Print G/L Report Tab

This section includes the fields and descriptions for the Print G/L Report tab.

Selection Criteria Island

Field	Description
Report No.	Enter the number of the report you wish to print here.
Column Description	Here you can optionally choose a column description to be used for the G/L report. Maconomy checks that the column description exists. If you leave this field blank, Maconomy uses the column specification entered for the report that you are printing.
Standard Column Description	If you have completed the “Column Description” field above, you can check this box to indicate that this column description is to be used for all reports called from the report being printed. The default is to use the column description specified in the card part of the report in question in the G/L Report Set-Up workspace.
Report Selection Criteria	In this field you select a G/L Report Selection Criteria name. If you select G/L Report Selection Criteria, the selections from the G/L Report Selection Criteria will replace any Selection Criteria specified in the Selection Criteria islands in the G/L Report Set-Up workspace. G/L Report Selection Criteria are created in the workspace by the same name. See the description of the G/L Report Selection Criteria workspace for more information.
Company No.	In these fields, you can specify a range of company numbers for which the report is to be printed. If you enter information in one of the fields, this information will overrule any information entered in the corresponding field in the card part of the G/L Report Set-Up workspace for the report in question.
Account No.	The functionality of these fields is similar to that of the field “Company No.” above.
Intercompany Company	The functionality of these fields is similar to that of the field “Company No.” above.
Customer No.	The functionality of these fields is similar to that of the field “Company No.” above.
Vendor No.	The functionality of these fields is similar to that of the field “Company No.” above.
Job No.	The functionality of these fields is similar to that of the field “Company No.” above.
Activity No.	The functionality of these fields is similar to that of the field “Company No.” above.
Task	The functionality of these fields is similar to that of the field “Company No.” above.
Employee No.	The functionality of these fields is similar to that of the field “Company No.” above.
Asset No.	The functionality of these fields is similar to that of the field “Company No.” above.
Item No.	The functionality of these fields is similar to that of the field “Company No.” above.
Statistics 1-4	In these fields, you can specify ranges of statistics values for which the report is to be printed. If you enter information in one of the fields, this information will overrule any information entered in the corresponding field in the card part of the G/L Report Set-Up workspace for the report in question.

Selection Criteria, Dimensions Island

Field	Description
Location	The functionality of these fields is similar to that of the field “Company No.” above.
Entity	The functionality of these fields is similar to that of the field “Company No.” above.
Project	The functionality of these fields is similar to that of the field “Company No.” above.
Purpose	The functionality of these fields is similar to that of the field “Company No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Company No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Company No.” above.

Period Island

Field

Description

Month/Yr.

In these fields, you can specify the starting month/year and ending month/year of the period for which the report is to be printed. If you enter information in one of the fields, this information will overrule any information entered in the corresponding field in the card part of the window G/L Report Set-Up for the report in question. If your company uses flexible periods that do not follow the calendar year, the month and year you enter here refers to the period defined in the window Fiscal Year.

Currency Conversion Island

Field	Description
Currency	In this field, you can specify the currency in which the amounts in the report should be shown. If you select a currency, this currency will overrule any currency entered in the corresponding field in the card part of the G/L Report Set-Up workspace for the report in question. However, on the individual lines in the report, this currency can in some cases be overruled according to the derivation priorities described in the field “Currency.” For further information on how the currency used in the individual fields on individual lines is determined, please see the description of that field.
Exchange Rate Table	In this field, you can specify an exchange rate table to be used for converting amounts from one currency into another in the report. If you enter information in the field, this information will overrule any information entered in the corresponding field in the card part of the G/L Report Set-Up workspace for the report in question. However, on the individual lines in the report, this exchange rate table can in some cases be overruled according to the derivation priorities described in the field “Exchange Rate Table.” For further information on how the exchange rate table used in the individual fields on individual lines is determined, please see the description of that field.
Exchange Rate Date	In this field, you can specify the date whose exchange rates should be used for converting amounts from one currency into another in the report. If you enter a date in the field, this information will overrule any date entered in the corresponding field in the card part of the G/L Report Set-Up workspace for the report in question. However, on the individual lines in the report, this exchange rate date can in some cases be overruled according to the derivation priorities described in the field “Exchange Rate Date.” For further information on how the exchange rate date used in the individual fields on individual lines is determined, please see the description of that field.

Print Control Island

Field	Description
Layout	Here you can select the layout of the report. If you do not choose a layout, Maconomy uses the layout of the column specification attached to the report you are printing.
Number of Days until Expiry	If the report is to be saved, that is, the field “Save Output Data” has been marked, you can specify in this field the length of the report’s validity period. The validity period is used for ensuring that only one report of a given kind exists at a time, thus making sure everybody can refer to the same report. If you do not specify a number of days, the value in the corresponding field for the report in the G/L Report Set-Up workspace will determine the number of days until expiry. For a description of the functionality of expiry dates on G/L report output data, please see the “Number of Days until Expiry” field in the G/L Report Set-Up workspace.
Reprint	Mark this field if you want to reprint a report that has already been saved in the system, rather than generating a new report. If you want to reprint a report, you must specify in this workspace the exact selection criteria of the desired report. You can see the criteria of the individual saved reports in the Reprint G/L Reports workspace. If none of the reports saved in Maconomy has the exact selection criteria that you have specified in this workspace, Maconomy issues an error message. If several saved reports have the exact same selection criteria, Maconomy reprints the one that was generated most recently.
Save Output Data	In this field, you can specify that Maconomy should save the output data created when the report is run. If you do not mark this field, the value in the corresponding field for the report in the G/L Report Set-Up workspace will determine whether the output should be saved. For a description of the functionality of expiry dates on G/L report output data, please see the “Number of Days until Expiry” field in the G/L Report Set-Up workspace.
Print Report	In this field, you can specify whether the report should be printed on paper when it is run. This can be useful if a report contains sensitive information, and your reports are usually run at night. In those cases, you might prefer that the output is not printed right away, thereby lying in the printer all morning for anyone to see. If you do not mark this field, the value in the corresponding field for the report in the G/L Report Set-Up workspace will determine whether the output should be printed.
Notify Users	In this field, you can specify whether people to whom this report is relevant should be notified when the report is run. The field is for information only, as no notification procedures are run when the report is generated. If you do not mark this field, the value in the corresponding field for the report in the G/L Report Set-Up workspace will determine whether users should be notified.