| Field | Description |
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| Compensation Type No.
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When creating an agreement line, enter in this field the number of a compensation type created in the card part of the window Compensation Types. The compensation type contains template information which will be transferred to the fields on the current line. Furthermore, if there are subordinate compensation types assigned to the compensation type specified here, Maconomy automatically creates a line for each subordinate compensation type. On these lines, the field “Parent Agreement” will automatically contain a reference to the line which you created.
Once one or more compensation agreement types with subordinate compensation types has been specified in the table part, you can add any number of additional agreements where you specify a subordinate type. Doing so will cause Maconomy to automatically assign the new line to the line with the relevant main compensation type, so that the value of the new line can be calculated on the basis of the value of the line with the main compensation type. Please note, however, that on subordinate lines, the date range specified in the fields “Starting Date” and “Ending Date” must be within the range specified for the line with the main compensation type to which the subordinate lines are assigned. For further information on setting up compensation types, see the description of the window Compensation Types.
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| Name
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This field shows the name of the compensation type specified on the line.
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| Category
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In this field, you can specify the category of the current compensation agreement. You can choose from the categories created in the pop-up type “Compensation Categories” in the window Popup Fields. Compensation categories are used for grouping compensation elements, making it possible to, for example, only view compensations of a given category in the table part.
If a value has been specified in the field “Compensation Category” in the island Selection Criteria in the card part, Maconomy suggests this category when you create a line. If no compensation category has been specified in the card part, Maconomy suggests the category of the compensation type specified on the line.
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| Starting date
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In this field, you can specify the date from which the current compensation agreement is effective. Together, this field and the field “Ending Date” on the line compose the period in which the agreement applies. Based on the length of this period and the time unit specified in the field “Time Unit” on the line, Maconomy will calculate the number of time units covered by this period, and insert this number into the field “Number of Time Units,” which is automatically updated if you subsequently change the period or the time unit. For further information about the effects of the number of time units, see the description of the field “Number of Time Units.”
Maconomy suggests the starting date entered on the compensation type specified in the field “Compensation Type No.” on the line. This default starting date is specified in the window Compensation Types. Please note, however, that no two lines with the same compensation type can have the same starting date.
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| Ending Date
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In this field, you can specify the last date on which the current compensation agreement applies. For information on the functionality of the field, see the description of the field “Starting Date” above.
Maconomy suggests the default ending date specified for the compensation type specified in the field “Compensation Type No.” on the line. This default ending date is specified in the window Compensation Types.
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| Time Unit
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In this field, you can specify a time unit representing the frequency at which the value of the current agreement is paid out. Based on the length of the period specified by means of the fields “Starting Date” and “Ending Date” on the line and the time unit specified here, Maconomy will calculate the number of time units covered by the period, and insert this number into the field “Number of Time Units,” which is automatically updated if you subsequently change the period or the time unit. For further information about the effects of the number of time units, see the description of the field “Number of Time Units.”
Time units are created in the window Popup Fields.
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| Number of Time Units
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In this field, you can specify the number of times the value of the current agreement should be paid out. The number of time units is used in the calculation of the total agreement value in the field “Value of Agreement, Currency,” as the total agreement value is calculated as follows:
Number of Time Units × Value of Agreement, Currency
Therefore, changing the number of time units will affect the total value of the agreement.
When you specify a period and a time unit in the fields “Starting Date,” “Ending Date,” and “Time Unit,” Maconomy will automatically calculate the number of time units covered by the period, and insert this number into this field. However, you can change the number manually, for example, if the current compensation agreement is not a period related compensation. If, for instance, the compensation is a one-time fee, you can specify “1” in this field. Changing the number of time units does not affect the period or time unit on the line.
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| Currency
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In this field, specify the currency in which the compensation agreement value in the field “Amount, Currency” should be specified.
