This section includes the fields and descriptions for the Select Reminder Criteria tab.
Selection Criteria Island
| Field | Description |
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| Customer No.
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In these fields, you can specify a range of customer numbers. The reminder selection created and printed will only apply to customers within this range.
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| Company No.
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In these fields, you can specify a range of company numbers. The reminder selection created and printed will only be based on customer entries with a settling company within the specified range.
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| Customer Group
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In this field, you can select a customer group. The reminder selection created and printed will only apply to customers in this group.
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| Interest Charge/Reminder Principle
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In this field, you can specify the name of an interest charge/reminder principle. The reminder selection created and printed will only apply to company-specific customers using the specified interest charge/reminder principle. An interest charge/reminder principle is specified on each company-specific customer’s payment information card.
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| Next Reminder Level
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In this field you can enter a reminder level range. The reminder selection and the reminder letter will include only the open entries which will have the reminder level in the new reminder level in this range. Example: if you specify range from 1 to 2, the reminder selection and reminder letter will include all open entries currently having reminder level 0 or 1. When this reminder selection will be approved, all selected open entries will have reminder level 1 or 2. Choosing 0 (default) disables any filters.
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Reminder Selection Island
| Field | Description |
|---|
| Assessment Date
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In this field, you specify an assessment date. This is the date on which the reminder calculation is based. This means that you can make a reminder selection on the 5th of the month effective on the 1st of the month. Maconomy automatically suggests today’s date. You must enter a date in this field.
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| Grace Period
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The reminder calculation will only include open entries which have been due for payment for longer than or for the grace period exactly. The grace period runs from the value date. You can specify any number of days here - allowing a loose or strict company policy on customer arrears. A grace period of one week means an entry has to be overdue for at least one week before you send a reminder.
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| Include Entries Blocked for Reminder Calculation
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If the field is marked, all entries blocked for reminder calculation will be included in the reminder selection.
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Print Control Island
| Field | Description |
|---|
| Layout
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In this field, you can select which layout to use for the printout. If no additional layouts for the current printout have been added in the window Print Layout in the Set-Up module, “Standard” is the only option.
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| Currency
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In this field, you can specify the currency in which the reminder selection should be displayed. The reminder selection will be converted into and displayed in this currency. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question.
When converting amounts into the selected currency, Maconomy uses the exchange rates valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.
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| Exchange Rate Date
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In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the enterprise exchange rate table selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”
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| Incl. All Past Due Entries
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Here you specify whether to include entries, which are due for payment, but not yet prompted. If the field is marked, the printout includes these entries.
There are three situations in which an entry can be overdue but not prompted:
- The company-specific customer is not included in the reminder calculation.
- The reminder is stopped manually after having been calculated. You can do this in the window Change Reminder Selection.
- The entry has not been overdue for longer than the grace period.
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