This section includes the fields and descriptions for the Order Status tab.
Sales Orders Island
| Field | Description |
|---|
| Order No.
|
This is the number of the sales order. If you cannot remember the number of a sales order, you can use the search functions in the Find menu. The number cannot be changed.
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| Customer
|
This is the number of the customer on the sales order. The number cannot be changed here.
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| Created on
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This is the date the sales order was created. The date cannot be changed manually.
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| Approved
|
If this field is marked, the sales order is approved. A sales order must be approved by selecting the action “Approve Sales Order” in the window Sales Orders before you can print any order documents regarding the sales order. It is, however, possible to print order confirmations for orders which are not yet approved.
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Order Confirmation Island
| Field | Description |
|---|
| Printed
|
If this field is marked, an order confirmation has been printed for the sales order. To print an order confirmation, you can either select the action “Print Order Confirmation” in the Sales Orders window or use the Print Order Confirmation window, where they are printed in batches. To mark this field, you must print the order confirmation using one of these two actions.
To reprint an order confirmation, you must remove the mark here. You can then reprint it using one of the above two actions.
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| Date Printed
|
This is the date the order confirmation was last printed. The date cannot be changed manually.
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| Quantity
|
This field shows how many times the order confirmation has been printed. It does not include copies from in your computer’s standard print dialog. The value cannot be changed manually.
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Delivery Island
| Field | Description |
|---|
| Delivered
|
This field shows how many items have been delivered. The field shows “No,” “Partly” or “Yes” depending on whether none, some or all of the items on the sales order have been delivered.
In Maconomy, items are regarded as delivered when a packing slip is printed. The packing slip is created when a packing list is approved by selecting the actions “Approve Packing List” or “Print Packing Slip” in the window Packing Lists. If the system parameter “Approve Packing List in Two Steps” is marked, no packing slip is created when you approve a packing list. Furthermore, items are delivered when you print a packing slip directly from the window Sales Orders using the action “Print Packing Slip,” and when selecting the action “Release to Invoice.” Finally, packing slips can be created in the window Print Packing Slip. The content of the field can only be changed by delivering items in one of the ways specified.
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| Date of Last Shipment
|
This is the date of the latest delivery of the sales order. The date cannot be changed manually.
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| No. of Packing Slips
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This field shows how many packing slips have been printed, that is, how many deliveries have been made. The value cannot be changed manually.
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| No. of Copies
|
This field shows how many times the packing slip has been printed. Reprinted copies are included, but not copies from your computer’s standard print dialog. The value cannot be changed manually.
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Packing List Island
| Field | Description |
|---|
| Printed
|
If this field is marked, a packing list has been printed for the sales order. To print a packing list, you can either use the action “Print Packing List” in the Sales Orders window or use the Print Packing List window, where they are printed in batches. To mark this field, you must print the packing list using one of these two actions.
Note, you can only create one packing list per sales order at a time.
To reprint an order confirmation, you must remove the mark here. You can then reprint it using one of the two above actions.
The mark is automatically removed by Maconomy when an existing packing list is confirmed in the Packing Lists window. Maconomy deletes the packing list.
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| Ready for Delivery
|
This field is only significant if the system parameter “Approve Packing List in Two Steps” is marked. The field shows if the current sales order is ready for delivery, that is, the packing list for the current order is approved, but no packing slip has been created. The field determines whether the current order will be included in a printout of packing slips in the window Print Packing Slip, as such a printout will only include orders on which this field is marked. You can remove the mark manually, until a packing slip has been created for the order. This will, for example, be necessary if the packing report contained errors which need to be corrected, or if more order lines for the same packing slip are added after the packing list was approved.
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| Date Printed
|
This is the date the latest packing list was printed. The date cannot be changed manually.
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| Quantity
|
This field shows how many times you have printed a packing list for the sales order. It does not include copies selected in your computer’s standard print dialog. The value cannot be changed manually.
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Invoicing Island
| Field | Description |
|---|
| Invoiced
|
This shows whether any part of the sales order has been invoiced. The field shows “No,” “Partly” or “Yes” depending on whether none, some or all of the items on the sales order have been invoiced.
There are several ways to generate an invoice in Maconomy: You can select the action “Print Invoice” in the Sales Orders, Packing or Invoicing On Account windows. Or you can invoice in batches in the Invoicing window. The value in the field is changed by one of the above methods.
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| Date of Last Invoice
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This is the date an invoice was last created for the sales order. The date cannot be changed manually.
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| No. Invoices
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This field shows how many invoices have been made for the sales order. The value cannot be changed manually.
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| No. of Copies
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This field shows how many times invoices have been printed. Reprinted copies are included, but not copies from your computer’s standard print dialog. The value cannot be changed manually.
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