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| Amount, Currency
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In this field, specify the value of the current agreement per time unit, expressed in the currency specified in the field “Currency” on the current line. If, for instance, the current agreement represents a monthly salary, you can specify “Month” in the field “Time Unit,” and the monthly salary in this field. As an alternative, you can specify the total agreement value for the whole period of the agreement in the field “Value of Agreement, Currency,” causing Maconomy to calculate the value per time unit and insert it into this field. The value per time unit will thus be calculated as the total agreement value divided by the number of time units.
If the field “Parent Agreement” contains a reference to another compensation agreement line, the agreement value can also be specified as a percentage of the value of the referenced agreement. This is done by specifying the desired percentage in the field “%.” Maconomy will then calculate the amount value of the current agreement per time unit and insert it into this field. However, if you manually specify an amount in this field on a line which refers to another compensation agreement, Maconomy will calculate the relevant percentage based on the specified amount and the value of the referenced agreement, and insert the calculated percentage into the field “%.” Similarly, if you specify a value in the field “Value of Agreement, Currency,” Maconomy will calculate the value per time unit and insert it into this field, causing the field “%” to be updated accordingly. This allows you to enter a target amount value for the agreement and have Maconomy calculate the relevant percentage. Furthermore, as you can enter an amount value instead of a percentage, the value of compensation agreement lines assigned to another compensation agreement line (whether created manually or automatically) does not have to depend on the manually created line. This means that you can use compensation types with subordinate compensation types as a means of creating template compensation packages.
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| %
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If the value of the current agreement should be based on the value of another agreement that is, the field “Parent Agreement” contains a reference to another compensation agreement line, you can specify in this field the value of the current agreement expressed as a percentage of the value of the referenced compensation agreement. If you do so, Maconomy calculates the amount value of the current agreement and inserts it into the field “Amount, Currency.” However, if you manually specify an amount in the field “Amount, Currency” or the field “Value of Agreement, Currency” on a line which refers to another compensation agreement, Maconomy will calculate the relevant percentage based on the specified amount and the value of the referenced agreement, and insert the calculated percentage into this field.
For further information on specifying agreement values, see the description of the field “Amount, Currency.”
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| Agreement Value, Currency
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In this field, specify the total value of the current agreement for the whole period specified on the line, expressed in the currency specified in the field “Currency.” For further information on the functionality of the field and how to enter values for compensation agreements, see the description of the field “Amount, Currency” above.
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| Pay by
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In this field, you can specify the first date on which the value per time unit on the current line should be paid out.
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| Agreement Date
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In this field, you can specify the date on which the agreement was negotiated with the contact person.
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| Company No.
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In this field, you can specify the number of the company to which the compensation agreement pertains.
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| Company Name
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This field shows the name of the company shown in the field “Company No.” above.
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| Estimated Amount, Currency
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In this field, you can specify the amount which, prior to negotiating compensations with the contact person, is expected to be granted on the compensation agreement line. Maconomy suggests the amount from the corresponding field on the compensation type specified on the line.
Conductors of wage negotiations can use this amount as a guideline when negotiating the compensation amount.
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| Estimated Agreement Value, Currency
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In this field, you can specify the total agreement value which, prior to negotiating compensations with the contact person, is expected to be granted on the compensation agreement line. Maconomy suggests the amount from the corresponding field on the compensation type specified on the line.
Conductors of wage negotiations can use this amount as a guideline when negotiating the agreement value to be entered in the field “Value of Agreement, Currency.”
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| Minimum Amount, Currency
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In this field, you can specify the minimum amount which conductors of wage negotiations are allowed to grant contact persons on compensation agreement lines with the current type. If an amount lower than this amount is entered in the field “Amount, Currency,” Maconomy displays an error message.
Maconomy suggests the amount from the corresponding field on the compensation type specified on the line.
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| Maximum Amount, Currency
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In this field, you can specify the maximum amount which conductors of wage negotiations are allowed to grant contact persons on compensation agreement lines with the current type. If an amount higher than this amount is entered in the field “Amount, Currency,” Maconomy displays an error message.
