This section includes the fields and descriptions for the Show Credit Memo tab.
Billing Address Island
| Field | Description |
|---|
| Bill to Customer
|
This is the number of the customer to whom the credit memo was sent.
The other lines in this field show the bill-to customer’s name and address. The text is retrieved from the credit memo in the window Credit Memos or from the credit order in the window Credit Orders.
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| Attn.
|
This is the bill-to customer’s attention person the person to whom payment information is directed. The name is retrieved from the credit memo in the window Credit Memos or from the credit order in the window Credit Orders.
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| Ctry
|
This is the customer’s country code. It is retrieved from the relevant credit memo in the window Credit Memos or credit order in the window Credit Orders.
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Settling Company Island
| Field | Description |
|---|
| Settling Company
|
This field shows the number of the settling company that applies to the currently displayed credit memo.
For further information about the influence of a settling company and how such a company is determined, please see the section Multiple Companies in the chapter “Introduction to the G/L Module.”
This field also shows the name of the specified company
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Price Island
| Field | Description |
|---|
| Currency
|
This is the currency of the credit memo. The currency is retrieved from the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Exchange Rate Date
|
This field shows the exchange rate date for the calculation of prices on the credit memo. If no exchange rate date was specified on the credit order on which the credit memo is based, or if the credit memo was created in the window Credit Memos, this field is blank.
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| Sales
|
This is the sum of the prices in the item lines of the credit memo. All line and quantity discounts have been deducted.
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| Invoice Discount %
|
This is the percentage rate used to calculate the invoice discount on the credit memo. The percentage rate is retrieved from the credit memo in the window Credit Memos or on the credit order in the window Credit Orders.
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| Invoice Discount
|
This is the calculated invoice discount amount deducted from the credit memo. The discount is retrieved from the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Tax on Sales
|
This is the tax calculated by Maconomy. The amount is automatically added to the credit memo.
If multiple tax codes are enabled, the “Tax on Sales” field will be replaced by the following fields: “Total Tax on Sales,” “Tax on Sales 1,” “Tax on Sales 2” and, if enabled, “Tax on Sales 3.” The “Total Tax on Sales” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.”
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| Tax on Charges
|
This is the tax calculated by Maconomy from the charges in the above field. The amount is automatically added to the credit memo.
If multiple tax codes are enabled, the “Tax on Charges” field will be replaced by the following fields: “Total Tax on Charges,” “Tax on Charges 1,” “Tax on Charges 2” and, if enabled, “Tax on Charges 3.” The “Total Tax on Charges” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.”
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| Balance Due
|
This is the total amount due to the bill-to customer. The amount is calculated as the sales amount less any invoice discount, plus charges and tax.
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| Std. Currency
|
This is the bill-to customer’s standard currency. The currency is retrieved from the Customer Information Card.
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| Total in Standard
|
This is the “Total Amount Due” converted into the standard currency of the bill-to customer.
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Extra Fields Island
| Field | Description |
|---|
| Popup 1-5
|
These fields show the pop-up values selected in the corresponding fields in the credit memo or credit order which is the basis of the current credit memo.
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Remarks Island
Here you can enter comments about the credit memo. Your comments can only be edited and seen in this window.
Ship to Address Island
| Field | Description |
|---|
| Customer
|
This is the number of the customer who returned the items in credit memo in the window Credit Memos or the credit order in the window Credit Orders.
The other lines in this field will show the ship-to customer’s name and address. The text is retrieved from the credit memo in the window Credit Memos or from the credit order in the window Credit Orders, which generated the credit memo shown.
|
| Attn.
|
This is the ship-to customer’s attention person the person to whom shipping information is directed. The name is retrieved from the credit memo in the window Credit Memos or from the credit order in the window Credit Orders.
|
| Ctry
|
This is the customer’s country code. It is retrieved from the relevant credit memo in the window Credit Memos or credit order in the window Credit Orders.
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Company Island
| Field | Description |
|---|
| Company
|
This field shows the number of the company responsible for the current invoice. The number is transferred from the island Company on the invoice or the sales order on which the invoice is based.
This field also shows the name of the specified company.
|
Credit Memo Island
| Field | Description |
|---|
| Credit Memo No.
|
This is the number of the credit memo. If you cannot remember the number of a credit memo, you can use the search functions in the Find menu. You determine how credit memo numbers are allocated in the Numbers window in the Set-Up module.
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| Printed
|
This field shows whether the credit memo has been printed or not. If you wish to reprint it, select “Print...” in the File menu. If you remove the mark here first, the credit memo will be treated as if it has not been printed. Alternatively, you can mark that you wish to reprint credit memos, which means that the credit memo in the window will be included although the mark is not removed.
When you reprint the invoice, Maconomy does not invoice the amount again. The printout is merely registered as a copy of the original invoice.
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| Re. Invoice No.
|
This is the invoice number the credit order was created from and on which the credit memo is based. If the field shows “0,” the credit order was created from scratch in the window Credit Orders.
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| Order No.
|
This is the number of the credit order in the window Credit Orders, which generated the credit memo.
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| Invoice Date
|
This is the date of the credit memo.
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| Due Date
|
This is the due date assigned to the credit memo. The due date is calculated from the credit memo date and the customer’s payment terms.
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| Printed by
|
Here, the name of the employee, who printed the credit memo, is shown. The value does not change at reprinting.
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| Printing Date
|
Here, the date of credit memo printing is shown. The value does not change at reprinting.
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Dimensions Island
| Field | Description |
|---|
| Company No.
|
This field shows the number of the company responsible for the current credit memo. The number is transferred from the island Company on the credit memo or the credit order on which the credit memo is based.
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| Location
|
This is the location specified in the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Entity
|
The functionality of this field is similar to the functionality of the field “Location” above.
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| Project
|
The functionality of this field is similar to the functionality of the field “Location” above.
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| Purpose
|
The functionality of this field is similar to the functionality of the field “Location” above.
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| Spec. 1-3
|
The functionality of these fields is similar to the functionality of the field “Location” above.
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| Local Spec. 1-3
|
The functionality of these fields is similar to the functionality of the field “Location” above.
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Customer Information Island
| Field | Description |
|---|
| Department
|
This is the department assigned to the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Warehouse
|
This is the warehouse to which the credited items were returned. The information is retrieved from the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Reference
|
This field shows the note entered in the “Reference” field in the credit memo in the window Credit Memos or the credit order in the window Credit Orders.
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| Tax No.
|
This is the customer’s tax number. It is retrieved from the relevant credit memo in the window Credit Memos or credit order in the window Credit Orders.
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