This section includes the fields and descriptions for the Budget Reallocation tab.
Selection Criteria Island
| Field | Description |
|---|
| Show Entries
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If this field is marked, the Budget Entries sub-tab shows the budget entries matching the selection criteria or, if the field “Reallocated” is marked the budget entries created as a result of the completed reallocation.
Note: The entries do not have to be shown to be reallocated. When the “Reallocate” action is selected, Maconomy reallocates all budget entries matching the selection criteria, regardless of whether this field has been marked.
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| Budget Model
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In these fields, you can specify a range of budget model names. The reallocation will only affect budget entries belonging to budget models within the specified range. If you leave the fields blank, the budget model name is ignored in the selection of budget entries to be reallocated or shown in the Budget Entries sub-tab.
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| Budget Type
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In this field, you can select at budget type. The reallocation will only affect budget entries of the selected type. If you leave the field blank, the budget type is ignored in the selection of budget entries to be reallocated or shown in the Budget Entries sub-tab.
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| Budget Group
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In this field, you can select a range of budget groups. The reallocation will only affect budget entries belonging to budget models that are assigned to a budget group within the specified range. If you leave the field blank, the budget group is ignored in the selection of budget entries to be reallocated or shown in the Budget Entries sub-tab.
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| Fiscal Year
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The functionality of these fields is similar to that of the field “Budget Model.”
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| Company No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Account No.
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The functionality of these fields is similar to that of the field “Budget Model.”
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| Customer No.
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The functionality of these fields is similar to that of the field “Budget Model.”
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| Vendor No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Job No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Activity No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Task Name
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Employee No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Item No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Asset No.
|
The functionality of these fields is similar to that of the field “Budget Model.”
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Selection Criteria, Dimensions Island
| Field | Description |
|---|
| Location
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Entity
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Project
|
The functionality of these fields is similar to that of the field “Budget Model.”
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| Purpose
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The functionality of these fields is similar to that of the field “Budget Model.”
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| Spec. 1-3
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The functionality of these fields is similar to that of the field “Budget Model.”
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| Local Spec.1-3
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The functionality of these fields is similar to that of the field “Budget Model.”
|
Journal Island
| Field | Description |
|---|
| Journal No.
|
This field displays the number of the budget reallocation journal. New journals are automatically given the next available number from the “Budget Journal” number series of the company specified in the field “Company No.” in this island. If no company number is specified there, the number series of the company assigned to the current user is used. If no company is assigned to the user, the number series of the standard company specified in the System Information workspace is used.
The number series is created in the System Numbers workspace in the Set-Up module.
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| Reallocated
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This field shows whether the current reallocation journal has been reallocated, that is, whether the action “Reallocate” has been selected for the current journal. Once a journal has been reallocated, it is not possible to change any information in it.
The field also determines what is shown in the Budget Entries sub-tab. If the field is not marked, the Budget Entries sub-tab shows the budget entries that match the selection criteria specified in the Selection Criteria island. If the field is marked, the Budget Entries sub-tab shows the budget entries created as a result of the reallocation.
Note: However, note that in both cases, lines are only shown in the Budget Entries sub-tab if the field “Show Lines” is marked.
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| Company No.
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In this field, you can specify the number of the company whose number series should be used for assigning a journal number when creating a journal. If you specify a number, the journal number will be taken from the “Budget Journal” number series of the company in question. If you do not specify a number, the journal number is taken from the number series of the company assigned to the current user or, if no company is assigned to the user, the standard company specified in the System Information workspace.
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Reallocate To Island
| Field | Description |
|---|
| Create Summary Posting
|
In this field, you can specify whether the reallocation should result in one entry per original entry or one sum entry per allocation combination resulting from the reallocation.
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| Company No.
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In this field, you can specify a company number. The entries matching the selection criteria will be reallocated to this value. If you leave the field blank, the reallocated entries will keep their current company numbers.
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| Account No.
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The functionality of this field is similar to that of the field “Company No.”
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| Customer No.
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The functionality of these fields is similar to that of the field “Company No.”
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| Vendor No.
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The functionality of these fields is similar to that of the field “Company No.”
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| Job No.
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The functionality of these fields is similar to that of the field “Company No.”
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| Activity No.
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The functionality of these fields is similar to that of the field “Company No.”
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| Task Name
|
The functionality of these fields is similar to that of the field “Company No.”
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| Employee No.
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The functionality of these fields is similar to that of the field “Company No.”
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| Item No.
|
The functionality of these fields is similar to that of the field “Company No.”
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| Asset No.
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The functionality of these fields is similar to that of the field “Company No.”
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Reallocate To, Dimensions Island
| Field | Description |
|---|
| Location
|
The functionality of these fields is similar to that of the field “Company No.”
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| Entity
|
The functionality of these fields is similar to that of the field “Company No.”
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| Project
|
The functionality of these fields is similar to that of the field “Company No.”
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| Purpose
|
The functionality of these fields is similar to that of the field “Company No.”
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| Spec. 1-3
|
The functionality of these fields is similar to that of the field “Company No.”
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| Local Spec.1-3
|
The functionality of these fields is similar to that of the field “Company No.”
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