This section includes the fields and descriptions for the Debtor Provisions by Invoice tab.
Selection Criteria Island
| Field | Description |
|---|
| Show Lines
|
When you mark this field, the table part shows the invoices that match the selection criteria specified in this island. By default, the field is not marked. Please note that you cannot carry out any actions in this window unless this field is marked.
|
| Include invoices with provisions only
|
When you mark this field, the table part only shows invoices that match the selection criteria specified in this island and for which provisions have been made previously.
|
| Customer No.
|
In these fields, you can specify a range of customer numbers. The table part will only display invoices for customers with numbers within the specified range.
|
| Job No.
|
In these fields, you can specify a range of job numbers. The table part will only display invoices for jobs with numbers within the specified range.
|
| Due Date
|
In these fields, you can specify a range of dates. The table part will only display invoices which are due for payment within the specified range of dates.
|
| Currency
|
In this field, you can specify a currency. The table part will only display invoices issued in the specified currency.
|
| Company No.
|
In these fields, you can specify a range of company numbers. The table part will only show invoices for jobs with a responsible company within the specified range.
|
| Interest Reminder Block
|
Here you can specify if you want to see the entries blocked for interest and reminder calculation, for a specific reason (for example, invoices sent to debt collection).
|
Provision Island
| Field | Description |
|---|
| Provision Date
|
In this field you must enter a provision date. When you select the action “Approve Provision” in the Action menu, the debtor provisions and the customer accounts will be calculated as per the date in this field. The date in this field will also be used as posting date in the subsequent debtor provision journal. The Provision Date must be in the G/L posting period for the default transaction type of the Debtor Provisions journal.
|
| New Adjusted %
|
In this field, you can enter a percentage value. The percentage applies to the invoice amount - that is, if you specify, for example, 90%, if means that you expect to collect 90% of the invoice, and you want to create a provision for 10% of the invoice amount. When you select the function “Transfer Percentage” in the Action menu, the value in this field will be transferred to the field “Adjusted %, New” in the table part for all shown invoices, and the new amount value of each invoice is calculated. The percentage or the amount can subsequently be edited for each invoice. For more information, please see the description of the field “Adjusted %, New” in the table part.
|
| Entry Description
|
In this field, you must enter an entry description. This text is used as posting description on the G/L entries created when the debtor provisions are approved and the journal is subsequently posted.
|
Selection Criteria, Dimensions Island
| Field | Description |
|---|
| Location
|
In these fields, you can specify a range of locations. The table part will only show invoices for jobs with a location within the specified range.
|
| Entity
|
The functionality of this field is similar to that of the field “Location.”
|
| Project
|
The functionality of this field is similar to that of the field “Location.”
|
| Purpose
|
The functionality of this field is similar to that of the field “Location.”
|
| Spec. 1-3
|
The functionality of these fields is similar to that of the field “Location.”
|
| Local Spec.1-3
|
The functionality of these fields is similar to that of the field “Location.”
|
Triviality Limit
| Field | Description |
|---|
| Amount
|
In this field, you can enter a triviality limit to apply to each adjustment entry made on the invoices. Any amount adjustment made which is less than this triviality limit will not result in the creation of a debtor provision journal upon approval of the provision. The triviality limit thus allows you to leave out amount adjustments which are considered too small when making debtor provisions.
Note that the triviality limit specified in this field is applied to each adjustment entry, that is, to the invoices displayed on the lines in the table part of the window. The default value of this field is 0.
You can also use this field as an additional search criterion to omit small invoices from the table part. If you, for example, enter 1,000 in this field, invoices for less than 1,000 will not be shown in the table part.
|
| Currency
|
In this field, you can choose the currency to apply to the triviality limit specified in the above field in this island. The default value in this field is the enterprise currency of the system.
|
