| Field | Description |
|---|
| Invoice No.
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This field shows which invoice is being collected. The field shows the customer’s invoice number, derived from the invoice which was created in the window Invoices or in the window Sales Orders in the Sales Orders module. This field cannot be changed.
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| Trans. Type
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This field shows the transaction type of the customer entry.
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| Due Date
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This field shows the entry’s due date. The due date is calculated from the invoice date and the customer’s terms of payment. The date determines whether the entry is selected for collection when you select the action “Create Collection Selection.” The entry is selected if the date is before or on the cut-off date specified in the card part of the window. The value derives from the invoice in the window Invoices in the Sales Orders module and cannot be changed here.
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| Debit, Currency
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This field shows the amounts of the individual debit entries. The amount is displayed in the customer’s currency. Debit entries are derived from the entry of invoices in either an invoice journal or in a general journal.
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| Credit, Currency
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This field shows the amounts of the individual credit entries.
The amount is displayed in the customer’s currency. Credit amounts are derived from the entry of credit memos in either an invoice journal or in a general journal.
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| Remainder, Currency
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This field shows how great a portion of the original entry amount to be collected or reconciled.
If you enter a discount on the line, Maconomy will automatically adjust the amount in this field with the discount amount. The field is updated automatically by Maconomy and cannot be changed.
If you use the action “Create Collection Selection,” the amount in this field will be collected, that is, the balance amount is transferred to the field “Collection.”
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| Collection, Currency
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In this field, you can indicate how great a portion of the entry you want to collect. Amounts are only selected for collection if electronic collection is used. If collection selections are created automatically, Maconomy will always select the full balance amount for collection.
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| Being Collected, Currency
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In this field, Maconomy shows how great a portion of the entry is being collected. The amount is displayed in the customer’s currency. An entry is considered as being collected from the moment it is included in a collection file created in the window Collection Files, until it is approved as having been collected in the window Customer Payment Reporting.
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| Cust. Payment Mode
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In this field, you select how the invoice is to be collected. The customer payment mode contains a reference to a G/L account against which the customer payment should be offset, or in other words to which G/L account the customer payment should be made. The account reference is made by means of a dimension combination in the window External Accounts.
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| Global Location No.
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If the customer has requested that you use a specific global location number on collections, you can specify the location number in question here. Maconomy suggests the global location number from the invoice on which the current collection line is based, but you can change it here.
For further information about the concept of global location numbers, see the introduction to the window Company Locations in the G/L module.
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| Original Due Date
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This field shows the original due date.
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| Electronic Collection
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If this field is filled, the entry is collected electronically.
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| Entry Description
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This field shows the entry description of the invoice. The description derives from the entry of invoices and cannot be changed.
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| Original Amount
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This field shows the invoice’s original amount in currency. The value derives from the entry of invoices and cannot be changed.
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| Original Currency
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This field shows the currency in which the invoice was entered. The value derives from the entry of invoices and cannot be changed.
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| Date Posted
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This field shows the date upon which the entry was posted. The date cannot be changed.
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| Entry Date
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This field shows the entry date entered in the window Invoices when registering the entry. You can change the date in this window. The information is used when creating a collection file in the window Collection Files.
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| Payer Identification
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This field show the customer’s payer ID as entered in the corresponding field in the window Payment Information in the A/R module. You can change the value in this window. The Payer ID is used when creating a collection file in the window Collection Files so that the customer can identify which customer entry a given collection concerns.
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