This section includes the fields and descriptions for the Financial Job Card tab.
Job Island
| Field | Description |
|---|
| Job
|
This is the number and name of the job for which information is shown. This value cannot be changed manually, but you can retrieve other jobs using the search functions in the Find menu.
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| Job Group
|
This is the job group to which the job is assigned.
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| Closed
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If this field is marked, the job has been closed. To remove the mark, select the action “Reopen Job” in the window Jobs. To close a job, select the action “Close Job” in the window Jobs.
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Revenue Recognition Island
This island is structured as a grid showing opening, closing, and changed amounts for a number of figures. Only those job entries and invoices on account which fulfill the criteria specified in the islands Show Entries and Selection Criteria form the basis of the amounts displayed in this island.
| Field | Description |
|---|
| Opening
|
This column shows the opening amounts that are currently registered. The values are divided into the four rows “Revenue Recognized,” “Hereof Revenue Adjusted,” “Billing Price, Inv.,” and “Work In Progress.” Opening amounts include all actions carried out on a job before the first date of the date range specified in the island Show Entries in card part of the window.
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| Change
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This column shows the changes made to the amounts in the rows “Revenue Recognized,” “Hereof Revenue Adjusted,” “Billing Price, Inv.,” and “Work In Progress” within the period specified in the island Show Entries in the card part of the window.
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| Closing
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This column shows the closing amounts that are currently registered. The values are divided into the four rows “Revenue Recognized,” “Hereof Revenue Adjusted,” “Billing Price, Inv.,” and “Work In Progress.” Closing amounts include all actions carried out on a job within the selected date range specified in the island Show Entries in card part of the window.
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| Revenue Recognized
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This row shows the opening, changed, and closing amounts that have been revenue-recognized on the job before and within the relevant period.
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| Hereof Revenue Adj.
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This row shows the opening, changed, and closing amounts that have been revenue-adjusted on the job before and within the relevant period. If the job is capitalized at billing price, this is calculated as the revenue-recognized amount, less billing price registered, less invoiced up/down. If the job is capitalized at cost price, this is 0.
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| Cost, Inv.
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This row shows the opening, changed, and closing billing prices that have been invoiced on the job before and within the relevant period. The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Billing Price, Inv.
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This row shows the opening, changed, and closing billing prices that have been invoiced on the job before and within the relevant period.
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| Work In Progress
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This row shows the opening, changed, and closing amounts for work in progress that have been registered on the job before and within the relevant period. If the job is capitalized at billing price, this is calculated as the revenue-recognized amount, less invoiced, less transferred from, plus transferred to. If the job is capitalized at cost price, WIP is the open cost price.
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Billing Price Deviation Island
As the structure of this island is similar to that described for the island Revenue Recognition, you should see the introduction to that island for further information about the structure, as well as the opening, closing, and changed amounts displayed.
The fields in this island show any differences between the registered billing price, the standard billing price, and the invoiced billing price. Based on these figures, you can analyze the performance of, for instance, a department, by comparing the standard billing price (the performance target) with the invoiced billing price (the sum actually invoiced to the clients). For more information, please see “Appendix A: Price Calculation in the Job Cost Module.”
| Field | Description |
|---|
| Standard Billing Price
|
This row shows the sum of the standard billing prices registered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
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| Standard Up/Down
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This row shows the sum of the difference between the registered billing prices and the standard billing prices registered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period. The fields thus show the amounts by which the job exceeds or falls behind the performance target, compared with what was actually registered on the job.
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| Billing Price, Reg.
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This row shows the sum of the billing prices registered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
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| Billing Price, Up/Down
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This row shows the sum of the difference between the invoiced (plus open, not yet invoiced) billing prices and the registered billing prices entered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period. The fields thus show if the job has been written up or down when invoiced.
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| Billing Price, Inv.
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This row shows the sum of the billing prices invoiced (plus open, not yet invoiced) on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
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| Total Up/Down
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This row shows the sum of the differences between the invoiced billing prices and the standard billing prices registered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period. The fields thus show the amounts by which the job exceeds or falls behind the performance target, compared with what was actually invoiced.
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On Account Island
As the structure of this island is similar to that described for the island Revenue Recognition, you should see the introduction of that island for further information about the structure, as well as the opening, closing, and changed amounts displayed.
| Field | Description |
|---|
| On Account, Net
|
This row shows the opening, changed, and closing on account amounts registered on the job before and within the relevant period. The fields thus show how much of the total job price has been invoiced or credited on account within the relevant period.
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| Tax On Account, Net
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This row shows the opening, changed, and closing on account tax amounts registered on the job before and within the relevant period. The fields thus show the amount of sales tax included in any invoices on account or credit memos on account.
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Selection Criteria Island
| Field | Description |
|---|
| Show Lines
|
When you mark this field, the lines matching the criteria specified in this island are shown in the table part of this window. When the lines are displayed, the amounts on the relevant entries are summed and hence shown in the relevant islands in the card part of the window.
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| Origin
|
In this field, you can select the origin of the job entries you wish to see in the table part. Maconomy will retrieve job entries posted using journals of the selected type.
The origin of a job entry is the name of the journal type from which they derive, for example, “Job Revenue Recognition.”
If you leave the field blank, the origin will not have any influence on the selection criteria. Please note that not all of the listed journal types are relevant in the Job Cost module. Hence, if you select, for example, “Asset” in this field, no job entries will be shown in the table part.
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| Entry Type
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In this field, you can select the entry type of the job entries you wish to see in the table part. Maconomy will retrieve job entries of the selected type.
