Maconomy Help

Asset Group Island

Field	Description
Name	Here you enter the name of the asset group. In all other windows in the Fixed Assets module, the Asset Group field will be a pop-up field which will contain the names created here.
Description	Here you enter a list or description of those assets the group covers.

Acquisitions Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which purchase and improvement entries are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

External Sales Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which asset sales figures are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Loss	Here you enter the dimension combination containing the G/L account to which losses from asset sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Gain	Here you enter the dimension combination containing the G/L account to which gains from asset sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Depreciation Information Island

The values in the fields in this island will be used as default values when you create a new asset that belongs to this asset group. This makes it easier and less error-prone to create new assets.

Field	Description
Depreciation Method	Select a default depreciation method to use when creating a new asset that belongs to this group.
Depreciation Period	Specify a default depreciation period to use when creating a new asset that belongs to this group.
Post Depreciation as Job Entry	Use this field to specify whether you want a job entry to be posted when depreciating an asset. This is the default setting for all assets in this asset group but can be changed for each asset.

Field

Description

Depreciation Method

Select a default depreciation method to use when creating a new asset that belongs to this group.

Depreciation Period

Specify a default depreciation period to use when creating a new asset that belongs to this group.

Post Depreciation as Job Entry

Use this field to specify whether you want a job entry to be posted when depreciating an asset.

This is the default setting for all assets in this asset group but can be changed for each asset.

Access Level Island

Field	Description
Access Level	In this field, you can specify the name and description of an access level. You only have access to the current asset group if you have been assigned to this level or a level above this in the User Access Levels window. This access control ensures that when working with, for instance, an asset, you can only enter an asset group to which you have access, and you can only see the asset groups to which you have access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to asset groups may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see “Introduction to the Access Control System” in the Set-Up module. If no access level is specified, all users have access to the current asset groups.

Field

Description

Access Level

In this field, you can specify the name and description of an access level. You only have access to the current asset group if you have been assigned to this level or a level above this in the User Access Levels window. This access control ensures that when working with, for instance, an asset, you can only enter an asset group to which you have access, and you can only see the asset groups to which you have access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to asset groups may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see “Introduction to the Access Control System” in the Set-Up module. If no access level is specified, all users have access to the current asset groups.

User Island

Field	Description
Created	This field shows the user name of the person who created the asset adjustment as well as the date in which it was created.
Approved by	This field shows the user name of the person who approved the asset adjustment as well as the date on which it was approved.

Depreciation Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which write-downs and depreciation entries are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Write-Ups Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which write-ups are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Internal Sales Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which asset sales figures for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Loss	Here you enter the dimension combination containing the G/L account to which losses from asset sales for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Gain	Here you enter the dimension combination containing the G/L account to which gains from asset sales for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Dimensions Island

The values in the fields in this island will be used as default values for Dimensions when you create a new asset that belongs to this asset group. This makes it easier and less error-prone to create new assets. See the Assets windows for more information about dimensions on an asset.

Asset Groups Tab