| Field | Description |
|---|
| Mileage Sheet No.
|
Enter the number of the Mileage Sheet to which this line belongs.
|
| Entry Date
|
In this field, you enter an entry date. Maconomy suggests the current date, if it falls within the time sheet period, or the starting date of the period otherwise.
|
| Description
|
In this field, you can enter a description of the current mileage sheet.
|
| Quantity
|
In this field, you can specify the number of units of the current activity for which an expense is incurred.
|
| Unit Price, Currency
|
In this field, you enter the expense amount in the currency selected in the field “Currency.” The amount should be entered including tax, if any. Maconomy calculates the total amount based on information from job price lists and activity information cards.
|
| Amount, Currency
|
This field shows the total expense amount for the current mileage in the currency selected in the field “Currency.” The amount is calculated as the value in the field “Quantity” multiplied by the value in the field “Unit Price, Currency.”
|
| From
|
In this field, you enter the name of the location from where your journey starts.
|
| To
|
In this field, you enter the destination of your journey.
|
| Vehicle
|
In this field, you enter, for example, whether you use your own car or a company car. In some countries it is mandatory to enter this information for tax purposes.
|
| Favorite
|
In this field you can select a favorite. The favorites derive from the window Favorites. You can create and edit your own personal favorites, or other people, for instance a project manager, your department manager, or the finance department, can create favorites and distribute them to a selection of employees from the window Job Employees.
|
| Currency
|
In this field, you can select the currency of the expense. Maconomy suggest the enterprise currency. You cannot change the currency on a reopened mileage sheet line if the line has been transferred for posting.
|
| Exchange Rate
|
This field shows the exchange rate between the currency on the line and the base currency of the employee assigned to the mileage sheet. The exchange rate shown in the field can either be the exchange rate specified in the “Exchange Rate” field in the card part of the window or a default exchange rate transferred from the relevant exchange rate table.
|
| Submitted
|
This field shows whether the mileage sheet has been submitted. The field will be marked automatically if you select the action “Submit Mileage Sheet.” If changes are made in a mileage sheet that is not transferred or approved, the mark will be removed from this field again.
|
| Submitted by
|
This field shows the name of the user who submitted the current mileage sheet. The contents of this field cannot be changed.
|
| Approved
|
This field shows whether the mileage sheet is fully approved. If you use approval hierarchies, this field is marked when the last approver has approved the mileage sheet. Otherwise, the field is automatically marked when the supervisor approves the mileage sheet, and the mark is removed if the sheet is reopened.
|
| Approved by
|
This field shows the name of the user whose approval resulted in the mileage sheet being fully approved as described under the field “Approved.” If approval is not required, the name of the user who submitted the mileage sheet is displayed.
|
