Job Budget Lines Sub-Tab

This section includes the fields and descriptions for the Job Budget Lines sub-tab.

Field	Description
Description	In this field, you enter a text, which is attached to the activity on quotes and order confirmations.
External Description	In this field, you enter a text, which can be multiline.
Line Type	In this pop-up field, you select the type of the current job budget line. Selecting a value is mandatory.
Task	In this field, you can specify the task to which the job budget line is to be assigned.
Empl. Cat. No.	In this field, you can assign a certain employee category to the job budget. If no specific employee has been specified for this line, Maconomy will instead use the cost, intercompany or billing price for the specified employee category for price calculations, if the field “Hourly Rate” in the window System Information in the Set-Up module has been set to “By Employee” or “Employee Priority.”
Quantity	In this field, you enter the budgeted quantity for the line.
Quantity, Days	The functionality of this field is similar to that of the field “Quantity” above. However, this field only applies to time activities, and you enter the budgeted quantity as a number of days instead of a number of hours. If you enter a number of days, it is automatically converted into a number of hours which is inserted in the field “Quantity.” The number of hours is calculated by multiplying the number of days by the value in the field “Hours per Man Day” in the card part of the window Jobs.
Act. No.	In this field, you enter the number of the activity for which you wish to make a budget estimate. If both this field and the field “Task” are blank, the line is a text line. If this field shows “*,” the line is a summary line which creates a subtotal when the budget is printed using the “Standard” layout.
Cost, Base	In this field, you enter the budgeted cost in the base currency for one unit of the activity on the budget line. For a further descrip­tion of how Maconomy calculates these prices, please refer to “Appendix A: Price Calculation in the Job Cost module.”
Cost Per Day, Base	This field only applies to time activities. The field shows the value in the field “Cost, Base” converted into a cost per day. The value is calculated by multiplying the value in the field “Cost, Base” by the value specified in the field “Hours per Man Day” for the current job in the window Jobs.
Billing Price, Curr.	In this field, you enter the budgeted billing price in the job’s currency of one unit of the activity on the budget line. If the activity is non-invoiceable, you cannot enter a price here, and the value must be “0.00.
Billing Price Per Day, Currency	This field only applies to time activities. The field shows the value in the field “Billing Price, Currency” converted into a billing price per day. The value is calculated by multiplying the value in the field “Billing Price, Currency” by the value specified in the field “Hours per Man Day” for the current job in the window Jobs.
Markup %	In this field, you enter the budgeted gross margin % for the activity on the budget line.
Line Specific Billing Price	If the current job is set up for price control from budgets (see “Price control from budgets”), this field indicates if the billing price differs from the price originally derived from the employee category on the current line. If the line is not marked, the price is the original price.
Total Cost, Base	This field shows the total estimated cost in base currency for the budget line. The total cost is found by multiplying the number in the “Quantity” field by the cost per piece in the “Cost” field.
Total Billing Price, Currency	This field shows the budget lines total budgeted billing price in the job currency. The total billing price is calculated by multiplying the number in the “Quantity” field by the billing price per piece in the “Billing Price, Currency” field.
Purchase Currency	In this field, you can select a currency. Depending on whether you have entered the cost in base currency or in another currency, the value is calculated in the “Cost, Base” field or the “Cost, Purchase Currency” field by means of this currency. If another currency is subsequently selected, the value in the “Cost, Purchase Currency” field is then recalculated. For a further description of how Maconomy calculates these prices, please refer to “Appendix A: Price Calculation in the Job Cost Module.” If the job budget is structured hierarchically, selecting a purchase currency on a group header line makes it possible to see the total purchase amount for the subordinate lines in a specific currency.
Cost, Purchase Currency	In this field, you can enter or see the cost in the currency selected in the field “Purchase Currency.” If you enter a value here, the value in the field “Cost, Base” will be calculated.
Total Cost, Purchase Currency	In this field, you can see the total budgeted cost in the current job’s currency. The total cost price is calculated by multiplying the figure in the field “Quantity” by the cost per unit in the field “Cost, Purchase Currency.”
Billing Price, Purchase Currency	If you want to enter the billing price in another currency than the job’s currency, you can use this field.
Billing Price Per Day, Purchase Currency	If you want to enter the billing price in another currency than the job’s currency, you can use this field. Maconomy uses the currency specified in the field “Purchase Currency” for converting the amount to the job currency, using the current exchange rate table for purchase at the time of entry. If you change the currency later, Maconomy will recalculate the contents of this field. See also the description of the field “Billing Price, Currency.” For a further description of how Maconomy calculates these prices, please refer to “Appendix A: Price Calculation in the Job Cost Module.”
Total Billing Price, Purchase Currency	This field displays the total sales price in purchase currency, that is, the field “Billing Price, Purchase Currency” multiplied by the number in the field “Quantity.”
Cost Type	This field shows the cost type selected for the current activity in the window Activities: “Turnover” or “Outlays.”