When a job entry is posted, Maconomy marks it as a certain type. A job entry can, for example, have the type “Registration” (for a normal time sheet entry) or “Reallocation” (for a reallocated job entry). For more information, please see the description of the field “Entry Type” in the table part of this window.
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| Show Accrual Entries
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In this field, you can specify whether the table part should show accrual entries.
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| Activity Type
|
In this field, you can select the activity type of the job entries you wish to see in the table part. Maconomy will only retrieve job entries of the selected activity type.
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| Cost Type
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In this field, you can select the cost type of the job entries you wish to see in the table part. Maconomy will only retrieve job entries of the selected cost type.
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| Employee No.
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In these fields, you can enter a range of employee numbers to specify which job entries you wish to see in the table part. Maconomy will only retrieve job entries for employees with numbers within the specified range.
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| Exec. Company No.
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The functionality of these fields is similar to that of the field “Employee No.” above.
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| Activity No.
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The functionality of these fields is similar to that of the field “Employee No.” above.
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| Task
|
The functionality of these fields is similar to that of the field “Employee No.” above.
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| Overtime Spec.
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The functionality of this field is similar to that of the field “Activity Type” above.
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| Show
|
In this field, you can choose whether entries included in the fixed price of a given job should be displayed in the table part of the window and hence be included in the calculations displayed in the card part of the window. If you leave the field blank, both kinds of entries (entries included in the fixed price and entries not included in the fixed price) will be included in the table part and hence also in the calculations made in the card part of the window.
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Selection Criteria, Dimensions Island
| Field | Description |
|---|
| Location
|
The functionality of these fields is similar to that of the field “Employee No.” above.
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| Entity
|
The functionality of these fields is similar to that of the field “Employee No.” above.
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| Project
|
The functionality of these fields is similar to that of the field “Employee No.” above.
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| Purpose
|
The functionality of these fields is similar to that of the field “Employee No.” above.
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| Spec. 1-3
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The functionality of these fields is similar to that of the field “Employee No.” above.
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| Local Spec. 1-3
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The functionality of these fields is similar to that of the field “Employee No.” above.
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Show Entries Island
| Field | Description |
|---|
| Period
|
In these fields, you can enter a range of dates. The table part will show the job entries registered, invoiced, or revenue recognized within the specified period. The default values in these fields are the starting and ending date of the previous month.
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| Currency Type
|
In this field, you can choose the currency in which figures should be displayed. The options are “Job Currency,” “Base Currency,” and “Enterprise Currency.”
All prices in the card and table parts are displayed in the currency type selected here. However, if you select “Job Currency,” cost prices are shown in the base currency. This is because cost prices are only stored in base currency and enterprise currency.
The currency type selected in this field can be changed at any time.
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| Currency
|
This field shows the currency of the currency type selected in the field “Currency Type.”
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| Job Currency
|
This field shows the job’s currency. The currency is retrieved from the window Job Information.
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| Base Currency
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This field shows the currency used as base currency in the company to which the job is assigned. The company name is displayed in the island Company.
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Registration/Invoicing Island
As the structure of this island is similar to that described for the island Revenue Recognition, you should see the introduction to that island for further information about the structure, as well as the opening, closing, and changed amounts displayed.
| Field | Description |
|---|
| Cost, Reg.
|
This row shows the opening, changed, and closing cost prices registered on the job before and within the relevant period.
The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Billing Price, Reg.
|
This row shows the opening, changed, and closing billing prices registered on the job before and within the relevant period.
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| Cost, Open
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This row shows the opening, changed, and closing amounts for open cost registered on the job before and within the relevant period.
The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Billing Price, Open
|
This row shows the opening, changed, and closing amounts for open billing prices registered on the job before and within the relevant period.
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| Cost, Inv.
|
This row shows the opening, changed, and closing cost invoiced on the job before and within the relevant period.
The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Billing Price, Inv.
|
This row shows the opening, changed, and closing billing prices invoiced on the job before and within the relevant period.
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| Billing Price, Up/Down
|
This row shows the opening, changed, and closing amounts for billing prices which have been written up or down on the job before and within the relevant period. The fields thus show any differences between the billing price invoiced on the job and the billing price registered on the job.
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Transfer Island
As the structure of this island is similar to that described for the island Revenue Recognition, you should see the introduction of that island for further information about the structure, as well as the opening, closing, and changed amounts displayed.
| Field | Description |
|---|
| Cost, Transferred To
|
This row shows the sum of the cost transferred to the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Cost, Transferred From
|
This row shows the sum of the cost transferred from the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
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| Billing Price, Transferred To
|
This row shows the sum of the billing prices transferred to the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
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| Billing Price, Transferred From
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This row shows the sum of the billing prices transferred from the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period.
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Ship to Customer Island
| Field | Description |
|---|
| Customer
|
This field shows the number and first line of the name of the customer to whom the job pertains.
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Bill to Customer Island
| Field | Description |
|---|
| Bill to Customer
|
This field shows the number and first line of the name of the customer who is to be billed for the job.
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Company Island
| Field | Description |
|---|
| Company
|
This field shows the number and name of the company responsible for the current job.
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Settling Company Island
| Field | Description |
|---|
| Settling Company
|
This field shows the number and name of the settling company that applies to the current job.
For further information about the influence of a settling company and how such a company is selected, please see the section “Multiple Companies” in the chapter “Introduction to the G/L Module.” Intercompany entries are described in the window Intercompany Accounts in the G/L module.
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Description Island
| Field | Description |
|---|
| Internal
|
This field shows the job description entered for internal use in the window Jobs in the field “Internal.”
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| Ref.
|
This field shows a customer reference. This information is retrieved from the corresponding field in the window Jobs.
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