Credit Order Lines Sub-Tab

This section includes the fields and descriptions for the Credit Order Lines sub-tab.

Field	Description
Item No.	Here you enter the item to be credited. Maconomy verifies that the item exists in the Item Information Card window in the Accounts Receivable module. Maconomy verifies that the item belongs in the warehouse specified in the card part. To create a text line, you leave this field blank. You enter the text in the “Description” field, and leave all other fields blank.
Description	This is the item text, retrieved from the “Description Lang. 1” field in the Item Information Card. The text can be changed. If the line is a text line, you enter the text here.
Unit	Here you enter the unit the item is being returned in. Maconomy suggests the unit registered in the warehouse, retrieving it from the item information card, but you can change it.
Credited	Here you enter how many item units to credit. If the line is a text line, leave the field blank. If you have Maconomy Bill of Materials, and the item is a BOM which is not being shown on the credit memo, you cannot change the number here after the line has been created.
Return	Here you enter how many item units are being returned from the customer. This quantity is not necessarily the same as quantity credited, as some (or all) of the items may have been lost or damaged during transport. Maconomy automatically suggests the value from the “Credited” field, unless the system parameter “Set Quantity Returned to Zero” has been marked, in which case Maconomy suggests 0. If you enter values in the “Length” and “Width” fields, Maconomy calculates a quantity here by multiplying the length with the width. The facility is useful for entering column measurements for newspaper or magazine advertisements, for example. If you change the quantity found by Maconomy, the “Length” and “Width” fields will be reset. If the line is a text line, leave the field blank. If you have Maconomy Bill of Materials and the item is a BOM without inventory control, enter the quantity you expect the customer to return for the BOM part line at the highest level with inventory control in the “Returned” field in the window Order Lines.
Unit Price	In this field, you can enter the item’s unit price on the credit order line. If the credit order is assigned to a price list, and the item is included in the price list, Maconomy suggests the price from the price list. If the quantity justifies a quantity discount, or if a fixed price step has been specified on the credit order, the unit price suggested in this field will be the price on the price step in question as specified in the window Quantity Discounts in the Inventory module. However, the suggested price can be changed here if you and the customer have agreed on a special price. If the item is not included in the price list, or if you have not selected a price list for the order, Maconomy suggests the current cost of the item at the warehouse in question and adds the gross margin percentage, both of which are retrieved from the item’s information card. This functionality only applies if the field “Sales Price Costing” has not been marked on the item’s information card. If sales price costing is used for the item, the price is still retrieved from the price list, but in this case, the cost is determined by the sales price, using the gross margin percentage. The cost is not shown, but it is used when posting the cost of sales. If the item is not in the price list, Maconomy suggests the price 0. Please note that the unit price of BOMs can be reduced if the following scenario occurs: If the item is a BOM with inventory control that does not use price control, this means that the price in this field should be calculated from the unit prices of the BOM parts. If the unit price of one of these BOM parts is calculated from cost and the BOM part is not assigned to the warehouse on the current line (by means of a warehouse assignment line in the table part of the window Item Information Card), the unit price of that BOM part is set to zero, which affects the price in this field. To set the price, Maconomy uses the delivery date on the credit order line to determine which price list is valid at the time of delivery. A balancing, if any, will be placed on a rounding line, if this exists. See the description of the field “Rounding Off, Item No.” in the window System information in the chapter Set Up for further information on rounding lines. If the item is an itemized BOM with price control, the unit price is first calculated in the same way as for standard items. The price is then distributed to the BOM parts in the percentages given in the BOM information card in the Inventory module, after which the price for the highest level is recalculated as the sum of the prices of the BOM parts. If the item is an un-itemized BOM without price control, the unit price is the sum of the BOM parts. The highest level with price control determines the BOM price. The individual BOM part prices are calculated by multiplying the unit price by the quantity of the item in the BOM, which is given in the BOM information card, multiplied by the BOM header pricing unit and divided by the BOM part’s pricing unit. This allocation and summation is repeated if you change the price here. The BOM part lines can be viewed in the window Order Lines in which you can change the price of the BOM part lines at the lowest level of the BOM. See also the description of the BOM Information Card for a more detailed description of BOM pricing. All descriptions regarding BOMs assume that you have Maconomy Bill of Materials. If the line is a text line, leave the field blank.
