Credit Memo Lines Sub-Tab

This section includes the fields and descriptions for the Credit Memo Lines sub-tab.

Field	Description
Item No.	Here you enter the number of the item you are crediting the customer. Maconomy checks that the number exists, that is, that it has been created in the Item Information Card in the Inventory module. Maconomy then checks that the item is assigned to the warehouse selected in the card part of the window. If you cannot remember the number of an item, you can use the search functions in the Find menu. If you are creating a text line in the credit memo, leave the field blank. You enter the text in the “Description ” field and press Return. Item and text lines are printed on the credit memo in the order they appear in the table part.
Credited	Here you enter the quantity of items to credit the customer. If the line is a text line, leave this field blank.
Return	Here you enter how many units of the item you are receiving in return. This quantity is not necessarily the same as quantity credited. Some (or all) of the items may have been lost or damaged during transport. Maconomy automatically suggests the value from the “Credited” field, unless the system parameter “Set Quantity Returned to Zero” has been marked, in which case Maconomy suggests 0. If the item is not under inventory control, the credit memo will not cause any inventory movement. But because the cost of sales account is credited the value of returned items (when posted), it is important to enter the correct quantity here. If the line is a text line, leave this field blank.
Unit	Here you select the item’s unit. Maconomy suggests the value from the item’s information card, but it can be changed. If the line is a text line, leave the field blank.
Description	Here you enter an item text. This text is printed on the credit memo. Maconomy automatically suggests the text from the item’s information card in the Inventory module. If this text exists in several languages, Maconomy selects the language of the ship-to customer, which is specified on the Customer Information Card. You can change the item text. If the line is a text line, enter the text here.
Unit Price	In this field, you can enter the item’s unit price on the credit memo. If the invoice is assigned to a price list, and the item is included in the price list, Maconomy suggests the price from the price list. If the quantity justifies a quantity discount, or if a fixed price step has been specified on the credit memo, the unit price suggested in this field will be the price on the price step in question as specified in the window Quantity Discounts in the Inventory module. However, the suggested price can be changed here if you and the customer have agreed on a special price. If the item is not included in the price list, or if you have not selected a price list for the credit memo, Maconomy suggests the current cost of the item at the warehouse in question and adds the gross margin percent, both of which are retrieved from the item’s information card. This functionality only applies if the field “Sales Price Costing” has not been marked on the item’s information card. If sales price costing is used for the item, the price is still retrieved from the price list, but in this case, the cost is determined by the sales price, using the gross margin percentage. The cost is not shown, but it is used when posting the cost of sales. If the item is not in the price list, Maconomy suggests the price 0. Please note that the unit price of BOMs can be reduced if the following scenario occurs: If the item is a BOM with inventory control that does not use price control, this means that the price in this field should be calculated from the unit prices of the BOM parts. If the unit price of one of these BOM parts is calculated from cost and the BOM part is not assigned to the warehouse on the current line (by means of a warehouse assignment line in the table part of the window Item Information Card), the unit price of that BOM part is set to zero, which affects the price in this field. To set the price, Maconomy uses the delivery date on the credit memo line to point out the price list which is valid at the time of delivery. See also the description of the window BOM Information Card in the Inventory module for a more detailed description of BOM pricing. If the line is a text line, leave the field blank.
Discount %	Here you can enter a discount percentage for the item. If, instead, you enter an amount in the “Discount” field, Maconomy calculates the discount percentage from the amount and shows it here. If you have Maconomy Trade, Maconomy suggests a discount percentage from a valid discount table, an item discount agreement or a customer discount agreement. If the line is a text line, leave the field blank.
Discount	Here you enter a discount amount. The discount is deducted from the extended price. If you specify a discount percentage in the “Discount %” field, Maconomy calculates the amount from the percentage and shows it here. If you have Maconomy Trade, Maconomy suggests a discount percentage from a valid discount table, an item discount agreement or a customer discount agreement. You can change the values in the “Discount %” and “Discount” fields. If you change one of the values and press Return, Maconomy recalculates the other value, based on the new information. If you change or enter values in both fields, Maconomy uses the discount amount to calculate a discount percentage. If the line is a text line, leave the field blank.
Extended Price	This is the extended price calculated by multiplying the quantity ordered by the unit price and dividing this amount by the pricing unit. The pricing unit is retrieved from the Item Information Card in the Inventory module. Any line discount is then deducted. The extended price is added to the “Sales” field in the Price island in the card part of the window. The amount cannot be changed here.
Pricing Unit	This is quantity of units included in the item’s unit price. The value is retrieved from the Item Information Card and cannot be changed here.