Maconomy suggests the amount from the corresponding field on the compensation type specified on the line.
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| Estimated %
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In this field, you can specify the percentage which, prior to negotiating compensations with the contact person, is expected to be granted on the compensation agreement line. Maconomy suggests the percentage from the corresponding field on the compensation type specified on the line.
Conductors of wage negotiations can use this percentage as a guideline when negotiating the percentage to be entered in the field “%.”
You can only specify a value in this field if the current compensation agreement is a subordinate agreement.
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| Minimum %
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In this field, you can specify the minimum percentage which conductors of wage negotiations are allowed to grant contact persons on the current compensation agreement line. Prior to negotiating compensations with the contact person, conductors of wage negotiations can use this percentage as a guideline when negotiating the percentage to be entered in the field “%.”
Maconomy suggests the percentage from the corresponding field on the compensation type specified on the line.
You can only specify a value in this field if the current compensation agreement is a subordinate agreement.
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| Maximum %
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In this field, you can specify the maximum percentage which conductors of wage negotiations are allowed to grant contact persons on the current compensation agreement line. Prior to negotiating compensations with the contact person, conductors of wage negotiations can use this percentage as a guideline when negotiating the percentage to be entered in the field “%.”
Maconomy suggests the percentage from the corresponding field on the compensation type specified on the line.
You can only specify a value in this field if the current compensation agreement is a subordinate agreement.
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| Deferral %
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If any deferrals apply to the current compensation agreement, you can specify the relevant percentage in this field. If you specify a percentage, Maconomy will calculate a deferral amount based on the agreement value and the percentage specified.
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| Deferral Amount, Currency
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If any deferrals apply to the current compensation agreement, you can specify the relevant deferral amount in this field. If you specify an amount, Maconomy will calculate a deferral percentage based on the agreement value and the deferral amount specified.
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| Payment Currency
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In this field, you can specify the currency in which the compensation should be paid out.
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| Payment Currency Exchange Rate
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In this field, you can specify the exchange rate between the currency specified in the field “Payout Currency” and the currency specified in the field “Currency” on the current line. Based on this exchange rate and the value in the field “Agreement Value, Currency,” Maconomy will calculate a value for the field “Agreement Value, Payment Currency.”
If you do not specify a value, Maconomy will calculate a value for the field “Agreement Value, Payment Currency” using the exchange rate valid on the date specified in the field “Exchange Rate Date” on the line. The exchange rate valid on that date is looked up in the standard sales exchange rate table specified in the window System Information.
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| Exchange Rate Date
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In this field, you can specify the exchange rate date to be used for calculating a value for the field “Agreement Value, Payment Currency.” The field is only used if you do not specify a value in the field “Payment Currency Exchange Rate.”
If no payment currency exchange rate is specified on the line, Maconomy will calculate a value for the field “Agreement Value, Payment Currency” using the exchange rate valid on the date specified in this field. The exchange rate valid on this date is looked up in the standard sales exchange rate table specified in the window System Information.
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| Agreement Value, Payment Currency
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In this field, you can specify the total agreement value in the payment currency specified on the line. If you specify a value in the field “Payment Currency Exchange Rate,” Maconomy will calculate a value for this field based on the exchange rate and the value in the field “Agreement Value, Currency.” If you do not specify a payment currency exchange rate, a value is calculated using the exchange rate valid on the date specified in the field “Exchange Rate Date.” The exchange rate valid on that date is looked up in the standard sales exchange rate table specified in the window System Information.
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| Next Follow-Up
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In this field, you can specify the next date on which to follow up on the current compensation agreement, for instance the next negotiation date.
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| Description
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This field shows the description of the next follow up date, as entered in the Next Follow Up field.