Discount %	This shows a discount % if the customer is entitled to a discount from the Discount Tables window in the Inventory module or from a customer or item discount agreement. You can change the suggested discount %, but you cannot change both the percent and the discount amount in the “Discount” field, since these two are related. The discount % is calculated from the discount amount. If you change the value — In this field, Maconomy verifies that you have user access to doing so. Access to changing price information, and thus to change the discount %, is given to users in the window Actions in the Set-Up module. If the item is a BOM which is not being shown on the credit order, the discount % is calculated as described above for standard items, and you can change it here. If the item is a BOM which is to be shown in full, the discount % is the total discount on all the BOM parts in proportion to the total price of the BOM. The calculation is based on the item on the highest level with price control. A BOM part contributes to the total discount if it has price control and if it is not an item in a BOM with price control. This functionality applies to any number of levels in the BOM. If you change the discount % here, the new value is copied to all the BOM lines, after which the discount amount is recalculated as described for the “Discount” field. You can see the BOM part lines in the window Order Lines, where you can change the discount % on items on the lowest BOM level. If the line is a text line, leave the field blank.
Discount	This shows a discount if the customer is entitled to a discount from the Discount Tables window in the Inventory module or from a customer or item discount agreement. You can change the suggested discount, but you cannot change both the discount amount and the percent in the “Discount %” field, since these two are related. The discount % is calculated from the discount amount. If you change the value — In this field, Maconomy verifies that you have user access to doing so. Access to changing price information, and thus to change the discount, is given to users in the window Actions in the Set-Up module. If you have Maconomy Bill of Materials and if the item is a BOM which is not being shown in full on the credit order, the discount is calculated in the same way as for standard items and you can change it afterwards. If the item is a BOM which is to be shown in full, you cannot change the discount here. The discount is the total discount on all the BOM parts in the BOM. The calculation is based on the item on the highest level with price control. A BOM part contributes to the total discount if it has price control and if it is not an item in a BOM with price control. This functionality applies to any number of levels in the BOM. If you change the discount, the discount % is recalculated from the calculated unit price and is copied to all the BOM lines. The discount amount is then recalculated for every BOM part and is summed up in this field. You can see the BOM part lines in the window Order Lines, where you can change the discount on items on the lowest BOM level. If the line is a text line, leave the field blank.
Extended price	This is the extended price for the line. It is calculated by multiplying the item quantity by the unit price, dividing this sum by the pricing unit and deducting any discount. This extended price is transferred to the “Price” field in the Credit Order Sum island in the card part of the window. It cannot be changed here.
Discount Desc.	This is the discount description printed on all external order documents. If the description of the discount (be it item discount, customer discount or a discount from a discount table) granted on the line has been translated into the language specified in the card part of the credit order, the translation in question is shown here. If no such translation exists, Maconomy suggests the discount description specified for the discount in question in the window Item Discount Agreements, Customer Discount Agreement or Discount Tables, depending on the type of discount granted. However, you can change the text here. Translations are created in the window Language Texts in the Set-Up module. If the line is a text line, leave this field blank.
Stock Location No.	In this field, you can specify the location in the selected warehouse at which the items on the current line are to be received. When you create a line, Maconomy checks if a standard storage location has been specified in the table part of the item’s information card on a line pertaining to the warehouse specified on the current order line. If a standard storage location has been specified and if this location is also marked as a receipt location in the window Warehouse Information Card, the item’s standard storage location is suggested In this field, but the value can be changed manually. If no standard storage location has been specified for the item or if the item has a standard storage location for the warehouse but it is not a receipt location, Maconomy suggests a blank value in this field. If the item is a BOM without inventory control, Maconomy uses the same method to derive a location for the automatically created lines representing items on the highest level with inventory control in the window Order Lines. When this field is blank, the stock location number specified in the card part of the window will apply to the line.
Pricing Unit	This is quantity of units included in the item’s unit price. The value is retrieved from the Item Information Card and cannot be changed here.
Note No.	In this field, you can specify the number of a note to be assigned to the current line for further specification. Notes are created and edited in the window Notes in the Set-Up module.
Note Description	This field shows a description of the note specified in the field “Note No.” above.
External Desc.	This is the item description printed on all external order documents. If a translation exists for the current item in the language specified in the card part of the credit order, the translation in question is shown here. If no such translation exists, the item text from the field “Item Description, Language 1” is suggested instead. You can change the text here. Translations are created in the window Language Texts in the Set-Up module. If the line is a text line, you cannot enter a text here.
Internal Desc.	This is the internal item text from the Item Information Card. You can change this text. The text is printed on the returns list and is suitable for messages to warehouse employees. You can, for example, enter the date you expect the items to be returned. The text is not printed on external order documents. If the line is a text line, you cannot enter a text here.
Extra Text 1-10	In these fields, you can enter supplementary text for a further description of the current item. In the first three fields, Maconomy suggests the value from the corresponding fields in the item information card. You can change the suggested texts and enter additional information in the remaining seven fields.
