Print A/P Balance List Tab

Selection Criteria Island

Field	Description
Vendor No.	In these fields, you enter a range of vendor numbers. The printout will only include balances for vendors within this range.
Settling Company No.	In these fields, you can specify a range of company numbers. The balances will only be based on vendor entries with settling companies within the specified range. Please note that Maconomy prints one line for each combination of company and vendor.
Company of Origin No.	In these fields, you can specify a range of company of origin numbers. The balances will only be based on vendor entries with companies of origin within the specified range.
Dimension Comb. No.	In these fields, you can enter a range of dimension combination numbers. The printout will only include dimension combinations with numbers that are within the specified range.
Date	In this field, you enter the date of the balance you wish to see. Maconomy calculates the balance for this date, totaling the balances per control account. These can be balanced with the General Ledger, provided you have not deleted entries between the given date and today’s date. The balances show the original base currency amount and, if applicable, the foreign currency amount, as well as a base currency amount based on the rate of exchange on the printout date. You cannot give a date forward in time. You must enter a value.
Vendor Group	In this field, you select a vendor group. The printout will only include vendors in this group.
Country	In this field, you select a country. The printout will only include vendors from this state/country.
Department	In this field, you select a department. The printout will only include vendors in this department.
Control Account	The control account is a reference to two G/L accounts - a Vendor control account and an account for non-balanced entries. All vendor entries are posted to the General Ledger, to the control account referred to here. Accounts payable is thus a specification of A/P control accounts in the General Ledger. You can use the control accounts to group your vendors in the General Ledger—for example, in foreign and domestic vendors. The account for non-balanced entries is used to manage your accounts when item deliveries and invoices are not received at the same time. When you approve item deliveries to the warehouse, the inventory value account is debited and the non-balanced entries account is credited. When the vendor invoices are registered at a later date, the items are credited to the Vendor control account and debited to the account for non-balanced entries. You thus avoid any accounting problems, when items are delivered in one posting period and the corresponding vendor invoice is received in another. References to control accounts are specified by means of dimension combinations in the window Popup fields in the Set-Up module.
Language	In this field, you designate the language of the vendor. The language is used for printouts and statistics. Language codes are maintained in the window Popup Fields window in the Set-Up module.
Currency	In this field, you select a currency. The statistics will only include vendors with this currency as standard currency.
Statistics 1-4	In these fields, you can specify a range of statistics codes in each of the four statistics categories. The statistics will only include vendors with statistics codes within the given range.

Selection Criteria, Dimensions Island

Field	Description
Location	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.
Entity	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.
Project	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.
Purpose	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Dimension Comb. No.” above.

Currency Island

Field	Description
Reporting Currency	In this field, you can specify in which currency the balance list amounts should be displayed. The balance list amounts will be converted into and displayed in this currency. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question. When converting amounts into the selected currency, Maconomy uses the exchange rates for purchases valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table for purchases selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.
Exchange Rate Date	In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the exchange rate table for purchases selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”

Field

Description

Reporting Currency

In this field, you can specify in which currency the balance list amounts should be displayed. The balance list amounts will be converted into and displayed in this currency. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question.

When converting amounts into the selected currency, Maconomy uses the exchange rates for purchases valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table for purchases selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.

Exchange Rate Date

In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the exchange rate table for purchases selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”

Print Control Island

Field	Description
Layout	In this field, you can select which layout to use for the printout. If no additional layouts for the current printout have been added in the window Print Layout in the Set-Up module, “Standard” and “Detailed” are the only options. The “Detailed” layout shows every entry per vendor that was open at the date selected. Unless you have added layouts with the Maconomy Layout Designer, the only option is “Standard.”
Incl. Zero Balance Vendors	If you check this box, you include vendors with a zero balance. If the box is not checked, the printout will include vendors with either a debit or credit balance. A credit balance is shown as a positive amount, a debit balance as a negative amount.

Field

Description

Layout

In this field, you can select which layout to use for the printout. If no additional layouts for the current printout have been added in the window Print Layout in the Set-Up module, “Standard” and “Detailed” are the only options. The “Detailed” layout shows every entry per vendor that was open at the date selected.

Unless you have added layouts with the Maconomy Layout Designer, the only option is “Standard.”

Incl. Zero Balance Vendors

If you check this box, you include vendors with a zero balance. If the box is not checked, the printout will include vendors with either a debit or credit balance. A credit balance is shown as a positive amount, a debit balance as a negative amount.

Extra Fields Island

Field	Description
Popup 1-5	In each of these fields, you can specify a vendor pop-up value. The printout will only include vendors for which the values in the fields “Popup 1-5” in the window Vendor Information Card correspond to the values specified here. However, if you leave a given pop-up field blank, vendors with any value in the field in question are included.

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