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| Access Level
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In these fields, you can specify an access level. You only have access to the current compensation agreement if you have been assigned to the same or a higher level in the window Access Levels. This means that in this window, a given user can only see the compensation agreements to which he or she has access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to compensation agreements may depend on other factors. For more information about this, please see the section “Introduction to the Access Control System” in the Set-Up module.
If no access level is specified, all users have access to the current compensation agreement.
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| Description
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This field shows the description of the selected access level, as entered in the window Access Levels.
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| Agreement No.
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This field shows the agreement number of the current agreement line. When you create a compensation agreement line, a number is automatically retrieved from the Compensation Agreement Series in the window Number Series in the Set-Up module.
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| Parent Agreement
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If the current line represents a subordinate agreement, this field shows the number of the agreement line to which the current line is assigned. If you manually add a new line, specifying an agreement type which is a subordinate to one of the agreement types specified on the other lines, Maconomy automatically completes this field with the number of the line containing the main agreement type in question, thus assigning the new line to the relevant main line. If the line contains a main compensation agreement type, this field is blank.
If this field contains a value, specifying a value in the field “%” on the line will cause the fields “Amount, Currency” and “Value of Agreement, Currency” to be calculated on the basis of the percentage specified and the field “Amount, Currency” on the agreement referenced in this field. For further information on this, see the description of the field “%.”
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| Selected Value 1-5
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In these fields, you can specify a number of values for further specification of the current compensation agreement, for instance to indicate the reason for a raise. You can only use values available in the respective option lists specified in the fields “Option List 1-5” in the window Compensation Types for the compensation type specified on the current line. If a given option list field in the compensation type has been left blank, any text can be entered in the corresponding value field.
Maconomy suggests the values specified in the corresponding value fields in the window Compensation Types for the compensation type specified on the current line.
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| Date 1-5
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In these fields, you can specify a number of dates relating to the current compensation agreement. Maconomy suggests the dates specified in the corresponding fields in the window Compensation Types for the compensation type specified on the current line.
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| Amount 1-5
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In these fields, you can specify a number of amounts relating to the current compensation agreement. Maconomy suggests the amounts specified in the corresponding fields in the window Compensation Types for the compensation type specified on the current line. The amounts are for information and reporting purposes only, and have no influence on the value of the compensation agreement.
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| Real 1-5
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In these fields, you can specify a number of figures relating to the current compensation agreement. The figures are for information and reporting purposes only, and have no influence on the value of the compensation agreement.
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| Remarks 1-3
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In these fields, you can enter additional remarks about the current compensation agreement.
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| Approved
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This field shows whether the current compensation agreement has been approved using the action “Approve Compensation Agreement.”
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| Approved by
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This field shows the name of the user who approved the current compensation agreement using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
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| Approval Date
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This field shows the date on which the current compensation agreement was approved using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
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| Document Count
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This field displays the number of documents in the Document Archive.
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| Incl. in Gross Pay Calculation
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The
Incl. in Gross Pay field is renamed to
Incl. in Gross Pay Calculation.
Select this field to specify if the compensation agreement should contribute to the gross pay calculation.
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| Incl. in Base Salary Calculation
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The
Incl. in Base Salary field is renamed to
Incl. in Base Salary Calculation.
Select this field to specify if the compensation agreement should contribute to the base salary calculation.
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| Incl. Result in Total Base Salary
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Select this field to specify if the compensation agreement should contribute to the total base salary result and base salary rate when doing base salary calculations. Note that you can only enable this field if you also enabled the
Incl. in Base Salary Calculation field.
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| Created by
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This field shows the name of the user who created the information on the current line.
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| Created on
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This field shows the date on which the information on the current line was created.
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| Changed by
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This field shows the name of the last user who changed the information on the current line.
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| Changed on
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This field shows the last date on which the information on the current line was changed.
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| Version
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This field shows the version number of the current line, indicating how many times information has been changed on the line. Maconomy automatically increases the version number by one every time the information is changed. It is not possible to retrieve previous versions.
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