Allocation Codes Workspace

Use this workspace to maintain allocation codes that automate entries in the General Journal (G/L module) and the Vendor Invoices (Accounts Payable module) workspace.

An allocation code consists of one or more account numbers and possibly a dimension combination.

When you use an allocation code to create entries in the General Journal workspace, Maconomy automatically replaces the original entry with the number of entries that the allocation code describes.

When you use an allocation code to enter vendor invoices (in Vendor Invoices in the Accounts Payable module) Maconomy automatically creates the allocation lines for the invoice. These are displayed in the Invoice Allocation workspace and use the account numbers in the allocation code. In this case, the original line in the Vendor Invoices workspace is unchanged.

Thus you use allocation codes to simplify entry work for standardized entries. On the individual lines in the allocation code you can enter an account number directly, and you can specify that the account number is to be used for the new entry lines.

Allocation codes have several useful purposes, for example:

Regular and fixed allocation of overhead expenses, if you use the Location dimension for the departments in your company. Create an allocation code that has a line for each location with an allocation percentage that identifies the department's share of costs.

Automatic entries to subtotal accounts. Create an allocation such as the one illustrated in the following table:

Account No.	Allocation Percentage
	100
1010	100
1020	-100

If you enter a debit entry of $1,000 to account number 1000 in the General Journal workspace, Maconomy creates a debit entry of $1,000 with account number 1000-corresponding to the line without an account number-a debit entry of $1,000 to account number 1010, and a credit entry of $1,000 to account number 1020.

For auditing purposes, Deltek recommends that you print and file the Allocation Codes workspace every time that you change it.