Absence Calendar Lines Sub-Tab

This section includes the fields and descriptions for the Absence Calendar Lines sub-tab.

Field	Description
First Day of Absence	In this field, you can enter the first day of the current absence period. If you enter an absence date which overlaps dates for which planning lines have been created in the window Detailed Planning, Maconomy will issue a warning, and the planned number of hours on the days in question will be deleted when the line becomes effective.
Duration	In this field, you can enter the duration of the current absence period. If you enter an absence period which overlaps dates for which planning lines have been created in the window Detailed Planning, Maconomy will issue a warning, and the planned number of hours on the days in question will be deleted when the line becomes effective.
Last Day of Absence	In this field, you can enter the last day of the current absence period. If the fields “First Day of Absence” and “Duration” have been filled in, Maconomy will automatically calculate the last day of absence on the basis of the values in those two fields. If you enter an absence period which overlaps dates for which planning lines have been created in the window Detailed Planning, Maconomy will issue a warning, and the planned number of hours on the days in question will be deleted when the line becomes effective.
Absence Type	In this field, you can select the reason for the absence, for example, vacation or illness. Absence types are created in the window Popup Fields in the Set-Up module.
First Day is Half Day	Select this field if the first day of an absence is a half day.
Last Day is Half Day	Select this field if the last day of an absence is a half day, or to indicate any single half day
Temporary	If you mark this field, the specified absence will be considered as tentatively planned and will therefore not affect the planning, even if absence approval is used, and the line is approved. If a planning line is created in the window Detailed Planning for the employee in question for a date covered by an absence line which is marked as temporary, Maconomy will issue a warning. However, if absence approval is used, a warning is only issued if the absence line in question is approved.
Remarks	In this field, you can enter a remark to the absence.
Substitute 1 – 5	These fields can be used to support the handling of substitute approvals. If you want a specific employee—in addition to the holder of approvalto be able to approve absence calendar lines created on the basis of the current approval setup, you can enter the number of the employee in these fields. This employee is then granted the possibility of approving the absence calendar line.
Submit	In this field, you can mark the current line for submission. When the action “Submit Absence” is selected, only lines on which this field is marked are submitted. For further information about the effects of submitting a line, see the description of that action.
Submitted	This field shows whether the current line has been submitted.
Submitted by	If the current line has been submitted, this field shows the name of the user who submitted the line.
Date Submitted	If the current line has been submitted, this field shows the date on which the submission took place.
Approve	In this field, you can mark the current line for approval. When the action “Approve Absence” is selected, only lines on which this field is marked are approved. For further information about the effects of approving a line, see the description of that action, as well as the introduction to this window.
Approved	This field shows whether the current line has been approved.
Approved by	If the current line has been approved, this field shows the name of the user who approved the line.
Approval Date	If the current line has been approved, this field shows the date on which the approval took place.
Reject	In this field, you can mark the current line for rejection. When the action “Reject Absence” is selected, only lines on which this field is marked are rejected. For further information about the effects of rejecting a line, see the description of that action.
Rejected	This field shows whether the current line has been rejected.
RejectedBy	If the current line has been rejected, this field shows the name of the user who rejected the line.
Rejected on	If the current line has been rejected, this field shows the date on which the rejection took place.
Reopen	In this field, you can mark the current line for reopening. When the action “Reopen Absence” is selected, only lines on which this field is marked are reopened. For further information about the effects of reopening a line, see the description of that action.
Reopened	This field shows whether the current line has been reopened.
Synchronized with Time Sheets	This field shows whether time sheet lines have been created automatically upon approval for the entire absence period. You cannot change this value.