Popup 1-5	In these fields, you can enter further information about the current item. Maconomy suggests the value from the corresponding fields in the item information card, but you can change the value for the current credit order line. The pop-up options are created in the window Popup Fields in the Set-Up module.
Orig. Quantity	In this field, you can specify how many units of the current item were originally registered for crediting. When creating a line, Maconomy will copy the value in the field “Credited” to this field, but you can change the value later.
Price List	This is the price list according to which the item line is priced. Maconomy suggests the price list from the card part of the window, unless the customer is tied to another price list by a discount agreement which is then suggested instead. The value cannot be changed manually. If you have Maconomy Bill of Materials, and the item is a BOM without price control, the field will be blank. The extended price is then calculated from the sum of the BOM parts, which are priced according to the price list in the card part.
Price Step	This is the price step in the price list according to which the item is priced. Maconomy suggests the value justified by the amount of items credited. But if the customer is tied to a fixed price step, this price step is applied instead. You cannot change the value of this field manually. If you have Maconomy Bill of Materials, and the item is a BOM without price control, the value will be “0.” The extended price is calculated from the sum of the prices of the BOM parts.
Keep Price	In this field, you can specify whether the unit price and discount percentage on the current line should be recalculated when changing the quantity. If you mark the field, a change in quantity will not cause the current unit price or discount percentage to be recalculated, even if the new quantity results in, for example, a different price step. However, you can change the unit price and discount percentage manually. Maconomy suggests the value from the corresponding field in the card part, but you can change it for the individual order lines.
Price at Step 1	This is the price of one pricing unit, if the credit order is assigned to a price list and if the item price is included in the price list. If not, the value here will correspond to the unit price. The value cannot be changed here.
Quantity Disc.	This is the discount amount. It is defined as the difference between the price at price step 1 and the actual unit price, multiplied by the item quantity. The value cannot be changed here. If you have Maconomy Bill of Materials, and the item is a BOM without price control, the value will be “0.”
Bill of Materials	This field shows whether the item is a standard item or a BOM. If the field is marked, the item is a BOM. The individual parts of the BOM can be changed in the window Order Lines if the BOM is being shown in full. The BOM information card shows whether the BOM parts are to be shown on the credit order.
Location	In this field, you can enter a value for the dimension Location. If you do not manually enter a value, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivation in the G/L module. However, any manually entered value will be overwritten if Maconomy can derive a value for which overwriting has been selected. If no value can be derived, Maconomy transfers the value from the field “Location” in the card part of the window. See the section on dimension derivation in the chapter “Introduction to the G/L module” as well as the description of the window Dimension Derivation for further information about dimension derivation. If the line is a text line, leave the field blank.
Entity	The functionality of this field is similar to that of the field “Location” above.
Project	The functionality of this field is similar to that of the field “Location” above.
Purpose	The functionality of this field is similar to that of the field “Location” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.
Length	Here you can enter the length of the item. If you also enter a width below, Maconomy will calculate “Quantity” by multiplying length by width. If you complete the “Quantity” field, the length and width are reset. You can use this facility for entering column measurements for newspaper and magazine advertisements, for example. When the credit order is credited, the length and width are transferred to the credit memo line, except in the case of part deliveries.
Width	Here you can enter the width of the item. If you also enter a length above, Maconomy will calculate “Quantity” by multiplying length by width. If you complete the “Quantity” field, the length and width are reset. You can use this facility for entering column measurements for newspaper and magazine advertisements, for example. When the credit order is credited, the length and width are transferred to the credit memo line, except in the case of part deliveries.
Activity No.	In this field, you can enter an amount activity if the current line relates to an activity. If the corresponding field in the card part of the window contains a value, it will automatically be suggested in this field. However, the activity number suggested from the card part will be overwritten if an activity number is derived from the item specified on the line. An activity number is derived from the item if the item is assigned to an activity in the window Item Information Card and a job has been specified in the card part of the order.
Task	In this field, you can enter the name of a task, if the credit order is linked to a job. If the corresponding field in the card part of the window contains a value, the value entered in this field will be suggested in this field when you create a line.
Order Date	Here you can see which date the order was created.
Vendor	This field shows the vendor number from the item information card if a vendor has been stated for the item.
Vendor Name	This field shows the name of the selected vendor.
Campaign No.	In this field, you can enter the number of a campaign if the current credit order line is connected to a certain campaign in the Contact Management module. If you enter a campaign number in the card part, Maconomy transfers the number to this field when creating lines. The campaign number can be used for, for example, statistical purposes.