Actions

This section shows the Actions available in the Budget Journal workspace.

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Field	Description
Create Difference Entries	When you select this action, Maconomy creates difference entries for the specified budget journal lines. If you want to adjust the amount on an already approved budget journal line, you enter the new desired budget amount in a new budget journal for the relevant account number and select the “Create Difference Entries” action. Maconomy then adjusts the current budget journal line to display the difference between the amount entered and the budget amount that you wanted to adjust. This means that if you had approved a budget line of, for example, GBP 1000 on account X, and you wish to adjust that amount to GBP 1500, you enter a new budget journal line for account X specifying the new desired amount of GBP 1500 on the line. When you then select the “Create Difference Entries” action, Maconomy adjusts the amount on the budget line to GBP 500 as this amount is the difference between the original and the new amount. Having created one or more difference entries in a budget journal, you must set off the relevant entries in order to balance the journal. After approving the journal, the budget figures on the adjusted account now correspond to the amount specified in the new journal. According to the above example, the new amount for account X will thus be GBP 1500. The adjustments can be inspected in the window Budget Inspection. Note: The “Create Difference Entries” action can only be used once for each journal. Having used this action, you cannot assign allocation keys to the lines of the budget journal.
Approve	When you select this action, budget entries are created from the journal lines entered. One entry is created per line. Furthermore, intercompany postings are made if the company number in the Budget Journal tab and the Budget Journal Lines sub-tab are not identical. In these intercompany balances the amounts on the entries created in the intercompany company (the company is specified on the budget line) are converted into the base currency of the intercompany company. You can inspect budget entries in the Show Budget Entries and Budget Specification workspaces. If you have specified a budget group in the budget journal, budget journals will be created for the remaining budget models in the budget group. These budget journals can be approved manually, whereupon they too are created as budget entries. If the box “Approve Automatically” is checked, the new budget journals will however be approved at the same time as the budget model indicated in the budget journal, and cannot be approved manually. The budget journal can only be approved if the journal lines balance, that is, when the “Control 1-12” and “Control Total” fields equal zero.
Cancel Journal	When you select this action, the budget journal is canceled.

Field

Description

Create Difference Entries

When you select this action, Maconomy creates difference entries for the specified budget journal lines. If you want to adjust the amount on an already approved budget journal line, you enter the new desired budget amount in a new budget journal for the relevant account number and select the “Create Difference Entries” action. Maconomy then adjusts the current budget journal line to display the difference between the amount entered and the budget amount that you wanted to adjust. This means that if you had approved a budget line of, for example, GBP 1000 on account X, and you wish to adjust that amount to GBP 1500, you enter a new budget journal line for account X specifying the new desired amount of GBP 1500 on the line. When you then select the “Create Difference Entries” action, Maconomy adjusts the amount on the budget line to GBP 500 as this amount is the difference between the original and the new amount.

Having created one or more difference entries in a budget journal, you must set off the relevant entries in order to balance the journal. After approving the journal, the budget figures on the adjusted account now correspond to the amount specified in the new journal. According to the above example, the new amount for account X will thus be GBP 1500. The adjustments can be inspected in the window Budget Inspection.

Note: The “Create Difference Entries” action can only be used once for each journal. Having used this action, you cannot assign allocation keys to the lines of the budget journal.

Approve

When you select this action, budget entries are created from the journal lines entered. One entry is created per line. Furthermore, intercompany postings are made if the company number in the Budget Journal tab and the Budget Journal Lines sub-tab are not identical. In these intercompany balances the amounts on the entries created in the intercompany company (the company is specified on the budget line) are converted into the base currency of the intercompany company. You can inspect budget entries in the Show Budget Entries and Budget Specification workspaces.

If you have specified a budget group in the budget journal, budget journals will be created for the remaining budget models in the budget group. These budget journals can be approved manually, whereupon they too are created as budget entries. If the box “Approve Automatically” is checked, the new budget journals will however be approved at the same time as the budget model indicated in the budget journal, and cannot be approved manually.

The budget journal can only be approved if the journal lines balance, that is, when the “Control 1-12” and “Control Total” fields equal zero.

Cancel Journal

When you select this action, the budget journal is canceled.

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