Purchase Receipt Lines Sub-Tab

This section includes the fields and descriptions for the Purchase Receipt Lines sub-tab.

Field	Description
Item No.	If the current line pertains to an item, this field shows the number of the item in question. The value cannot be changed here.
Deliv. Item No.	If the current line pertains to an item, this field shows the vendor’s item number from the purchase order. The number probably also appears on the vendor’s delivery note and invoice for which you are entering the receipt. Maconomy suggests the value from the corresponding field on the purchase order, but the value can be changed here.
Account No.	This field shows the number of the account specified on the current line, if the current line pertains to an account. The value cannot be changed here.
Job No.	This field shows the number of the job specified on the current line, if the current line pertains to the purchase of services in connection with a job. The value cannot be changed here.
Activity No.	This field shows the number of the activity specified on the current line, if the current line pertains to the purchase of services in connection with a job. The value cannot be changed here.
Ordered	This is the quantity ordered on the current line. The value cannot be changed here.
Balance	This field shows how many units ordered have not yet been delivered. Maconomy updates the balance when you select the action “Approve Receipt” after entering receipt. When you close the purchase order (with the action “Close Purchase Order” in the Purchase Orders window), Maconomy clears any balance occurring here, and, in the case of lines containing item numbers, resets the value in the “Purchase” field in the Item Information Card and Item Information windows in the Inventory module. This only applies to orders which have been approved.
Currently Received	Here you can specify how many units you have received from the vendor. If you receive all, or almost all, of the items in a purchase order, you can use the action “Receive All.” Maconomy then inserts the value from the “Balance” field in this field on all lines. You can then adjust the values, if not all the units were delivered.
Unit	In this field, you can enter the unit in which the current item or service is purchased. Maconomy suggests the value from the corresponding field on the purchase order, but you can change the value here.
Stock Location No.	In this field, you can specify a stock location in the selected warehouse. For lines containing an item number, this location is the one at which the items in question are received. If you leave this field blank, the location number specified in the card part of the window will apply to the line. If the line does not pertain to an item, the field is for information only.
Description	If the current line pertains to an item, you can enter a description of the item in question in this field. Maconomy suggests the value from the corresponding field on the purchase order, but you can change the value here. If the line does not pertain to an item, you can specify a text for information only.
Deliv. Item Text	If the current line pertains to an item, you can enter the vendor’s item text for the item in question in this field. The text probably also appears on the delivery note and invoice for which you are entering the receipt. Maconomy suggests the value from the corresponding field on the purchase order, but you can change the value here. If the line does not pertain to an item, you can specify a text for information only.
Remarks	In this field, you can enter a note related to the current line. Maconomy suggests the value from the corresponding field on the associated purchase order, but you can change the note here.
Internal Desc.	In this field, you can enter an internal description related to the current line. Maconomy suggests the value from the corresponding field on the purchase order, but you can change the value here.
Note No.	In this field, you can specify the number of a note used for further specification of the current order. For further information, see the description of the corresponding field in the window Purchase Orders.
Note Description	This field shows a description of the note specified in the field “Note No.” above.
Popup 1-5	In these fields, you can enter various information about the current line. Maconomy suggests the values entered in the corresponding fields on the assigned purchase order, but you can change the values here.
Deliv. Date	This field shows the preferred delivery date specified for the current line in the window Purchase Orders. The date cannot be changed here. Maconomy automatically inserts the date from the field “Date Received.”
Pricing Unit	For lines pertaining to an item, this field shows how many units of the item are included in the unit price. The value is determined in the Item Information Card and cannot be changed here. On lines that do not pertain to an item, the value is always 1 and the field has not functionality.
Unit Price	This is the unit price specified in the purchase order. The price cannot be changed here.
Price	This field shows the extended price calculated by multiplying the quantity ordered by the unit price and dividing this sum by the pricing unit. The extended price is included in the “Sum” field in the Price island in the card part of the window. The value cannot be changed manually.
Duty Code	This field only applies to lines on which an item number has been specified. In this field, you can enter a code for the duty to be calculated if the vendor’s country is different from the company’s country. The duty code is transferred from the Item Information Card at the creation of a purchase order line and cannot be changed in this field.
Company No.	This field shows the number of the company to which the current line pertains. The value is specified in the window Purchase Orders and cannot be changed here.
Location	The functionality of this field is similar to the functionality of the field “Company No.” above.
Entity	The functionality of this field is similar to the functionality of the field “Company No.” above.
Project	The functionality of this field is similar to the functionality of the field “Company No.” above.
Purpose	The functionality of this field is similar to the functionality of the field “Company No.” above.
Spec. 1-3	The functionality of these fields is similar to the functionality of the field “Company No.” above.
Local Spec. 1-3	The functionality of these fields is similar to the functionality of the field “Company No.” above.
Task	This field shows the number of the task specified on the current line, if the current line pertains to the purchase of services in connection with a job. The value cannot be changed here.