This section includes the fields and descriptions for the Show Job Credit Memo tab.
Billing Address Island
| Field | Description |
|---|
| Bill to Customer
|
This is the number of the customer who received the credit memo.
The other lines in this field show the customer’s name and address. They are retrieved from the window Jobs.
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| Attn.
|
This is the customer’s attention person to whom payment information is directed. It is retrieved from the window Jobs.
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| Country
|
This is the customer’s country code. It is retrieved from the window Jobs.
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Price Island
| Field | Description |
|---|
| Invoice Currency
|
This is the job currency. It is specified in the window Job Information.
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| Billing Price Total
|
This is the sum of the billing prices shown in the table part of the job credit memo.
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| Invoice Discount %
|
This is the percentage used to calculate the invoice discount. It is retrieved from the Job Information card.
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| Invoice Discount
|
This is the invoice discount deducted from the invoice. It is retrieved from the Job Information card, where it was entered as a percentage.
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| Tax
|
This is the tax Maconomy calculated for the invoice. It is added to the invoice automatically.
If multiple tax codes are enabled, the “Tax” field will be replaced by the following fields: “Tax, Total,” “Tax 1,” “Tax 2,” and, if enabled, “Tax 3.” The “Tax, Total” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.”
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| Net on Account
|
This field shows how much of the job price was credited on account and deducted from the final job invoice. If you are looking at an invoice on account, this field will show “0.00.”
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| Tax on Account
|
This field shows how much tax has been added to any credit memos on account for the job. It is deducted from the final job credit memo. If you are looking at a credit memo on account, this field will show “0.00.”
If multiple tax codes are enabled, the “Tax on Account” field will be replaced by the following fields: “Tax, Total,” “Tax 1,” “Tax 2,” and, if enabled, “Tax 3.” The “Tax, Total” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.”
|
| Total Credited
|
This is the amount (in the job’s currency) which is due from the bill-to customer. It is the total billing price, less any invoices on account and including tax.
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| Std. Currency
|
This is the bill-to customer’s currency. It is retrieved from the Customer Information Card in the Accounts Receivable module.
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| Total in Standard
|
This is the amount from the “Total Credited” field converted into the bill-to customer’s currency.
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Ship to Address Island
| Field | Description |
|---|
| Customer
|
This is the number of the customer for whom the job was done. The other lines will show the ship-to customer’s name and address. It is retrieved from the window Jobs.
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| Attn.
|
This is the ship-to customer’s attention person to whom shipping information is directed. It is retrieved from the window Jobs.
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| Country
|
This is the customer’s country code. It is retrieved from the window Jobs.
|
Detailed Specification Island
| Field | Description |
|---|
| Show
|
Select this field to show the lines from the detailed section below the summary section.
|
| Contains Detailed Specification
|
This field indicates whether the invoice contains lines in the Detailed specification section.
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Credit Memo Island
| Field | Description |
|---|
| Credit Memo No.
|
This is the number of the job credit memo. If you cannot remember the number of a job, you can use the search functions in the Find menu. The invoice number series is defined in the window System Numbers in the Set-Up module.
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| Printed
|
This field is marked if the credit memo has been printed. If you want to reprint it, remove the mark and use the “Print…” function in the File menu. When it is reprinted, this field is marked again.
The new printout is only a copy of the original credit memo, and has no effect on accounts.
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| Re. Invoice No.
|
This is the number of the job invoice from which the credit memo was created. If it shows “0,” the credit memo was created manually.
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| Job No.
|
This is the number of the credit memo. If it is a blanket credit memo, this field shows the lowest job number of the jobs included in the job invoice.
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| Credit Memo Name
|
This is the name of the credit memo.
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| Credit Memo Date
|
This is the date the credit memo was issued.
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| Department
|
This is the department associated with the job.
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| Settling Company
|
This field shows the number and name of the settling company that applies to the current job.
For further information about the influence of a settling company and how such a company is selected, please see the section “Multiple Companies” in the chapter “Introduction to the G/L Module.” Intercompany entries are described in the window Intercompany Accounts in the G/L module.
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| Reference
|
This is the reference entered in the “Ref.” field in the window Jobs.
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| Tax No.
|
This is the credit memo’s tax number. It is retrieved from the window Job Information.
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| Draft Created
|
This field shows the name of the user who created the draft invoice (that is, who approved the invoice selection) and the date on which the invoice was drafted.
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| Credit Memo Approved
|
This field shows the name of the user who approved the job for crediting and the date on which the job was approved for crediting.
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| Credit Memo Printed
|
This field shows the name of the user who last printed out the job credit memo currently shown in the window and the last date when the job credit memo was printed. The name and date are not altered during reprinting.
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| Invoice Supplement Name
|
Enter the invoice supplement name to use in the credit memo.
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