This section includes the fields and descriptions for the Show Vendor Reconciliation tab.
Vendor Island
| Field | Description |
|---|
| Vendor No.
|
This is the vendor number that identifies the vendor. The field also shows the vendor’s name and address, which have been retrieved from the Vendor Information Card.
|
| Currency
|
This field displays the currency that the current vendor uses as standard currency.
|
Company Island
| Field | Description |
|---|
| Company
|
This field displays the number and name of the company specified in the current vendor entry.
|
| Base Currency
|
This field displays the currency used as base currency in the company specified in the field “Company” above. See the field “Base Currency” in the Company Information window in the G/L module for a detailed description of the concepts of company base currency and enterprise currency.
|
Dimensions Island
| Field | Description |
|---|
| Location
|
See the description of the field “Company” and the description of the Locations window in the G/L module.
|
| Entity
|
See the description of the field “Company” and the description of the Locations window in the G/L module.
|
| Project
|
See the description of the field “Company” and the description of the Locations window in the G/L module.
|
| Spec. 1-3
|
See the description of the field “Company” and the description of the Locations window in the G/L module.
|
| Local Spec. 1-3
|
See the description of the field “Company” and the description of the Locations window in the G/L module.
|
Payment Island
| Field | Description |
|---|
| Payment Mode
|
This field shows how the entry will be or has been paid.
|
| Check Book
|
This field shows the check book used in connection with payment of the current vendor entry.
|
| Check No.
|
This field shows the number of the check used for payment of the current vendor entry.
|
| Payment No.
|
This field shows the number of the payment. This number is used as a reference to the Show Automatic Payment, Show Payment Remittance, and Show Payment Reconciliation windows in the Banking module. The number is used for tracing payment information on a vendor entry.
|
| Payment Group No.
|
This field shows the number of the payment group used by some banks for grouping electronic payments.
|
| Payment Line No.
|
This field shows the number of the payment line that refers to the specific payment order.
|
| Giro
|
This field shows the giro number entered on the vendor invoice. The information is for reference.
|
| Bank Acct. No.
|
This field shows the bank account number entered on the vendor invoice. The information is for reference.
|
| Reg. No.
|
This field shows the registration number entered on the vendor invoice. The information is for reference.
|
| Credit Card No.
|
This field shows the credit card number entered on the vendor invoice. The information is for reference.
|
| CPC No.
|
This field shows the CPC number entered on the vendor invoice. The information is for reference.
|
Payment Selection Island
| Field | Description |
|---|
| Payment, Currency
|
This field shows how much has been suggested for payment in the Change Payment Selection by Vendor window.
|
| Discount, Currency
|
This field shows any cash discount registered to the vendor invoice in the Change Payment Selection by Vendor window.
|
| Being Paid, Currency
|
This field shows how much has been selected for automatic payment in the Payment Files window in the Banking module.
|
Pay to Vendor Island
| Field | Description |
|---|
| Vendor No.
|
The vendor number is the sole and absolute identification of a vendor. This field also shows the vendor’s name and address. The information is retrieved from the Vendor Information Card.
|
Entry Information Island
| Field | Description |
|---|
| Entry Date
|
this is the date on which the entry was entered to the general ledger and accounts payable. The date identifies the posting period.
|
| Description
|
This is the entry text.
|
| Trans. No.
|
This is the entry’s transaction number.
|
| Trans. Type
|
This is the entry’s transaction type.
|
| Invoice Date
|
This is the date of the vendor invoice or credit memo.
|
| Invoice No.
|
This is the number of the vendor invoice or credit memo.
|
| Disclosable
|
This field shows whether the current vendor is disclosable.
|
| Open/Closed
|
This field shows whether the entry is “Open” or “Closed.”
A vendor invoice or credit memo is open until it has been paid or reconciled. A payment, discount, or exchange rate entry is always registered as closed.
A vendor’s balance is equal to the sum of the remainder of all open entries.
|
| Due Date
|
This is the date when the entry is due. The due date of payments is the date when the payment was entered to the general ledger and accounts payable.
|
| Pay when Paid
|
This field shows whether payment when paid applies to the invoice in question. For further information, see the description of the corresponding field in the Change Payment Selection by Vendor window.
|
| Ready For Payment
|
This field shows whether the current entry is ready for payment. For further information, see the description of the corresponding field in the Change Payment Selection by Vendor window.
|
| Date Posted
|
This is the date when the entry was posted to the accounts payable and general ledger.
|
| Time Posted
|
This is the time when the entry was posted to the accounts payable and general ledger.
|
| Cash Discount Date
|
This field displays a cash discount date, if any, assigned to the current vendor entry. The date displayed in this field is thus the latest date on which payment should take place if a cash discount is to be granted for the current vendor invoice.
|
| Journal No.
|
This is the number of the posting journal in which the entry was posted.
|
| Approved
|
This field shows whether the entry is approved for payment. It only applies to invoices and credit memos.
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| Responsible
|
This field shows who is responsible for approving the entry. It only applies to invoices and credit memos.
|
| Company of Origin
|
This field displays the company that initiated the vendor entry that is displayed.
|
Entry Island
| Field | Description |
|---|
| Debit, Currency
|
This field shows the payment, vendor credit memo, discount, or currency gains in the vendor’s standard currency.
|
| Credit, Currency
|
This field shows the vendor invoice or currency loss in the vendor’s standard currency.
|
| Debit, Base
|
This field shows the payment, vendor credit memo, discount, or currency gains in the base currency.
|
| Credit, Base
|
This field shows the vendor invoice or currency loss in the base currency.
|
| Remainder, Currency
|
This field shows any amount that has not been reconciled in the vendor’s standard currency.
|
| Remainder, Base
|
This field shows any amount that has not been reconciled in the base currency.
|
| Original Currency
|
This is the original currency of the entry, that is, the currency in which it was registered. When it is posted, it will be converted to the vendor’s standard currency.
|
| Amount, Original
|
This is the entry amount in the original currency.
|
