| Field | Description |
|---|
| Job No.
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This field shows the number of the job to which the registration on the current line pertains.
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| Job Name
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This field shows the name of the job on the current line.
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| Project Manager No.
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This field shows the number of the employee who is project manager on the job.
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| Name of Project Manager
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This field shows the name of the employee who is project manager on the job.
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| New Approval Status, Time
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In this field you can enter the status you wish to assign to the current line when you select the action “Approve Time.”
This field can be changed by the project manager or by users who have been given access to changing all time sheets in the window Actions in the Set-Up module. If you have marked the field “Show Totals” in the main tab, the totals in the island Time are updated when you press Return on the current line. The field can have one of five values:
- Blank — The value “Blank” means that you have not yet decided whether to approve or reject the current line. Lines applying to a job with no status in this field are not transferred when you select the action “Approve Time.”
- Approved — If you select this value, the current job’s time sheet lines will be approved when you select the action “Approve Time.” This means that the job’s time sheet lines within the specified selection criteria will be transferred for posting if the supervisor has also approved the time sheets from which the time sheet lines originate, provided that this is required by the approval principle selected for the job in the window Jobs. If the supervisor is not required to approve time sheets pertaining to the current job, the time sheet lines are transferred without the approval of the supervisor.
- Rejected — If you select this value, the current job’s time sheet lines will be rejected when you select the action “Approve Time.” This means that the time sheet lines cannot be transferred for posting, and the time sheets from which the lines originate cannot be transferred in the window Time Sheets if the approval principle of the current job requires approval by the project manager.
- Released — If you select this value, the current job’s time sheet lines will be released when you select the action “Approve Time.” If the field “Transf. Non-Appr. Time Sheets” in the window System Information in the Set-Up module is marked, time sheets can be transferred to a job journal before they have been approved. This means that the time sheet lines will be transferred to posting if the supervisor has also approved or released the time sheets from which the lines originate, provided that this is required by the approval principle selected for the job in the window Jobs. The time sheet lines are not approved, however. Select this status if you cannot decide whether the lines should be approved or rejected, but you want them to be released for posting.
- Misc. — “Misc.” cannot be selected manually. However, Maconomy might automatically show the value “Misc.” in this field. This value will, for example, be shown if in the window Approve Time Sheets, one line on a time sheet has been marked for approval while other lines on the same time sheet are marked for rejection or have not been marked at all. In such situations, a job cannot be unambiguously marked for approval, rejection, or release in this window. However, when you select the action “Approve Time,” the relevant time sheet lines will be released/rejected/approved in accordance with the status specified on the lines in the windows Approve Time Sheets or Approve Time Sheet Lines. If you want to inspect the actual status of the lines before carrying out the necessary actions, the lines can be inspected in the windows Approve Time Sheets or Approve Time/Expense Sheet Lines, where they can also be released, rejected, or approved.
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| New Approval Status, Expenses
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In this field you can enter the status you wish to assign to the current line when you select the action “Approve Expenses.”
The functionality of this field is similar to that of the field “New Approval Status, Time”; except that this field concerns amount registrations made on expense sheets. See the description of the field “New Approval Status, Time” for further information about the options in this field.
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| Cost, Budget, Base
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This field shows the total budgeted cost of the job in the base currency of the company being responsible for the job.
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| Billing Price, Budget, Base
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This field shows the total budgeted billing price of the job in the base currency of the company being responsible for the job.
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| Time, Not Approved
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This field shows the number of unapproved hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) that are registered on the job on the line.
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| Time, Marked for Approval
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This field shows the number of unapproved hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) that are registered on the job on the line that have been marked for approval.
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| Time, Marked for Rejection
|
This field shows the total number of unapproved hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) which are registered on the job on the line that have been marked for rejection.
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| Time, Marked for Release
|
This field shows the total number of unapproved hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) which are registered on the job on the line that have been marked for release.
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| Time, Approved
|
This field shows the total number of hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) that are approved on the current job.
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| Time, Rejected
|
This field shows the total number of hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) that are rejected on the current job.
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| Time, Released
|
This field shows the total number of hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) that are released on the current job.
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| Time, Total
|
This field shows the total number of hours or days (depending on the time unit specified in the
Time Unit field in the Approve Job Registrations tab) registered on the current job.
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| Amount, non-approved
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This field shows the total amount of unapproved expense sheet lines assigned to the current job. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, marked for approval
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This field shows the job’s total amount of expense sheet lines that have been marked for approval. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, marked for rejection
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This field shows the job’s total amount of expense sheet lines that have been marked for rejection. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, marked for release
|
This field shows the job’s total amount of expense sheet lines that have been marked for release. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, Approved
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This field shows the job’s total amount of expense sheet lines that have been approved. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, Rejected
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This field shows the job’s total amount of expense sheet lines that have been rejected. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, Released
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This field shows the job’s total amount of expense sheet lines that have been released. The amount is displayed in the base currency of the company responsible for the job.
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| Amount, Total
|
This field shows the total amount registered on expense sheet lines on the job. The amount is displayed in the base currency of the company responsible for the job.
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| Base Currency
|
This field shows the base currency of the company responsible for the job.
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| Location
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This field shows the location assigned to the job.
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| Entity
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This field shows the entity assigned to the job.
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| Project
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This field shows the project assigned to the job.
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| Purpose
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This field shows the purpose assigned to the job.
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| Spec. 1-3
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This field shows the specification 1-3 values assigned to the job.
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| Local Spec. 1-3
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This field shows the local specification 1-3 values assigned to the job.
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