| Field | Description |
|---|
| Open Only
|
If you mark this field, the sub-tab will only show those entries that meet the selection criteria if there are open amounts on the entries. Please note that the open quantity of the job entry will remain open after reallocation until the entry is invoiced. For more information, please see the description of the action “Approve Reallocation.” The field is marked by default.
|
| Marked Only
|
If you mark this field, the sub-tab will only show those entries that meet the selection criteria and which have already been marked for reallocation in the windows Invoice Selection or Itemize Invoice Selection. The field is marked by default.
If you unmark the field, all job entries (or all open job entries) for the current job are displayed, and you can mark or unmark the individual job entries for reallocation directly in the sub-tab.
|
| Trans. No.
|
In these fields, you can enter a range of transaction numbers.
The reallocation will only affect job entries with a transaction number within the specified range. If you leave the range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
If an entry is already fully reallocated, for example, in the window Job Reallocation, it is not included in the entry selection.
|
| Journal No.
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Entry Date
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| G/L Entry Date
|
In these fields, you can enter a range of G/L Entry Dates. The reallocation will only affect job entries with a G/L Entry Date within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
|
| Exec. Company No.
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Item No.
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Activity No.
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Activity Type
|
If you select an activity type in this field, the reallocation will only affect job entries with the selected activity type. If you leave the field empty, the activity type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
|
| Employee No.
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Task
|
The functionality of these fields is similar to that of the field “Trans. No.” above.
|
| Overtime Spec.
|
In this pop-up field, you can specify an overtime specification as defined in the window Popup Fields in the Set-Up module. The reallocation will only affect job entries with the selected overtime specification.
|
| Origin
|
If you select an Origin in this field, the reallocation will only affect job entries with the selected Origin. If you leave this field empty, the origin does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
|
| Entry Type
|
If you select an Entry Type in this field, the reallocation will only affect job entries with the selected Entry Type. If you leave this field empty, the entry type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry.
|
| Accrual Type
|
If you select a value in this field, the cost will be accrued. You can only accrue a posting if a G/L account or job has been selected.
If you select accrual, Maconomy will create a G/L entry on the specified G/L account or job for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” If you have specified an account number on the line, the accrual entries are posted to the account in question. If you have specified a job and not an account, the accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the Posting References window, depending on whether the filed “Post by Activity” is marked in the System Information window.
The offset entries are posted to the accounts referenced for the selected accrual type in the Popup Fields window. The amount is distributed evenly on the selected periods. For accruals made on job entries, both cost and billing prices are accrued.
|
| Accrual Period From
|
In this field and the field “Accrual Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create a G/L entry on the specified G/L account for each G/L period specified in the fields “Period From, Accrual” and “Period To, Accrual.” The amount is distributed evenly on the selected periods.
Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the Posting Period. If no ending period has been specified there, the ending period set up in the corresponding field in the Posting Periods window applies instead. If an ending period has been set up in the Posting Periods window, you can specify any period in the field “Accrual Period To.”
|
| Accrual Period To
|
See the field “Accrual Period From” field above.
|
| Billing Price Reg.
|
In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered billing price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
|
| Cost Price Reg.
|
In these fields, you can enter an amount range. The reallocation will only affect job entries with a registered cost price within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
|
| Vendor No.
|
In these fields, you can enter a range of vendor numbers. The reallocation will only affect job entries with a vendor number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
|
| Vendor Invoice No.
|
In these fields, you can enter a range of vendor invoice numbers. The reallocation will only affect job entries with a vendor invoice number within the specified range. If you leave this range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab. If an entry is already fully reallocated, for example, in the Job Reallocation window, it is not included in the entry selection.
|
