the asset relocation will be assigned consecutive transaction numbers which will be drawn from the transaction number series of the respective companies to which the assets are assigned. If no Transaction Number Series is set, and no Transaction No. either, the system will try to derive a Transaction Number Series.
Please note that no transaction number series will be selected if a transaction number is manually entered in the field “Transaction Number.”
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| Transaction No.
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In this field, you can select a transaction number for the asset journals created in connection with the asset relocation. All entries created as a result of the asset relocation will be assigned the same transaction number. If no number is entered, the system will try to derive one from the Transaction Type.
Please note that no transaction number series will be selected, if a transaction number is manually entered in this field.
A transaction number can be reused, if the field “Reuse Trans. No.” is marked in the window System Information in the Set-Up module.
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| Responsible
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In this field, you can enter the name of a new responsible person for the asset.
If the field is not completed, Maconomy keeps the name of the responsible person registered on the asset’s standard information in the window Assets.
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| Post
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If this field is marked, all asset selections created are automatically approved and posted in connection with a relocation of assets.
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