Discount Desc.	This is the discount description printed on the credit memo. If the description of the discount (be it item discount, customer discount or a discount from a discount table) granted on the line has been translated into the language specified in the card part of the credit memo, the translation in question is shown here. If no such translation exists, Maconomy suggests the discount description specified for the discount in question in the window Item Discount Agreements, Customer Discount Agreement or Discount Tables, depending on the type of discount granted. However, you can change the text here. Translations are created in the window Language Texts in the Set-Up module. If you leave this field blank, Maconomy inserts the text “Line Discount” on the discount line. If the line is a text line, leave the field blank.
Stock Location No.	In this field, you can specify the location in the selected warehouse at which the items returned on the current line are received. When you create a line, Maconomy checks if a standard storage location has been specified in the table part of the item’s information card on a line pertaining to the warehouse specified on the current credit memo line. If a standard storage location has been specified and if this location is also marked as a receipt location in the window Warehouse Information Card, the item’s standard storage location is suggested In this field, but the value can be changed manually. If no standard storage location has been specified for the item or if the item has a standard storage location for the warehouse but it is not a receipt location, Maconomy suggests a blank value in this field. When this field is blank, the stock location number specified in the card part of the window will apply to the line.
Price List	This is the price list according to which the item line is priced. Maconomy suggests the price list from the card part of the window. If you have Maconomy Trade, the customer can be tied to another price list by a discount agreement. This price list will automatically be transferred to this field instead of the price list originally suggested, and the extended price will be calculated accordingly. The value in this field cannot be changed.
Price Step	This is the price step in the price list, which is used to price the item line. Maconomy suggests the price step justified by the amount of items ordered by the customer. If you specified a fixed price step in the “Price Step” field in the card part (and if there is a price on this level), Maconomy transfers the fixed level to this field. You cannot change it here.
Price at Step 1	This is the price of one pricing unit if the credit memo is assigned to a price list which includes the item. You cannot change this price.
Quantity Disc.	This is the discount amount. The discount is the difference between “Price at Level 1” and the actual unit price in the credit memo, multiplied by the quantity of items ordered, and divided by the pricing unit.
Internal Desc.	Here you can enter an internal description. Maconomy automatically suggests the internal description from the item’s information card in the Inventory module, but you can change it. The text is not printed on the credit memo. It is only for reference. If the line is a text line, you can write a text here, but it will not be printed on the credit memo.
Extra Text 1-10	In these fields, you can enter supplementary text for a further description of the current item. Maconomy suggests the value from the corresponding fields in the item information card, but you can change the value for the current credit memo line.
Popup 1-5	In these fields, you can enter further information about the current item. Maconomy suggests the value from the corresponding fields in the item information card, but you can change the value for the current credit memo line. The pop-up options are created in the window Popup Fields in the Set-Up module.
Location	In this field, you can enter a value for the dimension Location. If you do not manually enter a value, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivation in the G/L module. However, any manually entered value will be overwritten if Maconomy can derive a value for which overwriting has been selected. If no value can be derived, Maconomy transfers the value from the field “Location” in the card part of the window. See the section on dimension derivation in the chapter “Introduction to the G/L module” as well as the description of the window Dimension Derivation for further information about dimension derivation.
Entity	The functionality of this field is similar to the functionality of the field “Location” above.
Project	The functionality of this field is similar to the functionality of the field “Location” above.
Purpose	The functionality of this field is similar to the functionality of the field “Location” above.
Spec. 1-3	The functionality of these fields is similar to the functionality of the field “Location” above.
Local Spec. 1-3	The functionality of these fields is similar to the functionality of the field “Location” above.
Campaign No.	In this field, you can enter the number of a campaign if the current credit memo line is connected to a certain campaign in the Contact Management module. If you enter a campaign number in the card part, Maconomy transfers the number to this field when creating lines. The campaign number can be used for, for example, statistical purposes.
Activity No.	In this field, you can enter an amount activity if the current line relates to an activity and the credit memo is assigned to a job. When you create a line on a credit memo on which a job number has been specified, Maconomy attempts to derive an activity number using the following procedure: If the user manually enters an activity number, this number is used. If no value is entered manually, Maconomy checks the information card of the item specified on the line to see if an activity number has been specified there (see the window “Activity No.” in the card part of the window Item Information Card). If so, the activity number in question is transferred to this field. If no activity number was found in step 2, the activity number specified in the corresponding field in the card part of the credit memo is used. If no activity was found in step 3, the activity number to be derived from the standard task of the task list assigned to the job on the credit memo is used. If no job has been specified on the credit memo, any manually entered value is changed to a blank value, as you cannot specify an activity to a line which does not pertain to a job.
Task	In this field, you can enter the name of a task if the credit memo is linked to a job. If the corresponding field in the card part of the window contains a value, it will automatically be suggested in this field.