Job Invoice Allocation Single Dialogs Workspace

Use this workspace to match and allocate job entries against invoices on account.

This is similar to the process of creating a zero invoice, but with the difference that no invoice is created.

The Job Invoice Allocation tab displays information about a job and information that is relevant for job invoice allocation. The Job Invoice Selection Lines sub-tab provides detailed information about the job entries that are included in the fixed price.

Job invoice allocation is an internal process, primarily used to ensure that entries and invoices on account are closed properly. The process affects only job entries and invoices on account that are included in the fixed price, and is only available for jobs that have been set up for invoice allocation.

All of the amounts in the workspace are shown in the currency of the job.

VAT is not considered.

For main jobs that you set up with main job invoicing, this workspace includes entries from sub-jobs.

For a job that has been set up to use job invoice allocation to handle the fixed price (or retainer) part of the job, the actual allocation takes place in one of the following ways:

• You can set up jobs so that the job invoice allocation takes place as part of job closure. With this setup, you can close a fixed-price job when the fixed price equals the amount invoiced. If the revenue recognized differs from the fixed price, Maconomy generates a revenue adjustment for the difference. This revenue adjustment uses the standard task for revenue recognition set up on the job's task list.
• You can manually select the invoices on account and job entries for allocation, then submit and approve the job invoice allocation using the actions that are available in this workspace.
• You can run the allocation process for jobs in batch.