Inc. in Fixed Price	In this field, you can mark whether or not the entry applying to the line should be included in the fixed price of a job. The set-up of the job in question determines whether or not this field is automatically marked when a line is created. The field can be marked/unmarked manually.
Planned Starting Date	In this field, you can enter the date you plan to begin the activity. Maconomy uses the prices valid per this date when deciding which version of the price list assigned to the job, if any, should be used for price calculation on job budget lines. If you do not specify a date in this field, Maconomy uses today’s date for the calculation of prices.
Planned Duration	In this field, you can enter a planned duration of the activity. This duration will always be the number of days from the planned starting date to the planned ending date.
Planned Ending Date	In this field, you can enter the date you plan to end the activity. The date specified will be of importance in the window Detailed Planning in the Resource Planning module as the date specified in this field will be copied to planning lines created on the basis of the budget in question.
Deliv. Remarks	In this field, you can enter delivery remarks to be used in connection with the delivery of the items.
Billing Price, Base	This field shows the amount from the field “Billing Price, Currency” on the current budget line converted into the base currency.
Billing Price Per Day, Base	This field only applies to time activities. The field shows the value in the field “Billing Price, Base” converted into a billing price per day.
Billing Price Total, Base	This field shows the amount from the field “Billing Price Total, Currency” on the current budget line converted into the base currency.
Standard Billing Price, Base	This field shows the standard billing price per unit in the base currency of the company.
Total Standard Billing Price, Base	This field shows the total standard billing price of the current budget entry in the currency of the job.
Vendor	In this field, you can enter the number of a vendor, if the activity on the budget line is an amount activity. Maconomy verifies that the vendor exists in the Accounts Payable module.
Vendor Name	This is the first line of the name of the vendor whose number is entered in the “Vendor” field. You cannot change the name here.
Your Reference	In this field, you enter the reference person used on purchase orders that are created from the current budget line. It is only possible to enter a reference person if the field “Cust. No.” is completed.
Create Sales Order	If you mark this field, Maconomy will create sales order lines for items and text lines assigned to the budget line in the window Job Budget Item Lines when you select “Transfer to Sales Order.”
Selected	If you mark this field, Maconomy will create a requisition or purchase order line for the budget line when you select “Create Requisitions” or “Create Purchase Orders,” respectively, in the Action menu.
Currency, Purchase Creation	In this field, you can select the currency which should be transferred to requisitions and purchase orders created on the basis of the budget line. If you specify a blank value, the currency specified on the vendor’s information card is used.
Number of Purchase Orders	This field shows how many purchase orders have been made on the basis of this budget line.
Number of Requisitions	This field shows how many requisitions have been made on the basis of this budget line.
Last Purchase Order No.	This field shows the number of the last purchase order created on the basis of the current line.
Purchase Order Total	This field shows the sum of the purchase order lines created on the basis of the budget line.
Exec. Company No.	This field shows the name of the company carrying out the specified activity. The field cannot be changed.
Exec. Company Name	This field shows the name of the executing company.
Location	This field shows the value of the location dimension specified on the current job budget.
Entity	This field shows the value of the entity dimension specified on the current job budget.
Project	This field shows the value of the project dimension specified on the current job budget.
Purpose	This field shows the value of the purpose dimension specified on the current job budget.
Spec. 1-3	This field shows the value of the spec. 1-3 dimension specified on the current job budget.
Local Spec. 1-3	This field shows the value of the local spec. 1–3 dimension specified on the current job budget.
Net Cost, Base	This field shows the budgeted net cost of the job in the job’s base currency.
Net Cost Per Day, Base	This field only applies to time activities. The field shows the net cost per day budgeted for the current job budget line. The value is based on the value in the field “Net Cost, Base” above and the number of hours per man day specified for the job in the field “Hours per Man Day” in the window “Jobs.”
Tax Code	This field shows a G/L tax receivable code if the activity on the line is an amount activity.
Activity Name	This field displays the text defined for the current activity.
Task Description	This field shows the text defined for the current task, if a description has been entered in the field “Task.”
Empl. Cat. Name	This field shows the name of the employee category specified in the field “Empl. Cat. No.” above.
Employee Name	This field shows the name of the employee entered in the field “Empl.” above.
Job Budget Text	In the window Job Budget Texts, it is possible to assign text lines to a job budget line. This field, which cannot be changed, displays whether such text lines are assigned to the current line.
Standard Billing Price, Currency	This field shows the standard billing price per unit in the currency of the job.
Standard Billing Price Per Day, Currency	This field only applies to time activities. The field shows the value in the field “Standard Billing Price, Currency” converted into a standard billing price per day.
Total Standard Billing Price, Currency	This field shows the total standard billing price of the current budget entry in the currency of the job
Remarks 1-10	In these fields, you can assign remarks to the current job budget line. The remarks are for information only and can be used in reports.
Quantity Planned	This field shows how many hours have so far been planned for the job budget line in question in the window Detailed Planning in the Resource Planning module.
Changed in Revision No.	This field shows the number of the job budget revision in which the current line was last changed.