The Program Log provides a synergistic link between budget data and the internal control procedures and practices that implement budget changes.
The Program Log is used to record total budget and all customer-directed changes that affect the baseline. Changes are identified as negotiated changes or authorized unpriced updates. The Program Log contains the status of the Management Reserve (MR) and Undistributed Budget (UB).
The values recorded on the Program Log are displayed on the Headers dialog when you access it in preparation for generating a C/SSR or CPR report. The following table shows the values derived from the Program Log for each report.
Header Values Derived from Program Log |
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Values |
C/SSR |
CPR 1 |
CPR 2 |
CPR 3 |
Original Target Cost |
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Negotiated Cost |
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Negotiated Contract Change |
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Current Target Cost |
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Authorized Upriced Work |
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Contract Budget Base |
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Target Profit Amount |
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Estimated Price |
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Target price |
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Management Reserve (BCWS) |
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Management Reserve (LRE) |
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Undistributed Budget (BCWS) |
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Undistributed Budger (LRE) |
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By entering new values for the above fields on the Headers/Thresholds dialog, you can override the values derived from the Program Log. However, if your organization uses the Program Log to record contract data, we recommend that changes to these values be made using the Program Log so as to maintain its accuracy. When changes are made on the Headers window, the changes display only on the report currently being generated and do not change the values previously recorded on the Program Log.
If your project requires submittal of the government reports C/SSR and CPR, it is very important to create and maintain Program Log to satisfy control and audit requirements for government contracting.
MPM uses the values you enter in the Program Log to perform calculations, which in combination with header values you also enter, result in computed fields displayed on the C/SSR and CPR report headers.
The Contract Budget Base (CBB) represents two things on a contract: 1) the total amount of work authorized and 2) the amount of budget allocated to accomplish the work.
CBB = Negotiated Cost + Authorized Unpriced Work
The Total Allocated Budget (TAB) is the sum of the Total Dollars in the budget, the Management Reserve (MR) and the Undistributed Budget (UB).
TAB = Total Dollars + MR + UB
To keep your project in balance:
The CBB should equal the TAB
The TAB shown in the Program Log should equal the MPM derived data
The graphic below illustrates the relationship between the different components which make up the Program Log.
When you first initiate your project, enter a Program Log transaction for the original contract price (less the contract fee), which becomes the beginning CBB. Then as time goes on, enter additional transactions to document changes in your contract. MPM automatically calculates the new CBB total, which you can compare to the TAB total.
To distribute CBB to the budget, MR and UB, enter transactions for these amounts. If desired, you can monitor prime, overhead, total burden, G&A, and COM coming from your MPM project and enter those budget values into the Log. The Element of Cost (Baseline — Recap) Report provides all these values. To incorporate them into your Log:
Run the Element of Cost (Baseline — Recap) Report prior to entering Logs.
Incorporate budget changes in the WBS.
Rerun the Element of Cost (Baseline — Recap) Report and enter G&A and COM amount differences in the G&A and COM fields in the Program Log.
Enter the total burden amount (distributed budget) differences that can be derived by comparing the two Element of Cost (Baseline — Recap) reports.
If differences exist between the CBB total and the TAB total, adjustments must be made to the Log. The Element of Cost (Baseline — Recap) Report can show where discrepancies exist, or where budget adjustments are needed, by comparing the total costs.
Accessing the Program Log Window
