Posting Workspace
Use this workspace to view a list of unposted journals—which you can limit by specifying selection criteria—and to post all of these journals directly.
In the Journals sub-tab of this workspace you can select each journal as released for posting. A journal can only be released for posting when its balance is 0, and the control sum balances with the batch total that Maconomy calculates. Maconomy only performs this last check for general and A/P journals. You cannot post A/P journals if they contain allocated vendor invoices that have not been approved.
You can also post journals in the Print Posting Journal workspace. You can post only journals that have been released for posting, both in this workspace and in the Print Posting Journal workspace.
You cannot post general journals, vendor invoice journals, and payment journals if they are being processed in the General Journal, Vendor Invoices, or Payment Journal workspaces.
The posting procedure requires that you have created a number of posting references, such as references for customer cash discounts, cost of sales, inventory value, and so on. You create these references in a number of different workspaces, such as Posting References and Popup Fields in the Set-Up module, Warehouse Information Card and Item Group Information Card in the Inventory module, Job Groups and Activities in the Job Cost module, and so on.
The posting procedure also requires that you have created a number of standard posting texts in the Posting Descriptions workspace.
Multiple Journals of the Same Type
Multiple general journals, vendor invoice journals, job journals, and customer payment journals can exist at the same time; these are created manually by the user. All the other journal types are automatically created by Maconomy as needed; only one of each journal type is created. These automatic journals are cumulative for each user-company combination if a user-specific journal system parameter is selected (for example, User Specific Vendor Journal, User Specific Payment Journal, User Specific Customer Reconciliation Journal), and are cumulative for a company if a user-specific system parameter is not selected.
For example, when you create an invoice for the first time, Maconomy automatically creates an invoice journal. This invoice journal contains all of the entries from invoicing and crediting until it is posted. This means that you can have invoice entries that go back several days. When you post the invoice journal, Maconomy marks the journal as posted, and you can no longer see the journal in this workspace. Maconomy creates a new journal the next time that you create an invoice or a credit note.
When you settle accounts periodically, be sure not to omit posting journals that contain invoices or other entries for the period that you are closing.
Interrupted Posting
If a journal posting is interrupted—for example, by server problems—entries whose posting was complete when the interruption occurred remain posted. When the posting resumes, only the entries that were not posted are processed. After an interruption, you must resume the posting from this workspace.
Multiple Companies
If a journal contains entries for two different companies, Maconomy automatically creates intercompany balances, unless you do not select the Create intercompany entries for companies with same parent company system parameter, and the two companies involved are both assigned to the same parent company.
When you post intercompany entries, Maconomy copies all of the dimension values to the account that you defined as the intercompany account by means of a posting reference in the Intercompany Accounts workspace. To avoid copying local specifications that might not exist for the intercompany company, Maconomy resets the values of local specifications to standard values before copying them.
Multiple Currencies
If a journal contains job entries, Maconomy checks whether fixed exchange rate information has been provided for the job in the Job Price Information workspace in the Job Cost module. If this is the case, and you did not select the Fixed exchange rates in budgets only system parameter, Maconomy converts the currency according to the fixed exchange rate information specified in the Job Price Information workspace.