| Approve Transfer
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When you select this action, all jobs with a mark in the field “Transfer” on the lines in the sub-tab are approved for transfer, and a job transfer journal is created. If the system parameter “Automatic posting of job transfers” is marked, the transfer journal is posted automatically. If this system parameter is not marked, the journal must be posted in the window Posting in the G/L module.
Once this journal has been posted, job entries with the open amounts from the “old” set of dimension values are created in the “new” department or division (that is, the unit being responsible for the job which is represented by a specific set of dimension values), and the open entries in the “old” department are subsequently closed; that is, the new entries will have the open amounts from the original entries and they will also be selected for invoicing, if the “old” entries were selected for invoicing before the transfer.
The dimensions on the new job entries are determined through the following procedure: First the dimensions are copied from the original entry to the new entry. Second, the dimensions for which values have been specified in the island Transfer To will be applied to the new entry, and finally, the job will go through the usual dimension derivation procedure on the basis of the dimensions which are valid on the relevant posting date. This final step of the dimension derivation procedure also includes a consideration of any date-dependent dimensions derivation specified for the job in the window Derived Dimensions. See the description of the window Derived Dimensions and the introduction to the G/L module for further information about how dimension derivation is performed in Maconomy.
If the system parameter “Automatic posting of job transfers” is not marked, there may be a time gap between approving the transfer and posting the journal. In this time gap, it is not possible to approve invoice selections or reallocate entries on the job in question. Moreover, if a job is assigned entries which are approved for invoicing or invoice editing or marked for reconciliation, Maconomy will issue a message informing you that such approvals or marks will be removed if you select this action. If you want to ignore such approvals or marks, Maconomy will remove the relevant approvals and marks and carry on with the job transfer.
You should note that if you have approved a job reallocation which contains entries assigned to the job that you wish to transfer, and the resulting journal has not yet been posted, you cannot transfer a job to new dimensions until the journal in question has been posted.
The last four fields in the sub-tab display the kinds of approvals that might currently be assigned to entries on the jobs displayed in the sub-tab.
The G/L postings made as a result of a job transfer will depend on the capitalization method selected for the job in question. If a job is capitalized at cost price, only the accounts for work in progress will be affected. If a job is capitalized at billing price, postings are also made to the accounts for open cost and open billing price and to the two accounts for internally transferred cost and sales.
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