This section shows the actions available in the Approve Time Sheet Lines workspace.
Top Tab
| Field | Description |
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| Carry Out Approval
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When you select this action, all status indications in the field “New Approval Status” are put into effect. If any time sheet lines are thus fully approved or released — that is, the time sheet from which the time sheet line originates was already approved or released by all the relevant persons, if this is required by the approval principle selected for the job in the window Jobs the lines in question are transferred to a time sheet journal which can then be posted. If the system parameter “Automatic posting of time sheets” is marked, the journal is posted automatically. If this system parameter is not marked, the journal must be posted in the window Posting in the G/L module. Please see the description of the field “New Approval Status” for more information about the effect of the different status indications.
The field “Approval Status” is updated with the value of the field “New Approval Status.”
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| Mark All for Approval
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When you select this action, all time sheet lines in the sub-tab are marked for approval. This means that the value in the field “New Approval Status” is set to the value “Approved” on all lines.
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| Mark All for Rejection
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When you select this action, all time sheet lines in the sub-tab are marked for rejection. This means that the value in the field “New Approval Status” is set to the value “Rejected” on all lines.
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| Mark Rejected for Approval
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When you select this action, all time sheet lines in the sub-tab that were previously marked for rejection are marked for approval. This means that the value in the field “New Approval Status” is set to the value “Approved” on all lines on which the field “Approval Status” was previously “Rejected.”
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| Mark All for Release
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When you select this action, all time sheet lines in the sub-tab are marked for release. This means that the value in the field “New Approval Status” is set to the value “Released” on all lines.
You can only select this action if the field “Transf. Non-Appr. Time Sheets” in the window System Information in the Set-Up module has been marked.
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| Transfer Comment to Rejected
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When you select this action, the comment entered in the field “Standard Comment” in the main tab is transferred to the field “Comment” on all lines with an approval status of “Rejected” in the field “New Approval Status.” If a comment is already entered on the line, it is overwritten by the standard comment if the field “Overwrite” in the island Comment has been marked. Otherwise, the existing comment in the field is retained.
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| Transfer Comment to Approved
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When you select this action, the comment entered in the field “Standard Comment” in the main tab is transferred to the field “Comment” on all lines with an approval status of “Approved” in the field “New Approval Status.” If a comment is already entered on the line, it is overwritten by the standard comment if the field “Overwrite” in the island Comment has been marked. Otherwise, the existing comment in the field is retained.
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| Transfer Comment to Released
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When you select this action, the comment entered in the field “Standard Comment” in the main tab is transferred to the field “Comment” on all lines with an approval status of “Released” in the field “New Approval Status.” If a comment is already entered on the line, it is overwritten by the standard comment if the field “Overwrite” in the island Comment has been marked. Otherwise, the existing comment in the field is retained.
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