| Field | Description |
|---|
| Employee Number
|
Enter the employee number for this entry.
|
| Entry Type
|
Enter the entry type.
|
| Absence Type
|
Enter the absence type for this entry.
|
| Entry Date
|
Enter the date of this entry. The meaning of this field is dependent on the type of entry. For entries of type Allowance or Carry Forward with a positive Number of Days, this field (together with Valid Till) determines the period in which the allowance granted by this entry can be used. For entries of type Allowance and Carry Forward with a negative Number of Days, that number will be deducted from entries valid on this Entry Date. For entries of type Allowance Request, this field specifies the date for the request. For entries of type Absence, this field (together with Valid Till) shows the employee's period of absence.
|
| Valid Till
|
Enter the date after which this entry expires. This field can only be completed for entries of type Allowance or Carry Forward with a positive number of days.
|
| Number of Days
|
Enter the number of days on this entry. For entries of type Allowance and Carry Forward, this field specifies the number of days that such an entry adds or subtracts from the allowance of the employee on this line. For entries of type Allowance Request, this field specifies the number of days that an employee requests to be added to their allowance. For entries of type Absence, this field shows the number of working days that have been deducted from the employee's allowance when a related absence calendar line was approved.
|
| Days used
|
This field shows the number of days that have been deducted from this entry due to other absence entries. This field is only used for entries of type Allowance and Carry Forward with a positive Number of Days. For these entries, this field starts with a value of zero and is incremented until it is equal to Number of Days, which means that the total allowance on this entry has been used. Allowance will be marked as "used" when entries of type Absence are created, when days are carried forward onto the following period (via a Carry Forward entry), or when a negative Allowance or Carry Forward entry is created.
|
| Reason
|
Enter the reason for this entry.
|
| Submitted
|
This field shows whether the current line has been submitted.
|
| Submitted by
|
If the current line has been submitted, this field shows the name of the user who submitted the line.
|
| Date Submitted
|
If the current line has been submitted, this field shows the date when it was submitted.
|
| Approved
|
This field shows whether the current line has been approved.
|
| Approved by
|
If the current line has been approved, this field shows the name of the user who approved the line.
|
| Approval Date
|
If the current line has been approved, this field shows the date when it was approved.
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| Rejected
|
This field shows whether the current line has been rejected.
|
| Rejected by
|
If the current line has been rejected, this field shows the name of the user who rejected the line.
|
| Rejected on
|
If the current line has been rejected, this field shows the date when it was rejected.
|
| Reason for Rejection
|
If the current line has been rejected, this field shows the reason for its rejection.
|
| Entry Date
|
Enter the entry date for the new Allowance entry.
|
| Valid Till
|
Enter the date after which the new Allowance entry will expire.
|
| Number of Days
|
Enter the number of days granted on the new Allowance entry.
|
| Reason
|
Enter the reason for approval of this entry.
|